Facilities Project Coordinator

Nightwing Intelligence Solutions, LLC; Town of Texas (WI); On-site; USD 48,000 - 76,000; Full time

Job summary

Nightwing Intelligence Solutions, LLC is seeking a Building Project Coordinator to support occupancy management for a dynamic program in a world-class facility. The role focuses on coordinating day-to-day operations, mail, inventory, and basic procurement, while serving as a primary point of contact for building occupants and program teams.

Responsibilities include logistics for local movements, event planning, and assisting in emergency procedures.

Qualifications

• Experience coordinating ongoing projects and serving as liaison among occupants, program teams and corporate needs.
• Strong verbal and written communication with good judgement for a large audience.
• Experience as primary point of contact for projects or customer service roles.

Responsibilities

• Manage day-to-day operations including mail, inventory and basic procurement of supplies.
• Provide logistical support for local movements and building events.
• Assist in emergency situations and EMS procedures as needed.
• Maintain occupancy records, tenant contacts and schedules for shared spaces.
• Coordinate travel for program personnel and handle travel expense reporting.

Skills

Coordination across stakeholders

Operational liaison

Professional communication

Workflow management

Facilities/logistics support

Microsoft Office (PowerPoint, Word, **

Education

Associate degree or equivalent

Tools

Microsoft Office

Job description

Nightwing provides technically advanced full-spectrum cyber, data operations, systems integration and intelligence mission support services to meet our customers’ most demanding challenges. Our capabilities include cyber space operations, cyber defense and resiliency, vulnerability research, ubiquitous technical surveillance, data intelligence, lifecycle mission enablement, and software modernization. Nightwing brings disruptive technologies, agility, and competitive offerings to customers in the intelligence community, defense, civil, and commercial markets. Nightwing is seeking a Building Project Coordinator to join a dynamic program in a world-class operations facility. The Building Coordinator will be an integral part of the team providing occupancy management for a dynamic program in a world-class operations facility.

A successful coordinator will possess a broad range of experience to ensure the ability to support quick reaction and longer-term planning for facility requirements. The building coordinator will be an initial point of contact for building occupants for various operational requirements. Working closely the Facilities Program Manager, the building coordinator’s primary focus is to ensure the operational coordination across the facilities team, building occupants, and the vendors. The coordinator is responsible for the day-to-day operations, such as mail, inventory and basic procurement of supplies, and logistical support for local movements. The coordinator will assist in emergency situations, such as EMS calls and procedures. Occupancy management will also maintain tenant contact information and other ad hoc responsibilities will support as they arise. Building coordinator will support overall building events to include trainings and plan and manage building event gatherings as required.

Required Skills

• Demonstrate real-world experience coordinating operational aspects of ongoing projects and serve as a liaison between building occupants, program teams, and other corporate requirements
• Professional verbal and written communication skills. Must be able to use good judgement across a large audience
• Demonstrated experience as a primary point of contact for a project or customer service role
• Demonstrated experience with workflow management lifecycle with the ability to track ongoing taskings through to completion
• Coordination of multiple stakeholders and building usage to include accesses
• Ability to support facilities and logistical requirements
• Proficient Microsoft Office skills to include PowerPoint, Word, and Excel
• Willingness and the ability to learn new software
• Coordinate building usage, monitoring schedules of projects, conference rooms, classrooms, and other co-use areas within the buildings
• Manage petty cash fund
• Coordinate travel for program personnel to include travel expense reports
• Clearance Requirement: TS/SCI with Poly

Desired Skills

• Knowledgeable in facility related infrastructure

Required Education

Associate degree or in lieu of education + 3-5 years of experience

Nightwing is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.

Previously part of a leading Fortune 100 company and headquartered in Dulles, VA; Nightwing became independent in 2024 but continues to support the nation’s most mission impactful initiatives. For over four decades, our team has been providing some of the world’s most technically advanced full-spectrum cyber, data operations, systems integration and intelligence support services to the U.S. government on its most important missions.

At Nightwing, we value collaboration and teamwork. You'll have the opportunity to work alongside talented individuals who are passionate about what they do. Together, we'll leverage our collective expertise to drive innovation, solve complex problems, and deliver exceptional results for our clients.