Facilities Project Coordinator

State of Colorado; Denver (CO); On-site; USD 75,000 - 105,000; Full time

Benefits offered by this job

PERA retirement benefits

Medical/Dental/Vision insurance

11 paid holidays annually

Job summary

The Colorado Department of Revenue seeks a proactive Facilities Project Coordinator (Administrator III) to lead statewide facility initiatives. You will manage DOR-owned and leased buildings, coordinate renovations, ensure safety compliance, and guide cross-functional teams through complex projects.

You will triage requests, liaise with landlords and contractors, and monitor budgets while aligning with DOR standards. This role supports mission-critical operations and public service delivery.

Qualifications

• Six (6) years of relevant experience in facilities management; project management; or property management.
• Combination of related education and experience equal to six (6) years.

Responsibilities

• Oversee day-to-day property management of DOR facilities statewide to ensure uninterrupted operations.
• Respond to and triage all maintenance and project requests, prioritizing safety and essential operations.
• Serve as primary contact for resolving facility complaints with landlords, property managers, and contractors.
• Conduct regular statewide facility and site inspections to identify safety hazards and deferred maintenance needs.
• Integrate ADA evaluations into inspections and remediate non-compliance issues.
• Lead multi-disciplinary teams in design, scheduling, budgeting, and execution of facility projects.
• Manage resources against approved budgets and verify vendor deliverables before payments.
• Advise leadership on workspace designs, finishes, workflow standardization, and relocation logistics.
• Analyze operational trends to inform capital planning and infrastructure needs.
• Develop and maintain procedures and preventive maintenance plans aligned with standards.

Skills

Facilities management

Project coordination

Vendor relations

Safety inspections

Education

Facilities Planning/Management

Project Management

Tools

Visio

MS Office

Google Suite

Job description

The mission of the Colorado Department of Revenue (CDOR) is to become a trusted partner to every Coloradan, helping them navigate the complexities of government so they can thrive. Our core values of service, teamwork, accountability, integrity, and respect drive us

The Department’s vision is to empower businesses and individuals through quality customer service, innovation, and collaboration. We celebrate diversity and support an equitable and inclusive culture. We embrace our differences because we believe this brings innovation to our work. For more exciting information about the Department of Revenue, please enjoy this brief video!

As part of the State of Colorado, DOR offers a competitive benefits package to permanent employees:

• PERA retirement benefits including PERA Defined Benefit Plan, PERA Defined Contribution Plan, plus 401K and 457 plans
• Medical, Dental, and Vision insurance coverage
• Automatic Short-Term and Optional Long-Term Disability Coverage
• Life and AD&D Insurance
• Flexible Spending Accounts (FSAs)
• Family Medical Leave Act (FMLA) job protection and State of Colorado Paid Family Medical Leave (PFML)
• 11 Paid Holidays Annually and Accrued Annual and Sick Leave
• Variety of discounts on services and products available through the State of Colorado's Work-Life Employment Discount Program

The Colorado Department of Revenue (CDOR) is seeking a proactive, detail-oriented Facilities Project Coordinator (Administrator III) to join our Facilities, Safety and Security (FSS) team in the Administrative Offices Division.

In this vital role, you will keep facilities and building operations running across the state—ensuring our leased and owned buildings operate smoothly, safely, and efficiently. From managing daily property requests and conducting statewide site inspections to spearheading multi-disciplinary office renovation and construction projects, your work directly supports our workforce and the public we serve. If you excel at turning complex logistical challenges into organized solutions, collaborating with cross-functional teams, and maintaining mission-critical operations, we encourage you to apply.

What You’ll Do

• Property & Maintenance Coordination: Oversee the day-to-day property management of DOR-leased and owned facilities statewide to ensure uninterrupted business operations.

• Issue Triage & Prioritization: Respond to and triage all incoming maintenance and project requests,using professional judgment to separate urgent safety and operational emergencies from routine repairs.

• Vendor & Landlord Relations: Serve as the primary point of contact for resolving facility complaints,working alongside landlords,property managers,and outside contractors to address immediate repairs and chronic issues.

• Site & Safety Inspections: Conduct regular statewide facility and site inspections to proactively identify safety hazards,security vulnerabilities,and deferred maintenance needs.

• ADA Compliance Oversight: Integrate Americans with Disabilities Act (ADA) evaluations into inspections,coordinating with Office Managers and the ADA Coordinator to remediate non-compliance issues.

• Project Management Leadership: Lead multi-disciplinary teams in the design,scheduling,budgeting,and execution of facility improvement,renovation,and construction projects.

• Resource & Budget Oversight: Manage project resources against approved budget estimates,confirm project funding,and verify vendor deliverables prior to authorizing invoice payments.

• Workspace Planning & Modernization: Partner with leadership to advise on efficient workspace designs,interior finishes,workflow standardization,and staff relocation logistics.

• Facility Data & Trend Analysis: Analyze long- and short-term operational trends across agency sites to identify mission-critical infrastructure needs and inform strategic capital planning.

• Policy, Standards & Continuity: Develop and maintain operational procedures and preventive maintenance plans adhering to DOR and Department of Personnel & Administration (DPA) standards, while establishing cross-training protocols for uninterrupted service continuity.

Residency Requirement

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description

H1B3XX Administrator III

Minimum Qualifications

Experience Only:

Six (6) years of relevant experience in facilities management; project management; or property management.

Or

Education and Experience: A combination of related education in Facilities Planning and Management, Project Management, Risk Management or a closely related field as determined by the Department and/or relevant experience in facilities management; project management; or property management equal to six (6) years

Document this experience in your application IN DETAIL, as your experience will not be inferred or assumed.

NOTE: If submitting a transcript, certification or other relevant materials, candidates may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

Preferred Qualifications

• Experience using software such as Visio, MS Office and Google Suite, emails and calendars to document and track activities.
• Experience in creating or implementing facility standards, policies, and procedures.
• Demonstrate ability to multi-task and the ability to organize and facilitate groups.
• Demonstrated flexibility and ability to handle simultaneous, competing priorities, often with minimal notice.
• Ability to work independently and get assigned duties accomplished within the specified timeframes.
• Ability to work in a flexible environment requiring constant change and accountability.
• Proven ability to work independently and accept supervision.
• Demonstrated analytical skills, and attention to detail.
• Demonstrated experience in problem solving/troubleshooting.

Conditions of Employment with the CDOR

Employees are in a position of public trust in the performance of their job duties and must operate in a manner that maintains the highest standards of honesty, integrity, and public confidence.

As a condition of employment with the CDOR, all personnel must file all necessary Colorado Individual Income Tax (CIIT) returns and pay tax obligations, therefore all employees must undergo a pre-employment evaluation of their tax records/accounts to ensure compliance with this policy. Final candidates must also complete a successful background investigation and reference check prior to appointment. Certain positions based on duties may require scheduled background investigations.

Pursuant to the Universal Driving Standards Policy, any worker who will be expected to drive a State-owned vehicle is responsible for maintaining a safe driving record and a valid driver license prior to driving any State-owned vehicle.

To be compliant with the new fleet vehicle policy, Motor Vehicle Records (MVRs) will be pulled for review for workers who:

• Have an assigned State fleet vehicle
• Are required to operate a vehicle as part of the position
• Utilize a State fleet vehicle as a pool vehicle

Applicants must be legally eligible to work in the United States to be appointed to this position. DOR uses E-Verify to confirm the eligibility of all newly hired employees. DOR does not provide sponsorship for employment-based visas.

Minimum Qualification Screening

A Human Resources Analyst will only review the work experience/job duties sections of the online job application, to determine whether you meet the minimum qualifications for the position for which you are applying. Only complete applications submitted before the closing date of this announcement will be reviewed.

• Applicants must meet the minimum qualifications to continue in the selection process for this position. Do not use "see resume" or "see attached" statements on your application.
• Cover letters and resumes will not be accepted in lieu of the official State of Colorado online application. Part-time work experience will be prorated.
• Recommended attachments: Resume, Cover letter
• List your employment history starting with the most recent job, including part-time, temporary, and volunteer jobs. If more than one job was held with a given organization, list each job held as a separate period of employment.
• Information must be accurate, including dates of employment. If it is found that information provided is falsified, you will not be considered for a job with the State of Colorado and/or may be removed from a job after hire.
• The eligible list established from this posting may be used to fill additional vacancies.

Email Address

All correspondence regarding your status in the selection/examination process will be conducted via email. Please set up your e-mail to accept messages from "state.co.us" and "[e-mail]" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

Appeal Rights

As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: [phone]. Phone: [phone]. Email address: [e-mail]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.

Equity, Diversity, and Inclusion Compliance

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities. The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Colorado Department of Revenue is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA inbox, [e-mail].

We are committed to building work environments that are inclusive and reflect our communities and the diverse talents of all people. We strongly encourage candidates from all backgrounds and abilities to apply.

Methods of Appointment

Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.

Step Pay Program

Per the requirements of the Step Pay Program, any former or current State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series.