Facilities PMO Coordinator: Projects & Procurement

UST; Santa Clara (CA); On-site; USD 56,000 - 84,000; Full time

Benefits offered by this job

Insurance (medical, dental, vision)

401(k) with employer matching

Paid vacation

Paid sick leave

Paid holidays

Bereavement leave

Jury duty leave

Disability insurance

Job summary

UST in Santa Clara, CA seeks a Facilities Project Coordinator to streamline project execution, coordinate cross-functional teams, and manage procurement and financial processes. The role emphasizes strong documentation and audit readiness, with focus on SRM workflow enhancements and executive-level reporting.

The ideal candidate will have 5+ years of relevant experience or 8+ years equivalent, plus proficiency in MS Office and SAP/SRM.

Qualifications

• Bachelor's degree in Business Administration, Project Management, Facilities Management, Engineering, or related field with 5+ years of relevant experience, or 8+ years of equivalent professional experience.
• Experience supporting facilities, construction, real estate, workplace services, or capital projects.
• Strong project coordination and stakeholder management skills.
• Experience managing purchase orders, purchase requisitions, procurement, and vendor-related processes.
• Experience with project financial tracking, reporting, and project closeout activities.
• Strong knowledge of document control and records management practices.
• Advanced proficiency in Microsoft Office Suite, including Excel, PowerPoint, Word, and Microsoft Project.
• Experience working with SAP, SRM, or similar ERP/procurement systems.
• Excellent verbal, written, organizational, and interpersonal communication skills.
• Ability to work effectively with multiple teams and stakeholders in a fast-paced environment.

Responsibilities

• Provide project coordination and administrative support to the Facilities Project Management team.
• Manage assigned Facilities Service Requests (FSRs) from initiation through completion.
• Coordinate activities between business stakeholders, facilities teams, vendors, and other internal departments.
• Support Facilities project planning, execution, tracking, and reporting activities.
• Create, maintain, and track purchase requisitions, shopping carts, purchase orders, and related procurement documentation.
• Assist with project budgeting, financial tracking, reporting, and project financial closeout activities.
• Maintain project records, documentation, and document control processes to ensure compliance and audit readiness.
• Support SRM workflow management, system enhancements, and process improvement initiatives.
• Develop presentations, project updates, reports, and executive-level communication materials.
• Prepare project status reports and communicate progress to stakeholders and leadership.
• Support operational and project-related activities as required by the Facilities organization.
• Perform additional duties and special projects as assigned.

Skills

Project coordination

Stakeholder management

Procurement processes

Financial tracking

Document control

MS Office Suite

SAP/SRM

Communication

Cross-functional collaboration

Education

Bachelor's degree in Business Admin/PM/Facilities/Engineering or 8+ years experience

Tools

SAP

SRM

Microsoft Project

Excel

PowerPoint

Word

Job description

UST in Santa Clara, CA seeks a Facilities Project Coordinator to streamline project execution, coordinate cross-functional teams, and manage procurement and financial processes. The role emphasizes strong documentation and audit readiness, with focus on SRM workflow enhancements and executive-level reporting.

The ideal candidate will have 5+ years of relevant experience or 8+ years equivalent, plus proficiency in MS Office and SAP/SRM.