Facilities Planner

Allegany College of Maryland; Cumberland (MD); On-site; USD 65,000 - 90,000; Full time

Job summary

Allegany College of Maryland is seeking a facilities strategist to oversee planning, state and county capital projects, space management, procurement, and safety initiatives supporting the College’s infrastructure and long-term goals.

The role coordinates master plan updates, funding applications, budgeting for maintenance and improvements, and compliance with regulations, while providing technical guidance on codes, permits, ADA, and occupancy to senior administration.

Qualifications

Responsibilities

• Coordinates periodic updates to the College Facilities Master Plan, including data collection, stakeholder engagement, project prioritization, and State reporting requirements.
• Coordinates State and County funding applications for capital projects, including development of project narratives, cost estimates, budgets, and supporting documentation.
• Works with various constituencies and departments within the College to provide for the development and updating of short- and long-term plans and related budgets for maintenance and capital improvements of the campus infrastructure.
• Plans utilization of space and facilities consistent with requirements of organizational efficiency and available facilities and funding.
• Maintains and updates facility floor plans, space utilization records, room inventory data, and space inventory information using CAD and enterprise systems to support institutional planning and State reporting requirements.
• Serves as project manager or owner representative for assigned capital, renovation, and infrastructure projects from planning and funding through design, procurement, construction, occupancy, and closeout.
• Coordinates with the Office of the Registrar on room identification (numbering) changes/updates for appropriate classroom and laboratory scheduling.
• Provides technical assistance to Vice President of Finance and Administration with respect to building codes, permit requirements, ADA regulations, fire codes and occupancy, etc.
• Assists the Vice President of Finance and Administration as requested with other facilities-related projects or programs.
• Develops and administers procurement solicitations, including RFPs, bid documents, addenda, proposal evaluations, contract preparation, vendor performance monitoring, and compliance with College and State procurement requirements.
• Assists in identifying and evaluating opportunities that improve facility sustainability, energy efficiency, deferred maintenance reduction, and lifecycle asset management.
• Manages contracting, leasing, purchasing, and service agreements associated with off-premises College properties, including coordination with Housing Accountants and vendors.
• Prepares and monitors spending of applicable departmental budget including creating of purchase orders and vouchers.
• Coordinates campus and Housing furniture, signage, and interior finish purchases, including identifying needs and improvements; vendor coordination, procurement, installation, and verification. Often working with Vice President of Finance and Administration for guidance on priorities, etc.
• Attends training sessions and meetings relevant to the position including statewide affinity groups such as Facilities Planners and Safety Council.
• Performs other duties as assigned.
• Oversees and coordinates small project and special building projects and other non-routine projects as assigned by the Physical Plant Director.
• Assists Maintenance Director with development of Physical Plant departmental Budget Request Forms (BRF’s), and assist other directors/departments with BRF’s pertaining to renovations and furniture and equipment upgrades as needed.
• Supports the First Impressions Committee and serves as

Job description

Responsible for facilities planning, state and county-funded capital project management, construction administration, space management, procurement administration, and coordination of institutional safety initiatives to support the College's physical infrastructure and long-term strategic goals.

1. Coordinates periodic updates to the College Facilities Master Plan, including data collection, stakeholder engagement, project prioritization, and State reporting requirements.
2. Coordinates State and County funding applications for capital projects, including development of project narratives, cost estimates, budgets, and supporting documentation. Ensures compliance with applicable reporting requirements and funding regulations.
3. Works with various constituencies and departments within the College to provide for the development and updating of short- and long-term plans and related budgets for maintenance and capital improvements of the campus infrastructure.
4. Plans utilization of space and facilities consistent with requirements of organizational efficiency and available facilities and funding. Measures and computes buildings and room sizes of facilities to determine available square footage for occupancy and to determine compliance with space restrictions and guidelines.
5. Maintains and updates facility floor plans, space utilization records, room inventory data, and space inventory information using CAD and enterprise systems to support institutional planning and State reporting requirements.
6. Serves as project manager or owner representative for assigned capital, renovation, and infrastructure projects from planning and funding through design, procurement, construction, occupancy, and closeout.
7. Coordinates with the Office of the Registrar on room identification (numbering) changes/updates for appropriate classroom and laboratory scheduling.
8. Provides technical assistance to Vice President of Finance and Administration with respect to building codes, permit requirements, ADA regulations, fire codes and occupancy, etc.
9. Assists the Vice President of Finance and Administration as requested with other facilities-related projects or programs.
10. Develops and administers procurement solicitations, including RFPs, bid documents, addenda, proposal evaluations, contract preparation, vendor performance monitoring, and compliance with College and State procurement requirements.
11. Assists in identifying and evaluating opportunities that improve facility sustainability, energy efficiency, deferred maintenance reduction, and lifecycle asset management.
12. Manages contracting, leasing, purchasing, and service agreements associated with off-premises College properties, including coordination with Housing Accountants and vendors.
13. Prepares and monitors spending of applicable departmental budget including creating of purchase orders and vouchers.
14. Coordinates campus and Housing furniture, signage, and interior finish purchases, including identifying needs and improvements; vendor coordination, procurement, installation, and verification. Often working with Vice President of Finance and Administration for guidance on priorities, etc.
15. Attends training sessions and meetings relevant to the position including statewide affinity groups such as Facilities Planners and Safety Council.
16. Performs other duties as assigned.

Secondary Functions:

1. Oversees and coordinates small project and special building projects and other non-routine projects as assigned by the Physical Plant Director.
2. Assists Maintenance Director with development of Physical Plant departmental Budget Request Forms (BRF’s), and assist other directors/departments with BRF’s pertaining to renovations and furniture and equipment upgrades as needed.
3. Supports the First Impressions Committee and serves as