Facilities Services Project Manager

The Trustees of Union College in the Town of Schenectady in the State of New York; New York (NY); Presencial; USD 90.000 - 130.000; Jornada completa

Descripción de la vacante

The Trustees of Union College in the Town of Schenectady in the State of New York is seeking a Senior Project Manager for Facilities, Construction & Project Management. You will oversee planning, logistics, budgets, and contractor coordination for campus capital and renewal projects.

Lead cross-functional teams, ensure safety compliance, and deliver projects on time and within budget. This role reports to the Associate Director of Facilities and requires strong communication with stakeholders

Formación

• Bachelor's degree in Architecture, engineering, or construction management.
• 7–10 years of directly related experience overseeing daily operations of a multi-faceted department with focus on construction and logistics on a large commercial facility.
• Experience building strong business relationships with key stakeholders and decision makers.
• Exceptional communication and interpersonal skills, including the ability to be impartial and establish rapport with a diverse range of campus community members.
• Ability to manage multiple projects, meet deadlines, and exercise sound judgment.

Responsabilidades

• Collaborate with campus constituencies to plan and execute projects to the highest standards.
• Coordinate architects, engineers, and on-campus resources; represent Union College in meetings and permitting processes.
• Lead both capital and renewal projects; monitor progress, schedules, budgets, and reporting deviations.
• Develop scopes of work, provide timely estimates, and ensure safety regulations on active worksites are followed.
• Lead department decisions on construction, budget planning, and funding allocations; oversee renewal and deferred maintenance budgets.

Conocimientos

Communication skills

Project management

Attention to detail

Judgment and confidentiality

Leadership

Educación

Bachelor's degree in Architecture, engineering, or construction management

Herramientas

Revit

AutoCAD

Sketchup

MS Office Suite

Google Drive/Docs/Sheets

Adobe Acrobat

Descripción del empleo

Pay Status and Classification:

Exempt, Regular Full-time. This position is not eligible for relocation assistance or visa sponsorship.

Work Location:

This position is an in-person role and is not eligible for a hybrid work schedule.

Supervisor:

Associate Director of Facilities - Construction & Project Management

Essential Responsibilities and Duties:

Project Planning and Logistics: Collaborate with campus constituencies to ensure that projects are planned and executed to the highest standards and expectations of the college. Manage all aspects of planning and logistics (including the coordination of architects, engineers, as well as on campus resources), communication of project information to constituents on campus. Representing Union College in all project meetings, city official business, planning commissions and permitting.

Campus Project Management: This position will manage both capital and renewal projects and provide leadership for projects to ensure success. Monitor daily progress and track schedule, budget, and reporting deviations from plan to the Project Leadership team (including the Director). In addition, will develop scope (or design) of work for projects, collaborate with the leadership team in facilities, and provide timely estimates for projects as they are being developed for planning purposes. Inspects work performed on campus (contractors or staff personnel), periodically visiting the work site(s) to determine if work has been done properly and in accordance with direction given. Inspects all active work sites to ensure contractors are complying with all safety regulations. Evaluates bid proposals and service contracts to determine if they meet college needs, standards and financial constraints. Makes recommendations to the Director on the acceptance/rejection (and alternatives) of proposals and contracts.

Leadership: Provide leadership and guidance to the department in all decisions relating to construction including coordination with trades, inclusion of staff members, faculty, departments, and senior leadership. Ownership of the renewal database and working with the associate director as well as the department on funding needs and allocations. Assist departments within facilities service coordinating daily operations and projects, including database audits of buildings, scope of work for trades, and coordinating contract cleaners for summer projects.

Budget Management: Responsible for the reporting of budgets, and works with Business Manager to review budgets and forecast expenditures (including the director for deviations from plan). Oversees the capital improvement budget and review with the senior leadership team of facilities on projects, costs, and plans. Manage and maintain the deferred maintenance project budget with updates provided to the director. Manages the renewal (deferred maintenance budget). All budgets are tracked timely and provided upon request.

Systems, Reporting, and Compliance : Utilizes many programs to manage the work and projects. This includes: Projecto and Performo (Wizard Software Solutions), Finance Enterprise System: Central Square and Project scheduling tools. Exports data from enterprise systems to spreadsheets using advanced functions such as pivot tables to extrapolate facts/numbers for utilization reporting, forecasting, and budget management. This position will attend seminars and other courses designed for job improvements, including being responsible for maintaining working knowledge of most up-to-date State and Federal Regulations regarding construction related issues.

Qualifications :

• Bachelor's degree in Architecture, engineering, or construction management and/or 7-10 years of directly related experience with demonstrated capability to oversee the daily operations of a multi-faceted department with focus on construction and logistics on a large commercial facility.
• Experience building strong business relationships with key stakeholders and decision makers.
• Exceptional communication and interpersonal skills, including the ability to be impartial and establish rapport with a diverse range of external and internal campus community members.
• Ability to pay attention to details, manage multiple projects, and meet deadlines.
• Able to exercise exceptional judgment, ensure confidentiality, and demonstrate outstanding professionalism in a range of situations.
• Proficient in (Revit, AutoCAD, and Sketchup (preferred), MS Office Suite, enterprise systems, Google platforms (Drive, Docs, Sheets, etc), work order software, Adobe Acrobat, etc.
• Able to support, contribute to, and s