Facilities Operations Specialist, Services

Rivian; Normal (IL); On-site; USD 71,000 - 88,800; Full time

Benefits offered by this job

Paid vacation

Medical insurance

401(k) Plan

Employee Stock Purchase Program

Job summary

Rivian in Normal, IL is seeking a Specialist in Facilities Operations. This role is pivotal for managing on-site waste logistics and ensuring proper vendor compliance and data integrity across our facility.

The ideal candidate will have over 5 years of experience in facilities operations, strong skills in data management, and sustainable practices awareness. Rivian offers a competitive salary range of USD 71,000 - 88,800 along with comprehensive benefits.

Qualifications

• 5+ years in Facilities Operations, Industrial Logistics, or Vendor Management.
• Proven ability to verify vendor data and manage contracts.
• High proficiency in Microsoft Excel and Google Workspace.

Responsibilities

• Act as tactical lead for On-Site Waste vendor management.
• Ensure accurate data capture and validate vendor logs.
• Conduct regular inspections to maintain site standards.

Skills

Facilities Operations

Vendor Management

Microsoft Excel

Lean Manufacturing

Communication

Education

5+ years in Facilities Operations or Industrial Logistics

Tools

Google Workspace

Job description

About Rivian

Rivianis on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract.

As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.

Role Summary

At Rivian, we are tasked with providing a world-class environment for our employees and visitors. As the Specialist, Facilities Operations, Services, you will serve as the tactical lead for our site-wide facility programs, with a heavy emphasis on On-Site Waste Logistics and Material Flow.

You will act as the "boots-on-the-ground" auditor and the secondary Point of Contact (POC) for our 3rd-party vendors. Your mission is to ensure that our service partners execute their Statement of Work (SOW) to the letter, maintaining consistent data integrity, financial accuracy, and a constant state of audit-readiness across the facility.

Responsibilities

• Vendor Governance: Act as the daily tactical lead for the On-Site Waste vendor and other 3rd-party facility contracts. Audit labor levels, equipment uptime, and adherence to internal Service Level Agreements (SLAs).
• Data & Financial Audit: Ensure vendors are accurately capturing all required data points at the source. Cross-reference vendor logs against hauler weights to protect commodity revenue and validate all facility service invoices.
• Maintain Site Standards: Conduct regular inspections of waste areas and vendor work zones. Hold cross functional partners accountable for 5S (Sort, Set in Order, Shine, Standardize, Sustain) standards, spillage control, and dock cleanliness to ensure the site is always "tour-ready."
• Process Optimization: Identify gaps in current processes and transition reactive vendor requests into scheduled, predictable routes. Lead training initiatives and use "Gemba" walks (on-site observations) to identify and resolve waste contamination.
• Operational Liaison: Serve as the first line of defense for daily operational hurdles, escalating only high-level decisions and performance summaries to the Project Manager.
• Safety Oversight: Monitor vendor safety compliance in the field, ensuring 100% adherence to Personal Protective Equipment (PPE) requirements and Material Handling Equipment (MHE) certifications.

Qualifications

• Experience: 5+ years in Facilities Operations, Industrial Logistics, or Vendor Management, preferably in a high-volume, 24/7 manufacturing environment.
• Audit Mindset: Proven ability to verify 3rd-party data, identify "wasteful spend," and hold partners accountable to strict contract terms.
• Software Proficiency: High proficiency in Microsoft Excel (pivot tables, VLOOKUPs) and Google Workspace (Sheets, Docs, Drive) for data reconciliation and team collaboration.
• Technical Knowledge: Strong understanding of industrial waste systems (compactors/balers) and internal "hub-and-spoke" collection models.
• Lean & Sustainability Awareness: Familiarity with Lean Manufacturing (Kaizen/5S), Environmental, Social, and Governance (ESG) reporting, and Zero-Waste-to-Landfill initiatives.
• Communication: Exceptional ability to translate complex field data into clear, concisensummaries for Facilities Leadership.

Pay Disclosure

The salary range for this role is USD 71,000 - 88,800 for IL based applicants. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, geographic location, shift, and organizational needs.

The successful candidate may be eligible for annual performance bonus and equity awards.

We offer a comprehensive package of benefits for full-time and part-time employees, their spouse or domestic partner, and children up to age 26, including but not limited to paid vacation, paid sick leave, and a competitive portfolio of insurance benefits including life, medical, dental, vision, short-term disability insurance, and long-term disability insurance to eligible employees. You may also have the opportunity to participate in Rivian’s 401(k) Plan and Employee Stock Purchase Program if you meet certain eligibility requirements. Full-time employee coverage is effective on their first day of employment. Part-time employee coverage is effective the first of the month following 90 days of employment. More information about benefits is available at rivianbenefits.com.

Equal Opportunity

Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.

Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at [e-mail].