Facilities Operations Specialist III

Focus on the Family; Colorado Springs (CO); On-site; USD 38,000 - 45,000; Full time

Benefits offered by this job

Medical Plan

Dental Plan

Vision Plan

Retirement Plan

Paid Time Off

Job summary

Focus on the Family in Colorado Springs seeks a Facilities Operations Specialist III to own work order system administration, drive maintenance tasks, and support property management with strong safety and building systems expertise.

You will lead safety programs, manage assets and contracts, coordinate with tenants and staff, and train others on the work order system while aligning with ministry priorities. The role requires minimal supervision and a balance of strategic and technical focus.

Qualifications

• Associate degree or equivalent.
• 5+ years of related experience.
• Certification, training or degree in Building Automation or Computer controls.
• Project Management is a plus.
• Strong communication and analytical skills.
• Ability to work in a team and manage multiple tasks.
• Good computer skills; database experience is a plus.

Responsibilities

• Liaison for tasks and projects between ministry, tenants, and Facilities staff.
• Administer the work order system for communication, tracking, and measurements.
• Gather requirements for ministry and tenant work requests.
• Communicate requirements clearly to management, technicians, or contractors.
• Lead construction and workplace safety program.
• Maintain OSHA and safety certifications as needed for the role.
• Build and maintain safety, inspection, and maintenance calendars.
• Partner with leadership on work order prioritization.
• Manage inventory, assets, and spending by building/tenant in the work order system.
• Own fixed assets tracking and equipment maintenance schedules.
• Develop staff training on the work order system.
• Oversee contractors and inspectors on-site; may oversee capital projects.

Skills

Mechanically minded

Technically minded

Strong organizational skills

Strong people skills

Effective communication

Team oriented

Multi-tasking

Analytical skills

Education

Associate degree or equivalent

Building Automation certification/training

Computer controls certification/training

Tools

Building Automation Systems

Computer controls

Job description

The Facilities Operations Specialist III position exists to own work order system administration, is essential in property management, provides high level issue response and unites the team around priorities. Requires a strong understanding of office and workplace safety management. The right fit in this position is someone who has a strong understanding and experience in building systems, works both at a high level as well as in detail, and is ready to embrace both the relational and technological challenges. The Facilities Administration Specialist III has a mastery of a work order systems, process flow, prioritization, and can easily navigate and train the technical aspects of building system controls. Requires minimal supervision and refers questionable matters to Manager.

Essential Duties/Responsibilities:

Work Order and Service Administration:

• Primarily liaison for task and project needs of the ministry, tenants, and the Facilities staff
• Administrator of the work order system for communication, tracking, and measurements to ensure all work is complete to satisfaction and in a timely manner
• Gathers requirements for all ministry and tenant work requests from tasks to projects
• Ensures requirements are clearly communicated to management, technicians, and/or contractors to ensure accurate completion of projects
• Punch-list staff and tenant work requests ensuring that the ministry and tenants receive a quality product
• Takes leadership role in construction and workplace safety program
• Maintains OSHA and safety Certifications as needed for the role
• Builds and maintains safety, inspection, and preventative maintenance calendars in work order system and Outlook. Communicates timelines, results, and recommendations to appropriate leadership
• Partners with leadership on work order prioritization to improve customer service and team efficiency
• Uses work order system to manage inventory, assets, reorder points, and track spending costs by building and tenant
• Owns fixed assets tracking, equipment maintenance schedules, and recommends repair/replacement schedules for clear actionable reporting and decision making
• Builds a staff network across the ministry and all tenants who are trained in the work order system. Ensures maintenance needs are completed in a timely manner and captured in the work order system
• Develops an ongoing review cycle of all contractors to support management. Ensures quality contractors and contracts for all trades
• Actively pursues a partnership with the purchasing team to ensure ministry policies are followed while ensuring that the contractor and work accomplished represent the required performance and quality
• Is responsible for submitting purchase requisitions and maintaining an organized file of vendor quotes and contracts
• Presents scope and work requirements to Facilities manager and/or supervisor. Ensures that all completed work is in accordance with the scope and work requirements prior to paying contractors
• Participates with Security on accurate campus key inventory and map while ensuring that the work order key distribution tables are up to date

Facility Analysis:

• Tracks and reviews building metrics, utilities, asset obsolescence, and SLA’s for Facilities scorecard
• Is able to review building metric, utility, asset obsolescence, and work order trends to make informed recommendations to Facilities leadership ensuring the most efficient use of resources and best care for ministry assets

Tenant Services Support:

• Tenant work order and project coordination in cooperation with Tenant Services Manager and the facilities teams
• May manage Tenant projects under the direction of Facilities Director
• Collaborates with Tenant Services Manager on tenant building expenses to determine tenant direct, ministry direct and common area cost to ensure accurate tenant NNN billing
• Maintains a working understanding of tenant contracts to inform support of tenant requests

Tier 1 Service Response:

• Is responsible for level 1 diagnostic support for HVAC, Lighting, Irrigation, and Fire systems. Able to perform computer-based adjustments
• Speaks into IoT strategy and settings to meet comfort, safety, and cost goals
• Reviews all work requests in a timely manner from both staff and tenants and provides an initial response for any adjustments needed in the building controls
• Highly proficient in Building Automation Systems, setting parameters, contributing to strategy, managing impact on utilities, and giving direct vendor feedback on changes needed in programming
• As practical, visits the location of each issue to ensure all aspects of the issue are captured. Addresses all aspects of the issue in each system or as required
• Has an ability to diagnose issues based on system knowledge and prior experience. Assign the correct technician or contractor to the work

Team Coordination:

• Participates in divisional event planning and implementation representing leaderships desire to create community
• Organizes the general office area for efficiency
• Primary liaison for team

Other Duties/Responsibilities:

• Acts as part of Administrative Support Team for critical incidents
• Assists with medical and other emergencies and fire alarms
• Performs other duties as assigned
• Available for campus snow removal as needed
• May be on call for critical systems response

Managerial Breadth/Scope of Job:

• Oversees some contractors and inspectors on-site
• May oversee some capital projects

Working/Environment/Physical Requirements:

• Campus grounds
• Multiple buildings
• Office environment
• Mechanical Rooms
• Warehouse

JOB QUALIFICATIONS/REQUIREMENTS

Character/Spiritual:

Exemplifies Ephesians 5:1-2, “Therefore be imitators of God as dear children and walk in love, as Christ also has loved us and given Himself for us…”

Pursues the Great Commission given by Jesus Christ in Matthew 28:19-20, “Go therefore and make disciples of all the nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, teaching them to observe all things that I have commanded you; and lo, I am with you always, even to the end of the age.”

Is a consistent witness for Jesus Christ; maintains a courteous, Christ-like attitude in dealing with people within and outside of Focus; adheres to Standard of Moral ConductandStatement of Faith; upholds Focus on the Family's ministry in prayer

Prays personally for Focus on the Family’s staff and constituents and may occasionally lead in a public prayer

Engages in Christian ministry

Demonstrates behaviors aligned withFOF core values

Personal Characteristics:

• Driven to quality and timeliness
• Strong people skills
• Mechanically and technically minded
• Strong organizational skills with good attention to detail
• Servant’s heart

Knowledge/Experience:

• Associate degree or equivalent
• 5+ years of related experience
• Certification, training or degree in Building Automation or Computer controls
• Project Management is a plus

Skills, Abilities, and Special Talents/Gifts:

• Ability to communicate effectively (verbal and written)
• Experience in computer-related control systems
• Good analytical skills to extract data and draw conclusionsAbility to establish and maintain rapport with co-workers as well as FOF managers and FOF employees
• Ability to function in a team environment
• Ability to handle several tasks at the same time
• Must have good computer skills, database experience a plus

Stewardship Requirements:

• Provides central point of contact for contractors on projects up to $75K
• Manages a purchasing card for supplies

Pay Range: $27.79 to $32.93

Application Materials Required: Cover Letter, Resume/CV

*Colorado Residents: In any materials you submit, you may redact or remove any age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Focus on the Family puts a high value on our team members and offers a unique benefit package.

Employees scheduled for 20 hours or more per week are eligible for:

• Norton LifeLock ID Theft Coverage
• Legal Shield/ID Shield Coverage
• AFLAC
• 403B Retirement Plan
• Vacation Time & Vacation Payout
• Sick Time
• Holidays
• Service Awards
• Community Service Days
• Bookstore Discount
• Fitness Center

Employees scheduled for 30 hours or more per week are eligible for all the above and:

• Medical Plan
• Dental Plan
• Vision Plan
• Life Insurance
• Disability Insurance
• Flexible Spending Accounts
• EAP (Employee Assistance Program)
• Tuition Reimbursement
• Warehouse Membership Reimbursement

Note: This is a summary and should not be construed as future promises to continue to provide benefits as outlined above. For complete and definitive language, refer to the governing plan documents.

*Temporary employees are not eligible for benefits, except for:

• Sick Time
• Bookstore Discount
• Fitness Center

Tentative Search Timeline:

• Priority will be given to applications submitted by November 30