Facilities Operations Specialist (Florida Region)

Landmark Properties, Inc.; Gainesville (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

Landmark Properties, Inc. is seeking a Facilities Operations Specialist to support maintenance programs and temporarily assume Maintenance Supervisor duties as needed. The role collaborates with Regional Directors to protect asset value and ensure high standards of service.

The position requires strong leadership and problem‑solving abilities, effective communication, and the ability to manage PM schedules and turnovers across sites. Travel and weekends may be involved due to on‑call duties.

Qualifications

• High school diploma or equivalent.
• Minimum 3 years of facilities maintenance (including HVAC, plumbing and electrical).
• Supervisory experience preferred.

Responsibilities

• Act as interim Maintenance Supervisor or Technician when needed, including on-call duties.
• Conduct annual property assessments and ensure life safety system inspections and PM schedules.
• Assist site teams with weekly unit and property inspections and documentation completion.
• Assist in planning/executing annual turnover processes.
• Ensure compliance with Landmark Policies, Procedures and OSHA guidelines.
• Develop efficient maintenance processes to preserve asset value and customer service.
• Assist with managing facilities operating budget and necessary purchases.
• Perform inventory evaluation of maintenance shop and track equipment/supplies.
• Coordinate with vendors to obtain bids for site projects.
• Evaluate performance of maintenance site staff and provide training on SOPs.
• Assist with recruiting vacant property maintenance positions.

Skills

Leadership

Problem-solving

Communication

Time management

Vendor coordination

HVAC knowledge

Electrical knowledge

Education

EPA Universal Certification

CPO Certification

Tools

Entrata

Microsoft Office Suite

Job description

Job Description

The Facilities Operations Specialist supports Landmark’s portfolio of maintenance programs by assuming the responsibilities of the Maintenance Supervisor when a vacancy occurs. This role will partner with the Regional Directors – Facilities to preserve and maintain the value of the assigned assets. This individual must have strong leadership and problem-solving skills and be able to communicate effectively.

Reports to

Regional Facilities Director

Direct Reports

None

Duties/Responsibilities

• Act as interim Maintenance Supervisor or Technician as the need arises on a property, including on-call duties that may require response on weekends.
• Conduct annual property assessments and ensure life safety system inspections and preventative maintenance schedules are performed at all sites.
• Assist site team with performing weekly unit and property inspections and ensure completion of documentation.
• Assist site managers in planning and executing of the annual turnover process.
• Ensure all sites are complying with Landmark Policies and Procedures and OSHA guidelines as it relates to maintenance functions.
• Assist in development of efficient maintenance processes with the goal of preserving the value of the asset and providing excellent customer service.
• Assist the Community Manager with managing facilities operating budget and make purchases as necessary.
• Perform inventory evaluation of the maintenance shop and ensure all equipment and supplies are accounted for.
• Assist with partnering with vendors to obtain bids for necessary site projects.
• Evaluate the performance of maintenance site staff.
• Train maintenance site team members on standard operating procedures.
• Assist with recruiting process for vacant property maintenance positions.

Education & Experience

• High school diploma or equivalent required.
• Minimum 3 years of facilities maintenance (including HVAC, plumbing and electrical) required.
• Supervisory experience preferred.

Preferred Knowledge, Skills, & Abilities

• EPA Universal & CPO Certification required.
• Experience with student housing turnover preferred.
• Experience with Entrata preferred.
• Proficient in Microsoft Office Suite.
• Must be able to manage one’s own time effectively.

Work Environment

• The work environment characteristics described herein are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
• Travel: Up to 90%

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl and talk or hear.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• The employee may infrequently drive a vehicle (intrastate and interstate travel) or be subject to air travel for purposes of Company business.

Landmark Properties is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.