Facilities & Operations Manager (Contract)

Airbus US Space & Defense, Inc.; Arlington (VA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Superior employee benefits

Career growth opportunities

Job summary

Airbus US Space & Defense, Inc. is looking for a Manager – Facilities & Operations in Arlington, Virginia. This role involves managing facility operations, safety, security, and property management. The ideal candidate will have a bachelor's degree and at least five years of relevant experience. Responsibilities include daily maintenance management, project coordination, and vendor oversight. The position aims to maintain a safe and efficient work environment, ensuring that all facilities meet operational requirements.

Qualifications

• Five years’ experience in facilities or property management in a corporate environment or as a consultant.
• Knowledge of commercial real estate and building operations.
• Attention to detail and excellent organizational skills.

Responsibilities

• Manage daily maintenance and operation of facilities.
• Coordinate safety and security programs.
• Oversee outsourced staff for janitorial and mailroom services.

Skills

Facilities management

Project management

Vendor management

Interpersonal communication

Education

Bachelor's degree from an accredited college/university

Tools

MS Office Suite

Job description

Airbus U.S. Space & Defense, Inc offers advanced solutions to meet the most complex U.S. defense, security, space, and intelligence requirements. Celebrating over 50 years in the US, we remain a trusted government partner, leveraging world‑class satellite, laser communication, rotor and fixed wing solutions to help our national security, defense and space‑focused customers meet their missions. Airbus U.S. looks to employ a commitment‑driven team, dedicated to enabling our customer's mission success. We are committed to maintaining a diverse and inclusive work environment and a welcoming and engaging staff. With competitive compensation and superior employee benefits, as well as a commitment to fostering individual career growth, Airbus U.S. is the place where top talent wants to work.

Position Summary

The Manager – Facilities & Operations is responsible for managing facility operations of all AIRBUS U.S. locations. Also responsible for safety and security duties in support of the Facilities Security Officer (FSO).

Position Responsibilities

Facilities Management: 50%

• Manage daily maintenance and operation of the facilities, ensuring equipment is properly maintained; addressing and resolving lighting, plumbing, and environmental issues within the office; liaising with building management, security and maintenance staff; maintaining office security and safety; and coordinating reception desk coverage.
• Manages space planning and construction projects; conducts routine facility inspections to determine areas for service; submits facility work orders to the vendor(s) on a timely basis; tracks progress of work orders and reports open issues to Management.
• Coordinate building service requests with service providers; provide access and monitor the repairs.
• Align with Contracts in the review and finalization of vendor agreements to maximize efficiencies in goods and services for AIRBUS U.S.
• Review and approve invoices; coordinate with vendors to correct discrepancies and ensure timely payment.
• Assist in scheduling the use of building conference rooms and provide support to include room set‑up, technology support, and AV equipment preparation/set‑up.
• Responsible for employee onboarding requirements, specifically the preparation of employee name signage, assigning badge/access cards and cell phones, emergency procedure documents, and other safety and security packets.
• Oversee outsourced staff responsible for maintaining additional facilities responsibilities such as janitorial services, mailroom services.

Safety & Security: 20%

• Lead and administer AIRBUS U.S. safety and business continuity program.
• Participate in the development of physical security, safety and emergency preparedness plans and policies.
• Enforce all Company policies and training requirements regarding safe and efficient operations and work practices.
• Implement and monitor hazard control and team safety practices, ensuring compliance with local codes and regulations.
• Manage and monitor the facility access control system and video surveillance equipment.
• Manage AIRBUS U.S.’s Affiliate Visit Program, receiving and processing all incoming and outgoing AIRBUS U.S. Affiliate visit requests and communicating approval or disapproval to the requestor and the receptionist.

Management of Property and Equipment: 20%

• Monitor the condition of office and telecommunications equipment, including access control system, Xerox machines, other MFDs, mobile devices, postage machine, video surveillance, AV equipment, and kitchen appliances.
• Manages support provided by on‑site and off‑site contractors for access control system, internal telephone, mobile devices and audio‑visual equipment.
• Manages procurement of equipment (office furniture, telecommunications) and their maintenance.

Other Duties as Assigned: 10%

Education

• Bachelor's degree from an accredited college/university highly desired.

Experience

• Five years’ experience in facilities or property management in a corporate environment or as a consultant.

Knowledge, Skills, and Demonstrated Capabilities

• Knowledge of commercial real estate, building operations and systems, project management and vendor management highly desired.
• Ability to read and understand construction drawings; thorough knowledge of construction activities and environment.
• Knowledge of Building Owners Management Institute (BOMI) standards.
• Attention to detail, excellent organizational follow‑through and interpersonal communication skills.
• Capability to handle multiple simultaneous tasks under deadline conditions.

Communication Skills (Spoken, Written, Influencing, Proficiency In Other Languages)

• Excellent interpersonal skills and the ability to work in a fast‑paced team environment, as well as the ability to use discretion when handling sensitive personal information.
• Ability to present to all levels of audiences.

Technical Systems Proficiency

• MS Office Suite.

Travel Required

• 10% Domestic.

Eligibility

• US Citizenship.

Clearance

• Must be able to meet eligibility requirements to obtain and maintain a U.S. security clearance of Top Secret.

Decision Making, Complexity

• Recommends and may approve vendors/contractors for office/space planning projects.

Nature of Contacts

• Role includes cursory to involved communication with internal and external customers on a daily basis.

Physical Requirements

• Onsite: 85%.
• Vision: able to see and read computer screen and other electronic equipment; able to read documents, reports and construction drawings daily.
• Hearing: able to hear to participate in conversations in person and via teleconference or phone; hear sounds including safety warnings or alarms daily.
• Speaking: able to speak in conversations and meetings, deliver information and participate in communications daily.
• Equipment Operation: able to operate most office and personal electronic equipment and some tools, including production tools such as hydraulic lifts, daily.
• Carrying: able to carry documents, tools, drawings, electronic equipment up to 30 lbs (14 kgs).
• Lifting: able to lift documents, tools, drawings, electronic equipment up to 30 lbs (14 kgs).
• Pushing / Pulling: able to push and pull small office furniture and some equipment and tools.
• Sitting: able to sit for long periods of time in meetings, working on computer.
• Squatting / Kneeling: able to squat or kneel to retrieve or replace items stored on low shelving.
• Standing: able to stand for discussions in offices or on building floor.
• Travel: able to travel independently and at short notice several times a month.
• Walking: able to walk through office and construction areas including uneven surfaces.

Equal Opportunity: Airbus provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. Airbus complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status.

As a matter of policy, Airbus does not sponsor visas for U.S. positions unless specified. Only applicants with current work authorization will be considered. Airbus does not offer tenure or guaranteed employment. Employment with Airbus is at will; either the company or the employee may terminate the employment relationship at any time, with or without cause, with or without notice. Airbus reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

By submitting your resume or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.

Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation, or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [e-mail].

www.airbusus.com

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