Facilities Department Coordinator

Prestwick Aerosystems; Alabama; On-site; USD 60,000 - 95,000; Full time

Job summary

Airbus Americas, Inc. seeks a Facilities Department Coordinator for the Mobile, AL site.

The role focuses on managing third-party service providers for site services (soft) including janitorial, food service, pest control, and tenant improvements, with a strong emphasis on safety compliance and KPI-driven service delivery. Responsibilities include coordinating subcontractors, overseeing ServiceNow ticket workflows, and ensuring regulatory adherence while supporting a cross-functional FM team in

Qualifications

• 5+ years in Facilities Management or equivalent progressive experience with leadership roles.
• Working knowledge of OSHA, ISO, NFPA, ANSI and ADA standards.

Responsibilities

• Manage day-to-day facility operations for multiple buildings and subcontractors.
• Coordinate subcontractor activities to minimize impact on manufacturing operations.
• Review invoices and process service orders; track KPIs and report to stakeholders.
• Coordinate monthly/quarterly reviews with FM team within contract guidelines.
• Ensure compliance with local and federal regulations governing facility operations.

Skills

Leadership

Communication

Problem-solving

Customer service

Analytical thinking

Education

High School Diploma

Bachelor's Degree preferred

Tools

ServiceNow

Click and Buy

Job description

Airbus is committed to providing reasonable accommodations as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or an accommodation to complete your application, please contact us at [e-mail] Notice: Know Your Rights: Workplace Discrimination is Illegal Notice: Pay Transparency Nondiscrimination (English) Aviso: Transparencia en el Pago No Discriminación (Spanish)

Job Description

Airbus is looking for a Facilities Department Coordinator to join our Site Facilities team based in Mobile, AL. In this role, you’ll be responsible for managing third party service providers for site services (soft). Ensure coordination and reporting of facilities subcontracted maintenance contract(s) activities and such for soft service providers such as janitorial, food service, pest control, tenant improvement buildouts, etc.

Your Working Environment

In Mobile AL, on ‘Airbus Way’ you will find the Airbus U.S. Manufacturing Facility for commercial aircraft. Opened at the Mobile Aeroplex at Brookley in 2015, the facility produces A320 Family aircraft and added a second product line for the A220 in 2019. The facility, which strengthens the U.S. aerospace industry, is part of Airbus’ strategy to enhance its global competitiveness by meeting the growing needs of its customers in the United States and beyond.

How We Care for You

Financial Rewards

• Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”)

Work/Life Balance

• Paid time off including personal time, holidays and a generous paid parental leave program.

Health & Welfare

• Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages.

Individual Development

• Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.

Your Challenges

• 40% Manage the operational day to day facility responsibilities for the FAL including subcontractor coordination with focus on several key buildings.
• Ensuring adherence of regulations of all local and federal laws with respect to the operation of the FAL.
• Manages vendors on a daily basis; identifies training and tracks performance to KPI’s, effectively communicates with stakeholders in timely manner.
• Event Coordination with AV/Sound equipment setup.
• Review, approve and process invoicing for related activities Service Now Ticket updates - Onboarding and Offboarding of AIRBUS Personnel Central Receiver - GR processor for the department.
• Provide support by creating, tracking service orders in Click and Buy.
• Subcontractor coordination: 30% Coordinate subcontractor activities to prevent impact to Mfg. Operations and minimize impact to end users.
• Analyze and improve service delivery: 25% Recommend and manage initiatives to increase and improve service delivery considering both cost and quality - KPI Management Development and tracking of corrective action plans regarding service delivery.
• Other duties as assigned: 5% Coordinate and facilitate monthly and quarterly business reviews within contract guidelines with proper points of contact. Coordinate all activities with entire FM team. Other duties as directed by Sr. Facilities Manager.

Your Boarding Pass

• Required: High School Diploma
• 5+ years Facilities Management progressive experience required (or other substitutable experience) with 3-5 years in leadership roles
• Working knowledge and application of OSHA, ISO, NFPA, ANSI and ADA standards required.
• Authorized to Work in the US without need of visa sponsorship
• Strong leadership and relationship building skills
• Strong interpersonal skills and problem-solving ability
• Proven record of providing excellent internal and external customer service
• Invoice processing experience
• Knowledge of standard business and accounting practices
• Knowledge of current industry trends, best practices and technology
• Analytical and quantitative skills with proven ability to develop strategic solutions
• Fluent written and spoken English.
• Written, presentation and oral communication, interpersonal and consultative skills, as well as effective result-oriented problem solving skills.
• Working knowledge of all building systems, CMM Experience with office productivity tools

Preferred

• Bachelor's Degree preferred
• Experience in manufacturing environment preferred.
• CMRP, CFM certification
• General knowledge of FAA, EASA and ICAO standards
• Knowledge/ experience of project management practices preferred Google Workspace preferred

Physical Requirements

• Onsite 100%
• Vision: Daily able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings.
• Hearing: Daily able to hear to participate in conversations in person and via teleconference or phone and to hear sounds on production floor including safety warnings or alarms.
• Speaking: Daily able to speak in conversations and meetings, deliver information and participate in communications.
• Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors and internal doors): Daily able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts.
• Carrying: Daily able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs.
• Lifting: Daily able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs.
• Pushing / Pulling: Daily able to push and pull small office furniture and some equipment and tools.
• Sitting: Daily able to sit for long periods of time in meetings, working on computer.
• Squatting / Kneeling: Several times a week able to squat or kneel to retrieve or replace items stored on low shelving.
• Standing: Daily able to stand for discussions in offices or on production floor.
• Travel: Rarely able to travel independently and at short notice.
• Walking (include routine walking such as to a shared printer to retrieve documents): Daily able to walk through office and production areas including uneven surfaces.
• Appropriate hearing/eye protection may also be required when visiting the shop floor
• Ability to work in the US without need of current, or future, visa sponsorship/work authorization is required.

Company

• Airbus Americas, Inc.

Employment Type

• US - Direct Hire

Experience Level

• Professional

Remote Type

• On-site

Job Family

• Facility Management and Real Estate

Equal Employment Opportunity

Airbus provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status.

As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered. Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. Airbus reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment. By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus. Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief. Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to [e-mail].

Airbus pioneers sustainable aerospace for a safe and united world. The Company constantly innovates to provide efficient and technologically-advanced solutions in aerospace, defence, and connected services. In commercial aircraft, Airbus offers modern and fuel-efficient airliners and associated services. Airbus is also a European leader in defence and security and one of the world's leading space businesses. In helicopters, Airbus provides the most efficient civil and military rotorcraft solutions and services worldwide.