Facilities Operations Lead

PowerSchool Group LLC; Dallas (TX); On-site; USD 75,000 - 93,700; Full time

Job summary

PowerSchool Group LLC is seeking an experienced Facilities Specialist to maintain the smooth operation of our Dallas office. You will manage maintenance, space optimization, safety, and security, while coordinating with managers, vendors, and internal teams to ensure uninterrupted support services.

The role requires strong project management, excellent communication, and the ability to prioritize multiple urgent needs.

Qualifications

• Associates Degree in related field.
• 5-6 years experience.
• Honesty, integrity, and courtesy in all interactions.
• Strong work ethic in supporting customer needs, responding promptly and consistently.
• Able to prioritize multiple, conflicting, urgent needs.
• Able to work independently with minimal direction.
• Effective communicator with all levels internally and externally, written and verbal.
• Excellent Project Management Skills.

Responsibilities

• Document, analyze and revise, as needed all office related processes on a continual basis for all facilities related support services.
• Purchase and track all facilities related materials and labor; process all invoicing for proper tracking and payment.
• Define operational parameters in providing the proper security badge process and system maintenance.
• Verify all badges are up to date in the security system and are operational per the security plan.
• Lead Administration staff and coordinate workloads and schedules; handle maintenance of various facility databases and resource websites.
• Lead meeting setup and coordination.
• Review the scope of work provided by the contractor/vendor and assess the impact on the PowerSchool environment.
• Attend vendor meetings to coordinate interruptions or modifications, oversee and inspect contractor’s work.
• Inspect contractor’s work to ensure safe work practices and SOPs are followed.
• Continuously improve operations, decrease turnaround times, streamline work processes and provide quality customer service.
• Interacts professionally with internal and external customers, staff and contractors/vendors to maintain an effective working relationship.

Skills

Effective communicator

Project management

Prioritization

Independent worker

Customer service orientation

Honesty & integrity

Education

Associates Degree in related field

Tools

Card reader systems

Security procedures

Job description

PowerSchool Group LLC is seeking an experienced Facilities Specialist to maintain the smooth operation of our Dallas office. You will manage maintenance, space optimization, safety, and security, while coordinating with managers, vendors, and internal teams to ensure uninterrupted support services.

The role requires strong project management, excellent communication, and the ability to prioritize multiple urgent needs.