Facilities Operations Analyst

Father-Flanagan; Omaha (NE); On-site; USD 65,000 - 90,000; Full time

Job summary

Boys Town in Omaha, NE seeks a Facilities Financial Operations Specialist to provide operational, financial, asset management and systems support to Facilities leadership. You will handle requisitions, POs, contracts, invoices, and purchasing card transactions; monitor expenses and capital budgets; and create reports, dashboards and KPIs to inform decision-making.

The role requires three years' experience in facilities operations or related analytics, and a Bachelor's degree or equivalent

Qualifications

• Minimum of three years of experience in facilities operations, business operations, finance, accounting, budgeting, project coordination, or related analytical support roles.
• Experience with Microsoft Excel for data analysis and reporting.

Responsibilities

• Provides operational, financial, and administrative support to Facilities leadership.
• Performs accounting and financial responsibilities including requisitions, purchase orders, contracts, invoices, and purchasing card transactions.
• Tracks operating expenses and capital expenditures and assists with budget monitoring, forecasting, and year-end projections.
• Coordinates monthly expense reporting and reconciles expenditures with Finance.
• Supports audits and maintains required financial documentation.
• Reviews, audits, and approves timekeeping records and maintains workforce-related records.
• Coordinates training compliance and supports departmental business systems.
• Helps in developing reports, dashboards, KPIs, and operational analyses.
• Analyzes maintenance, utility, fleet, real estate, construction, and operational cost data.
• Supports capital project budget tracking and asset management activities.

Skills

Budgeting

Financial reporting

Excel

Analytical thinking

Process improvement

Education

Bachelor’s degree in Business Administration, Finance, or related field

Tools

Workday

ServiceNow

CMMS

ERP systems

Power BI

Job description

Provides operational, financial, asset management, and business systems support for Facilities Operations. Partners with Facilities leadership to support budgeting, financial reporting, capital project tracking, asset management, workforce administration, and operational performance analysis. Develops reports, monitors key operational and financial metrics, identifies process improvement opportunities, and supports informed decision-making across maintenance, construction, real estate, fleet, utilities, and facility services functions.

SCHEDULE: Monday-Friday 8a-5p

MAJOR RESPONSIBILITIES & DUTIES

Provides operational, financial, and administrative support to Facilities leadership. Performs accounting and financial responsibilities including requisitions, purchase orders, contracts, invoices, and purchasing card transactions. Tracks operating expenses and capital expenditures and assists with budget monitoring, forecasting, and year-end projections. Coordinates monthly expense reporting and reconciles expenditures with Finance. Supports audits and maintains required financial documentation. Reviews, audits, and approves timekeeping records and maintains workforce-related records. Coordinates training compliance and supports departmental business systems. Helps in developing reports, dashboards, KPIs, and operational analyses. Analyzes maintenance, utility, fleet, real estate, construction, and operational cost data. Supports capital project budget tracking and asset management activities. Monitors facilities, fleet, equipment, and lease-related inventories. Identifies process improvement opportunities and supports operational efficiency initiatives.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of accounting, budgeting, financial reporting, and recordkeeping principles.
• Knowledge of facilities operations, maintenance, construction, asset management, or related business functions.
• Strong analytical and problem-solving skills.
• Advanced proficiency in Microsoft Excel and Microsoft Office applications.
• Ability to create reports, dashboards, presentations, and financial models.
• Experience working with ERP, CMMS, asset management, or financial systems.
• Strong communication, organizational, and project management skills.

REQUIRED QUALIFICATIONS

Minimum of three years of experience in facilities operations, business operations, finance, accounting, budgeting, project coordination, or related analytical support roles required. Experience utilizing Microsoft Excel for data analysis and reporting required.

PREFERRED QUALIFICATIONS

• Bachelor’s degree in Business Administration, Finance, Accounting, Facility Management, Construction Management, or related field, or equivalent experience preferred.
• Experience supporting facilities, maintenance, construction, property management, healthcare, education, or real estate operations preferred.
• Experience with financial reporting, budgeting, capital project tracking, or asset management preferred.
• Experience with Workday, ServiceNow, CMMS platforms, ERP systems, or business intelligence reporting tools preferred.
• Experience creating dashboards, Power BI, and KPI reporting preferred.

OTHER DUTIES

This job description incorporates the essential functions and duties required for this position. However, other duties may be required and assigned at times and as determined by a supervisor in order to meet the needs of the organization. Serves as a role model in carrying out activities and behaviors that reflect the values and principles of the Boys Town mission.

PHYSICAL REQUIREMENTS, EQUIPMENT USAGE, WORK ENVIRONMENT

Position usually requires little to moderate physical activity. Handling of average weight objects up to 15 pounds or standing and/or walking or at a keyboard, workstation, or desk. Work is generally in a normal office administrative environment involving minimal exposure to physical risks. Care and respect for others is more than a commitment at Boys Town - it is the foundation of who we are and what we do. At Boys Town, we cultivate a culture of belonging for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team - one that makes better decisions, drives innovation, and delivers better business results.

ABOUT BOYS TOWN

About Boys Town: Boys Town has been changing the way America cares for children and families since 1917. With over a century of service, our employees have helped us grow from a small boardinghouse in downtown Omaha, Nebraska, into one of the largest national child and family care organizations in the country. With the addition of Boys Town National Research Hospital in 1977, our services branched out into the health care and research fields, offering even more career opportunities to those looking to make a real difference. Our employees are our #1 supporters when it comes to achieving Boys Town's mission, which is why we are proud of their commitment to making the world a better place for children, families, patients, and communities. A unique feature for employees and their dependents enrolled in medical benefits are reduced to no cost visits for services performed by a Boys Town provider at a Boys Town location. Additional costs savings for the employee and their dependents are found in our pharmacy benefits with low to zero-dollar co-pays on certain maintenance drugs. Boys Town takes your mental health seriously with no cost mental health visits to an in-network provider. We help our employees prepare for retirement with a generous match on their 401K or 401K Roth account. Additional benefits include tuition reimbursement, parenting resources from our experts and professional development opportunities within the organization, just to name a few. Working at Boys Town is more than just a job, it is a way of life. This advertisement describes the general nature of work to be performed and does not include an exhaustive list of all duties, skills, or abilities required. Boys Town is an equal employment opportunity employer and participates in the E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and/or expression, national origin, age, disability, or veteran status. To request a disability-related accommodation in the application process, contact us at 1-877-639-6003. Boys Town follows a policy of non-discrimination in accordance with the law.