Facilities Operations & Admin Coordinator

Heywood Hospital; Gardner (MA); On-site; USD 28,000 - 40,000; Full time

Job summary

Heywood Hospital is seeking an organized administrative professional to support Plant Maintenance, Operations, Switchboard, Environmental Services and Security. The role includes payroll processing, data entry in the Meditech system, and maintaining vendor files and POs.

The ideal candidate brings three to five years of secretarial and business experience, excellent typing speed, and strong customer service skills. This on-site position offers a structured schedule and reliable office support.

Qualifications

• High School Diploma required.
• 3–5 years secretarial and business experience.
• Typing 40 words per minute minimum.
• Knowledge of computer and word processing programs.
• Strong customer service background is beneficial.
• Numerical ability for simple calculations.
• Professional phone mannerism and detail-oriented approach.
• Excellent organizational skills in a fast-paced environment.

Responsibilities

• Design and develop systems to help the division run efficiently.
• Maintain systems to ensure efficient operations.
• Compile daily, weekly and monthly data and statistics as requested.
• Analyze data and prepare reports as directed.
• Provide support such as answering phones, preparing meeting materials, and typing letters and memos.
• Maintain records for Capital Expenditures and payroll for multiple departments.
• Enter data into Meditech and manage purchase orders and vendor codes.
• Coordinate conference room scheduling and manage office supplies.

Skills

Typing 40 wpm

Computer proficiency

Customer service

Numerical ability

Phone etiquette

Attention to detail

Organizational skills

Ability to work in fast-paced env

Education

High School Diploma

Secretarial/business experience 3–5 yrs

Tools

Meditech System

Job description

Heywood Hospital is seeking an organized administrative professional to support Plant Maintenance, Operations, Switchboard, Environmental Services and Security. The role includes payroll processing, data entry in the Meditech system, and maintaining vendor files and POs.

The ideal candidate brings three to five years of secretarial and business experience, excellent typing speed, and strong customer service skills. This on-site position offers a structured schedule and reliable office support.