Facilities & Office Operations Manager

New York City Housing Development Corporation; New York (NY); On-site; USD 95,000 - 110,000; Full time

Benefits offered by this job

Health benefits

Dental & vision

Retirement match

Pension plan

Paid time off

Public service loan forgiveness

Wellness reimbursement

Back-up caregiver

Job summary

The New York City Housing Development Corporation (HDC) is seeking an Office & Facilities Manager to support daily office operations and staff efficiency. You will coordinate maintenance, manage office space and vendor contracts, and assist in budgeting and procurement.

This role reports to the Chief of Office & Facilities Management and requires hands-on capability and strong communication. HDC offers competitive benefits, including health, dental, vision, retirement options, and paid time off.

Qualifications

• Bachelor's degree preferred.
• Three to five years of operational support experience in a professional office.
• Ability to communicate professionally with people at all levels of the organization and external contacts.
• Knowledge of expense control and financial management.
• Knowledge of inventory control policies and procedures.
• Proficient in Microsoft Office such as Word, Excel, Outlook, etc.
• Must have a valid driver's license, driving experience and be able to drive if needed.
• Ability to perform hands on tasks and lift at least 25 pounds.

Responsibilities

• Oversee day-to-day office operations, directing maintenance activities, ensuring safety and functionality of the office space.
• Coordinate and oversee preventive maintenance and repairs for building systems (HVAC, lighting, electrical, plumbing).
• Support the development and implementation of departmental goals, budgets, and policies, ensuring alignment with objectives and compliance with procedures.
• Assist in developing, administering, and overseeing departmental budgets.
• Serve as a point of contact for office-related requests and coordinate seating for new hires and internal moves.
• Support vendor selection, purchases of office equipment and supplies, manage contracts, and enforce policies.
• Assist in maintaining corporate insurance policies, file claims, and review proofs of insurance from contractors.
• Coordinate office renovation projects, including design, permits, installation, and space optimization.
• Maintain inventory and ordering of office supplies and equipment; ensure productive, safe environment.
• Act as backup for procurement and inventory, manage P.O. system, resolve discrepancies, and reconcile records.
• Place orders for routine purchases, manage office supplies contracts and related documents.
• Assist in managing fleet operations, including leasing, maintenance, compliance, budgeting, and reporting.

Skills

Professional communication

Office operations

Vendor coordination

Expense management

Inventory control

Purchasing processes

Driving

Physical ability

Education

Bachelor's degree preferred

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

The New York City Housing Development Corporation (HDC) is seeking an Office & Facilities Manager to support daily office operations and staff efficiency. You will coordinate maintenance, manage office space and vendor contracts, and assist in budgeting and procurement.

This role reports to the Chief of Office & Facilities Management and requires hands-on capability and strong communication. HDC offers competitive benefits, including health, dental, vision, retirement options, and paid time off.