Office Facilities Manager

New York City Housing Development Corporation; New York (NY); On-site; USD 95,000 - 110,000; Full time

Benefits offered by this job

Health benefits

Dental & vision

Retirement match

Pension plan

Paid time off

Public service loan forgiveness

Wellness reimbursement

Back-up caregiver

Job summary

The New York City Housing Development Corporation (HDC) is seeking an Office & Facilities Manager to support daily office operations and staff efficiency. You will coordinate maintenance, manage office space and vendor contracts, and assist in budgeting and procurement.

This role reports to the Chief of Office & Facilities Management and requires hands-on capability and strong communication. HDC offers competitive benefits, including health, dental, vision, retirement options, and paid time off.

Qualifications

• Bachelor's degree preferred.
• Three to five years of operational support experience in a professional office.
• Ability to communicate professionally with people at all levels of the organization and external contacts.
• Knowledge of expense control and financial management.
• Knowledge of inventory control policies and procedures.
• Proficient in Microsoft Office such as Word, Excel, Outlook, etc.
• Must have a valid driver's license, driving experience and be able to drive if needed.
• Ability to perform hands on tasks and lift at least 25 pounds.

Responsibilities

• Oversee day-to-day office operations, directing maintenance activities, ensuring safety and functionality of the office space.
• Coordinate and oversee preventive maintenance and repairs for building systems (HVAC, lighting, electrical, plumbing).
• Support the development and implementation of departmental goals, budgets, and policies, ensuring alignment with objectives and compliance with procedures.
• Assist in developing, administering, and overseeing departmental budgets.
• Serve as a point of contact for office-related requests and coordinate seating for new hires and internal moves.
• Support vendor selection, purchases of office equipment and supplies, manage contracts, and enforce policies.
• Assist in maintaining corporate insurance policies, file claims, and review proofs of insurance from contractors.
• Coordinate office renovation projects, including design, permits, installation, and space optimization.
• Maintain inventory and ordering of office supplies and equipment; ensure productive, safe environment.
• Act as backup for procurement and inventory, manage P.O. system, resolve discrepancies, and reconcile records.
• Place orders for routine purchases, manage office supplies contracts and related documents.
• Assist in managing fleet operations, including leasing, maintenance, compliance, budgeting, and reporting.

Skills

Professional communication

Office operations

Vendor coordination

Expense management

Inventory control

Purchasing processes

Driving

Physical ability

Education

Bachelor's degree preferred

Tools

Microsoft Office (Word, Excel, Outlook)

Job description

The New York City Housing Development Corporation (HDC) is a public benefit corporation and the nation’s largest municipal Housing Finance Agency. HDC’s programs support the construction and preservation of multi-family affordable housing in New York City.

Area of Talent: Office Services

Position Type: Full Time/Exempt

Salary Range: $95,000 to $110,000

Position Summary:

The Office & Facilities Managerassists in managing the daily activities of office staff to ensure efficient operations, service, and expense controls. This role will act as a liaison to HDC's office to facilitate the support of department-wide operations. The Office & Facilities Manager will report to the Chief of Office & Facilities Management.

Responsibilities:

• Assist with overseeing day-to-day operations, directing maintenance activities, ensuring overall safety and functionality of the corporation’s office space physical infrastructure.
• Coordinate and oversee preventive maintenance, repairs and technical services for building systems such HVAC, lighting, electrical and plumbing.
• Support the development and implementation of departmental goals, policies, and strategic plans, ensuring alignment with corporation objectives and compliance with internal procedures for all office space related activities.
• Assist in developing, administering, and overseeing departmental budgets.
• Serve as a point of contact for all office-related requests, coordinate seating assignments for new hires and internal moves.
• Support the selection process of vendors and the purchase of office equipment and supplies, managing existing vendor partnerships, obtain new contracts, implement, and reinforce corporation policies and procedures.
• Assist in maintaining corporate insurance policies, file insurance claims, obtain and review required proof of insurance from contractors and vendors.
• Facilitate office renovation projects, including design, expediting, securing DOB permits and installation, manage space development and provide recommendations on how to increase space efficiency.
• Maintain ordering, tracking office supplies inventory and equipment to ensure a productive and safe environment.
• Act as the primary backup for procurement and inventory functions, manage the purchase order system, resolve discrepancies and conduct reconciliation processes to ensure accuracy and compliance.
• Place orders for routine purchases, manage office supplies contracts and related purchasing documents
• Assist in managing the corporation’s fleet operations, including leasing, maintenance, compliance, budgeting, and reporting to ensure efficiency, safety, and cost-effectiveness.

Required Qualifications:

• Bachelor's degree preferred
• Three to five years of experience providing operational support in a professional office setting
• Ability to communicate professionally with people at all levels of the organization and external contacts.
• Knowledge of expense control and financial management
• Knowledge of inventory control policies and procedures.
• Knowledge of purchasing processes and procedures.
• Proficient in Microsoft Office such as Word, Excel, Outlook, etc.
• Must have a valid driver's license, driving experience and be able to drive if needed
• Ability to perform hands on tasks and lift at least 25 pounds

HDC demonstrates a strong commitment to its employees by providing a salary that is competitive and commensurate with experience and excellent benefits, including:

• Health Benefits at a reasonable cost
• Dental and Vision Benefits at no cost
• Retirement savings plan with a generous match and a pension plan
• Paid holiday, vacation, sick time and parental leave
• Public Service Loan Forgiveness for eligible employees
• Wellness reimbursement
• Back-up Caregiver Benefit

HDC is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

HDC is committed to the full inclusion of all qualified individuals. As part of this commitment, HDC will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please complete the reasonable accommodations section on the application or contact Human Resources by emailing [e-mail].