Facilities & Office Operations Coordinator

TEKsystems; Richmond (CA); On-site; USD 39,000 - 55,000; Full time

Job summary

TEKsystems in Richmond, CA seeks a Facilities & Office Operations Coordinator for a 6-week contract, onsite. The role focuses on office operations, vendor coordination, inventory, events, and everyday facility support to keep the office running smoothly.

The ideal candidate brings experience in office operations, workplace services, or retail operations, strong organizational and communication skills, and the ability to manage multiple stakeholders and vendors in a fast-paced environment.

Qualifications

• Experience in office coordination or facilities support.
• Strong organizational and multitasking abilities.
• Excellent customer service and communication skills.
• Ability to work with multiple stakeholders and vendors.
• Proficient with Outlook, Teams and basic Excel.

Responsibilities

• Coordinate office vendors and building maintenance services
• Serve as a liaison with building management and external service providers
• Manage office supply, snack, and workplace inventory ordering
• Coordinate food deliveries and office catering
• Support workplace events and employee activities
• Monitor, review, and assign service requests through ticketing systems
• Assist with shipping and receiving operations
• Help prioritize facilities-related requests and office needs
• Collaborate with workplace support staff to ensure smooth daily operations
• Maintain a high level of customer service for employees, visitors, and vendors

Skills

Office coordination

Organizational skills

Customer service

Vendor management

Multitasking

Effective communication

Tools

Outlook

Teams

Excel

Job description

6-Week Contract Assignment | Richmond, CA (100% Onsite)

Are you an organized, service-oriented professional who enjoys keeping office operations running smoothly? We are seeking a Facilities & Office Operations Coordinator to provide short-term leave coverage for a busy office environment. This is an excellent opportunity for someone with office operations, facilities, workplace services, or retail operations experience who thrives in a fast-paced, people-focused setting.

Important: This is a temporary contract assignment lasting approximately 6 weeks. The target start date is October 12, 2026, with assignment completion expected by November 25, 2026.

Location

Richmond, CA 94804

Schedule

• Monday-Friday
• Approximately 7:30 AM-4:30 PM or 8:00 AM-4:00 PM
• 100% onsite
• No regular on-call responsibilities anticipated

Position Overview

This role is best described as a blend of office operations, workplace services, and facilities coordination. The primary focus is ensuring the office operates efficiently by managing supplies, coordinating vendors, supporting workplace events, and helping address day-to-day facility needs. Most daily operational tasks will be delegated to onsite support staff, while this role serves as the coordinator responsible for organization, prioritization, communication, and overall office support.

Key Responsibilities

• Coordinate office vendors and building maintenance services
• Serve as a liaison with building management and external service providers
• Manage office supply, snack, and workplace inventory ordering
• Coordinate food deliveries and office catering
• Support workplace events and employee activities
• Monitor, review, and assign service requests through ticketing systems
• Assist with shipping and receiving operations
• Help prioritize facilities-related requests and office needs
• Collaborate with workplace support staff to ensure smooth daily operations
• Maintain a high level of customer service for employees, visitors, and vendors

Required Qualifications

• Experience in office coordination, office management, workplace services, facilities support, retail operations, or a similar environment
• Strong organizational and multitasking abilities
• Excellent customer service and communication skills
• Ability to work effectively with multiple stakeholders and vendors
• Strong attention to detail and follow-through
• Comfortable working in a fast-paced, highly collaborative environment
• Proficient with Microsoft Outlook, Teams, and basic Excel

Preferred Qualifications

• Experience supporting office operations or facilities functions
• Vendor management or workplace services experience
• Experience with ticketing systems such as Jira or similar platforms
• Familiarity with online purchasing and ordering systems

Ideal Candidate

• Outgoing and approachable
• Service-oriented and responsive
• Organized and proactive
• Adaptable and comfortable managing changing priorities
• Collaborative and team-focused
• Comfortable working in a dog-friendly office environment

Job Type & Location

This is a Contract position based out of Richmond, CA.

Pay And Benefits

The pay range for this position is $34.00 - $34.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Richmond,CA. Application Deadline This position is anticipated to close on Sep 18, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems And TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe, Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands‑on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.