Facilities Office Manager

Port Madison Enterprises; Port Madison Indian Reservation (WA); On-site; USD 42,000 - 56,000; Full time

Job summary

Port Madison Enterprises, operating for the Suquamish Clearwater Casino Resort, seeks an Office Manager to handle word processing, data entry, filing, and routine clerical tasks. The role supports the Facilities Department with ordering, inventory control, and documentation preparation.

The ideal candidate has a High School diploma or GED, at least two years of clerical experience, and two years of verifiable technical experience in electrical, mechanical, plumbing, HVAC or building

Qualifications

• Must have a High School diploma or GED equivalent.
• Two years of experience performing clerical duties.
• Minimum of two years of verifiable technical experience in electrical, mechanical, plumbing, HVAC and general building construction.

Responsibilities

• Type 50 wpm without errors.
• Proficient with Microsoft Windows applications including Word, Excel, and Access and the Internet.
• Maintain and process Maintenance program data.

Skills

Typing 50 wpm

Business English

Arithmetic basics

Education

High School diploma or GED

Two years clerical experience

Two years of verifiable technical experience in electrical, mechanical, plumbing, HVAC and general building construction

Tools

Word

Excel

Access

Internet

Job description

General Position Summary

Performs word processing, data entry, and routine paperwork and filing as required. Operates modern office equipment including but not limited to personal computer, printer, calculator, photocopier and fax machines. Researches, orders and maintains engineering shop supplies. Processes Maintenance program data.

PORT MADISON ENTERPRISES

SUQUAMISH CLEARWATER CASINO RESORT

Facilities- Office Manager

General Position Summary

Performs word processing, data entry, and routine paperwork and filing as required. Operates modern office equipment including but not limited to personal computer, printer, calculator, photocopier and fax machines. Researches, orders and maintains engineering shop supplies. Processes Maintenance program data.

Essential Functions/Major Responsibilities

• Must be able to type 50 wpm without errors.
• Must be proficient with Microsoft Windows applications including Word, Excel, and Access and the Internet.
• Must possess and use correct business English grammar, spelling, punctuation, vocabulary and basic arithmetic skills.

Secondary Functions

• Responsible for efficient clerical services for the Facilities Department which consists of Engineering and Environmental Services
• Responsible for ordering and maintaining Engineering shop supplies under the guidance of the Facilities Manager.
• Knowledge of modern office equipment.
• Ability to write letters and reports.

Specific Job Skills

• Data entry for Engineering and Environmental Services staff, i.e. closing work requests, formatting data for monthly reports
• Maintain departmental documentation such as technical publications, catalogs and vendor information
• Process departmental paperwork such as punch edit reports, sign-in sheets, leave requests, etc.
• Maintain an efficient filing system
• Maintains optimum inventory levels to ensure on-time deliveries to meet department requirements while minimizing carrying cost and transportation
• Ensures adherence to procedures for inventory and purchasing/billing
• Reconcile billing discrepancies to ensure accurate accounting records
• Ensures timely delivery of off-site inventory for engineering project
• Perform other job-related duties as assigned

Qualifications

Education and/or Experience:

• High School diploma or GED equivalent required
• Two years of experience in performing clerical duties
• Minimum of two years of verifiable technical experience pertaining to electrical, mechanical, plumbing, HVAC and general building construction

Job Conditions

Working conditions include working in an office setting with a computer, telephone, fax and other office equipment. Other working conditions may include working alone, or in a busy office with frequent interruptions. May have access to other management offices as needed to perform duties, as assigned by supervisor.

Physical Requirements

Ability to lift 50 lbs. while standing, twisting, or bending. Must be able to stand and/or sit for extended periods of time. Manual and finger dexterity for operation of personal computers, adding machine and routine paperwork.