Facilities - Office Manager

Interactive Brokers; New York (NY); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

401(k) retirement plan

Health and wellness benefits

Daily company lunch allowance

Education reimbursement

Job summary

Interactive Brokers in New York, NY is seeking an Office Manager to oversee day-to-day operations of the NYC office. The role involves ensuring compliance with regulations and supervising maintenance and security policies.

The successful candidate will possess a Bachelor's degree and over four years of Office Management experience, with excellent analytical, communication, and organizational skills. This hybrid position requires collaboration with various departments and guarantees a competitive salary along with extensive company benefits.

Qualifications

• 4+ years of experience in Office Management or equivalent related functions.
• Knowledge of OSHA and other environmental regulations.
• Strong procurement and negotiation skills.

Responsibilities

• Oversee the day-to-day operation and maintenance of our facility.
• Ensure office is compliant with State and Federal regulations.
• Schedule and supervise maintenance repair work.

Skills

Office Management

Analytical skills

Communication skills

Procurement and negotiation

Education

Bachelor's degree or equivalent experience

Job description

Company Overview

Interactive Brokers Group, Inc. (Nasdaq: IBKR) is a global financial services company headquartered in Greenwich, CT, USA, with offices in over 15 countries. We have been at the forefront of financial innovation for over four decades, known for our cutting‑edge technology and client commitment.

IBKR affiliates provide global electronic brokerage services around the clock on stocks, options, futures, currencies, bonds, and funds to clients in over 200 countries and territories. We serve individual investors and institutions, including financial advisors, hedge funds and introducing brokers. Our advanced technology, competitive pricing, and global market help our clients to make the most of their investments.

Barron's has recognized Interactive Brokers as the #1 online broker for six consecutive years. Join our dynamic, multi-national team and be a part of a company that simplifies and enhances financial opportunities using state-of-the-art technology.

About your Team

Interactive Brokers is looking for an Office Manager for our NYC office. This role will ensure that the facility is fully operational and meets our global standards. They will work closely with building management, IT, HR, Operations, and other internal/external groups.

Hybrid role (4 days in office /1 day remote)

What will be your responsibilities within IBKR

• Oversee the day-to-day operation and maintenance of our facility.
• Ensure office is compliant with State and Federal regulations.
• Ensure all utilities are functioning properly (HVAC, Electric, Fiber, Water).
• Schedule and supervise maintenance repair work.
• Manage local physical security & safety policies and procedures.
• MAC Work: Moves, Adds, & Changes to employee workstations.
• Inventory management of IT ancillary hardware and building materials.
• Maintain space management system.
• Assist with running local projects.

What required skill’s you need

• Bachelor's degree or equivalent professional level experience
• 4+ years of experience in Office Management or equivalent related functions
• Knowledge of OSHA and other environmental regulations
• Knowledge of general maintenance methods, operating requirements, and safety precautions related to facilities management/project management
• Strong procurement and negotiation skills
• Strong analytical and reporting skills
• Ability to communicate with senior level staff
• Must be able to lift at least 25 lbs.

To be successful in this position, you will have the following

• Self-motivated and able to handle tasks with minimal supervision.
• Superb analytical and problem-solving skills.
• Excellent collaboration and communication (Verbal and written) skills.
• Outstanding organizational and time management skills.

Company Benefits

• Competitive salary, annual performance-based bonus and stock grant
• Retirement plan 401(k) with competitive company match
• Excellent health and wellness benefits, including medical, dental, and vision benefits. Company paid medical healthcare premium.
• Wellness screenings and assessments, health coaches and counseling services through an Employee Assistance Program (EAP)
• Daily company lunch allowance provided and a fully stocked kitchen with healthy options for breakfast and snack
• Corporate events including team outings, dinners, volunteer activities and company sports teams
• Education reimbursement and learning opportunities