Facilities Manager - Project Management

CBRE Group, Inc.; San Jose (CA); On-site; USD 90,000 - 150,000; Full time

Job summary

CBRE Group, Inc. is seeking a Facilities Manager to lead a team overseeing building operations and maintenance for a portfolio of small to medium sites. The role focuses on managing projects across North America while supporting operations, capital planning, and client initiatives.

You will supervise staff and vendors, manage project timelines and budgets, and drive workplace transformations and sustainability efforts. Strong PM and leadership skills are essential in this dynamic role.

Qualifications

• Bachelor's degree with 3–5 years in facilities management or related field.
• Project management certification (PMP, CAPM, PRINCE2, or equivalent) preferred.
• Experience in staffing, training, coaching, performance measurement, and retention is preferred.
• Strong organizational skills and numerical/financial acumen.

Responsibilities

• Provide formal supervision to staff and oversight of vendors, contractors, consultants and project service providers, including performance coaching.
• Schedule and manage team activities, set schedules and deadlines, and cross-train staff.
• Coordinate and manage facility repairs and maintenance with technicians, vendors, and contractors.
• Lead facility-related projects across North America including renovations, upgrades, site launches/closures, and sustainability initiatives.
• Develop project scopes, schedules, budgets, risk registers, communication plans, and implementation strategies.
• Maintain client relationships and manage capital projects and budgets.

Skills

Leadership

Team supervision

Vendor management

Project management

Budgeting

Education

Bachelor's degree

Tools

PM Certification

Job description

About the Role:

As a CBRE Facilities Manager, you will manage a team responsible for providing overseeing building operations and maintenance for a facility, campus, or portfolio of small to medium sized buildings. This role will focus on managing projects and coordinating facility-related projects across a portfolio of sites throughout North America while supporting building operations, maintenance, capital planning, and client initiatives. This role is responsible for leading cross-functional project execution, overseeing facility improvements, coordinating stakeholders, managing project budgets and schedules, and ensuring successful delivery of workplace, infrastructure, and operational projects

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Provide formal supervision to employees and oversight of vendors, contractors, consultants and project service providers. Monitor the training and development of staff. Conduct performance evaluations and coaching. Oversee the recruiting and hiring of new employees.
• Schedule and manage the team's daily activities. Establish work schedules, assign tasks, and cross-train staff. Set and track staff, vendor, contractor and project deadlines. Mentor and coach as needed.
• Coordinate and manage facility repairs and maintenance by working with technicians, vendors, and contractors.
• Lead and manage facility-related projects across North America including renovations, infrastructure upgrades, equipment replacements, site launches, site closures, consolidations, workplace transformations, sustainability initiatives, and operational improvement projects.
• Develop project scopes, schedules, budgets, risk registers, communication plans, and implementation strategies to ensure successful project delivery.
• Maintain positive client relationships and conduct meetings on unresolved facility issues.
• Prepare and manage capital projects, operating budgets, and variance reports.
• Perform facility inspections quality assurance following local, state, and federal regulations. Suggest operational efficiencies, repairs, and upgrade opportunities.
• Manage environmental health and safety procedures for facilities.
• Oversee vendor relationships and invoicing procedures. Review price quotes for the procurement of parts, services, and labor for projects.
• Conduct process and procedure training on maintenance, repairs, and safety best practices.
• Lead by example and model behaviors that are consistent with CBRE RISE values. Influence parties of shared interests to reach an agreement.
• Apply knowledge of own discipline and how own discipline integrates with others to achieve team and departmental objectives.
• Identify, troubleshoot, and resolve day-to-day and moderately complex issues which may or may not be evident in existing systems and processes.

What You’ll Need:

• Bachelor's Degree preferred with 3-5 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered. Valid driver's license required. Facility Management certification preferred.
• Project Management certification (PMP, CAPM, PRINCE2, or equivalent) preferred.
• Experience in the areas of staffing, selection, training, development, coaching, mentoring, measuring, appraising, and rewarding performance and retention preferred.
• Ability to guide the exchange of sensitive, complicated, and difficult information, convey performance expectations and handle problems.
• Leadership skills to motivate team impact on quality, efficiency, and effectiveness of the job discipline and department.
• Extensive organizational skills with a strong inquisitive mindset.
• Advanced math skills. Ability to calculate difficult figures such as percentages, fractions, and other financial-related calculations.

Why CBRE?

When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

AI Use Disclosure

We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.