Facilities Manager (Fuel and Lubes)

Pilot Thomas Logistics; Odessa (TX); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health benefits

401k plan

Job summary

Pilot Thomas Logistics in Odessa, Texas is seeking a Facilities Manager to oversee daily terminal and facility operations, ensuring safe, efficient, and compliant handling, storage, and distribution of petroleum products.

You will supervise facilities staff, coordinate with dispatch and safety teams, manage maintenance and capital projects, and uphold PTL's safety culture while driving continuous improvement.

Qualifications

• Bachelor-level or equivalent experience in facilities/logistics preferred.
• Experience managing industrial facilities or warehouses.
• Knowledge of fuel handling and safety standards.
• Strong leadership and communication skills.
• Familiarity with DOT, OSHA, EPA requirements.
• Proficiency with MS Office and maintenance systems.

Responsibilities

• Oversee day-to-day warehouse and facilities operations.
• Ensure compliance with PTL procedures and regulations for safety and quality.
• Support inventory management and product transfers.
• Coordinate maintenance, repairs, and capital projects.
• Lead facilities staff and manage schedules and performance.
• Develop vendor relationships and manage maintenance contracts.

Skills

Leadership skills

Communication skills

Problem-solving

Organization

Time management

Safety commitment

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Microsoft Office Suite

Logistics/maintenance management systems

Job description

Facilities Manager supports daily terminal and facility operations to ensure safe, efficient, and compliant handling, storage, and distribution of petroleum and related products. This role works closely with the Regional Facilities Manager to oversee personnel, maintenance, logistics coordination, and regulatory compliance. The position plays a key part in ensuring operational excellence and adherence to PTL's safety and service standards.

• Benefits: Medical, Dental, Vision, and Life Insurance offered the first of the month after 60 days of employment. 401k available after 30 days.
• Schedule/Hours: Primarily M-F normal working hours but need to be available outside normal working hours as business requires.

Key Responsibilities

Facilities Support

• Assist in managing day-to-day warehouse/facilities operations, including product handling, loading, and unloading products.
• Ensure compliance with PTL operational procedures and industry regulations for product quality and safety.
• Support inventory management, product transfers, and reconciliation processes.
• Monitor and maintain bulk plant, storage tanks, and loading racks to ensure proper operation and maintenance schedules.
• Coordinate with dispatch, transportation, and safety teams to ensure timely and accurate product deliveries.
• Manage facility repair and maintenance, prepare budget reports, coordinate contractors, and direct site activities.
• Manage facilities staff, communicating work schedules, driving performance objectives, and providing professional development.
• Assist in managing vendor relationships and maintenance contracts.
• Participate in capital improvement projects and equipment upgrades.
• Support facility maintenance programs to ensure optimal equipment performance and facility cleanliness.

Safety & Compliance

• Promote and uphold PTL's "Safety First" culture across all operations.
• Assist with safety meetings, inspections, and compliance audits (DOT, OSHA, EPA, and local regulations).
• Support incident investigations, root-cause analyses, and corrective action implementation.
• Maintain records and documentation required for environmental and safety compliance.
• Provide daily direction to warehouse staff and ensure proper training and adherence to safety protocols.
• Encourage a positive, collaborative work environment focused on accountability and service.
• Customer Service & Communication
• Collaborate with internal teams to ensure consistent and high-quality customer service.
• Communicate effectively with drivers, dispatchers, and other departments to resolve operational issues promptly.
• Provide updates to management on operational performance, challenges, and improvement opportunities.

Experience

• Must have 3-5 years' experience in facilities management.
• Knowledge of fuel handling, storage, and transportation safety standards.
• Supervisory or lead experience in an industrial or logistics setting a plus.
• Strong leadership and communication skills.
• Working knowledge of DOT, OSHA, and EPA compliance requirements.
• Proficiency in Microsoft Office Suite and logistics/maintenance management systems.
• Strong problem-solving, organization, and time-management abilities.
• Commitment to safety, teamwork, and continuous improvement.

Education

High school diploma or equivalent required; associate or bachelor's degree preferred.