Facilities Manager, Distribution Center

SEPHORA; Las Vegas (NV); On-site; USD 90,000 - 120,000; Full time

Job summary

SEPHORA Distribution Center seeks a Maintenance/Facilities Manager to lead a team of 15-20 technicians and sanitation staff, ensuring a safe, reliable building and equipment. You will drive end-to-end preventive maintenance programs, manage budgets, and coordinate with vendors to sustain operational readiness.

Requires strong leadership, budgeting, HVAC and electrical/mechanical troubleshooting skills, plus experience with CMMS and safety training.

Qualifications

• Associates degree or 3+ years in facilities/maintenance supervision.
• Experience managing a budget preferred.
• Understanding of HVAC systems and maintenance.
• CFM certification or pursuing it is a plus.

Responsibilities

• Direct equipment and facility preventive maintenance, cleaning and repair activities.
• Manage preventive and predictive maintenance for MHE, conveyors and HVAC systems.
• Oversee safety compliance and OSHA/state regulations in maintenance activities.
• Coordinate with vendors/contractors for installation, training and acceptance of equipment.

Skills

Team leadership

Budget management

Troubleshooting

HVAC knowledge

Reading schematics

Safety compliance

Communication skills

Maintenance planning

Education

AA degree preferred

CFM certification preferred

Tools

CMMS systems

Microsoft Office

Preventive maintenance software

Job description

The primary function of the Maintenance/Facilities Manager is to manage all aspects of the maintenance activities within the assigned Distribution Center to provide a safe and operationally sound building in terms of equipment, resources and internal structure and external grounds. This position supervises (15-20) Maintenance Technicians and Sanitation personnel in terms of work assignments and performance management. The Maintenance/Facilities Manager works with local service providers, inspectors and property asset managers in caring for the overall functional performance of the building and equipment. This position is responsible for developing, tracking, maintaining, and implementing an end-to-end Facilities Assets Preventative Maintenance program per the established schedule.

Essential Functions of Job:

• Direct the assessment, repair and documentation for equipment and facility preventative maintenance, cleaning and repair activities.
• Manage and coordinate Preventive and Predictive Maintenance activities for motorized material handling equipment, conveyor belts and building HVAC systems.
• Anticipate potential facility and equipment problems and develop a plan of action to prevent the problem from affecting the Distribution Center’s operations.
• Manage capital budget activities for facility-wide or departmental equipment upgrade projects as assigned.
• Ensure that parts stock for maintenance department is maintained to promote efficiencies of service.
• Maintain company and required federal OSHA and state-mandated standards pertaining to safety for maintenance/mechanical activities, sanitation and housekeeping.
• Partner with vendors and contractors on the installation, training and acceptance of equipment or construction based on quality workmanship and meeting specified criteria.
• Conduct OSHA and state-mandated training pertaining to maintenance and facility management requirements.
• Provide training and guidance to Maintenance Team to assist in their ongoing skills enhancement and career development.
• Tier 2 knowledge and completion of yearly reporting.
• Ensure that Maintenance Technicians and Sanitation associates meet performance standards and comply with safety policies and regulations.
• Conduct material handling equipment certification training. (Train the Trainer Certified)
• Direct in the set up, tear down and clean up of all company social functions, meetings and events.
• Follow all Company, state and OSHA safety rules, policies and regulations to ensure safe working practices, including proper work attire; report safety violations and potential safety violations to appropriate management personnel.
• Maintain a flexible work schedule and adhere to the requirement of working any designated shift and overtime as requested per business and operational needs.
• Provide high quality internal and external customer service per company standards.
• CMMS system knowledge and experience. Experience creating Preventative Maintenance procedures.

Knowledge, Skills and Abilities:

• Ability to set priorities, plan projects and efficiently schedule Maintenance Team’s work assignments.
• Experience in managing a budget and allocating financial resources appropriately.
• Ability to accomplish multiple tasks against competing deadlines.
• Ability to perform general troubleshooting and maintenance on motorized material handling equipment, conveyors, hydraulic, and/or pneumatic equipment.
• Knowledgeable in standard maintenance practices (i.e. lubrication, adjustments, set-up, calibration, etc.)
• Ability to read schematics and mechanical drawings.
• Knowledge of spare parts inventory practices.
• Successfully role model teamwork and demonstrate a collaborative approach when working with staff, associates and management.
• Demonstrate a value for and participate in professional development and continuous education pertinent to job duties.
• Demonstrate Sephora Values when interacting with others in the workplace.
• Possess strong verbal and written communication/documentation skills.
• Strong working knowledge of Microsoft Office Suite and preventative maintenance software.

Supervisory Responsibilities:

The Facilities Manager has direct supervision over the exempt Facilities Supervisor and provides oversight (15-20) Maintenance Technicians and Sanitation/Janitorial associates. This encompasses assigning daily work tasks, managing work schedules, overseeing performance management, and coordinating training efforts.

Working Conditions:

• Moderate but varying temperature and humidity in office and warehouse environments.
• Work is performed inside and outside the property with exposure to inclement weather.
• Regularly exposed to cold, heat dust, pollen, odors, oil, fumes and noise.

Physical Requirements:

• Must be able to stand, sit, squat, lift and/or walk for duration of scheduled shift.
• Must be able to lift up to 50 lbs.
• Must be comfortable working at heights of up to thirty-two feet when operating scissor lift and other warehouse lift equipment.
• Must have manual dexterity to safely and competently use power tools and other mechanical equipment.

Minimum Qualifications:

• Associates of Arts (A.A.) degree preferred or 3 or more years of experience in facilities and maintenance supervision / management preferably in a Distribution Center of warehousing environment.
• Experience managing a budget preferred.
• Automated Process Control or Material Handling Equipment maintenance experience.
• Understanding of and experience with HVAC systems.
• Previous experience using, training and enforcing Lock-out/Tag-out process, fall protection, and other required OSHA and state required safety regulations.
• Welding and/or fabrication experience.
• Extensive mechanical and electrical knowledge and troubleshooting skills. CFM certification or pursuing CFM certification a plus.
• Formal electrical/electronic, technician or mechanical millwright training, and/or welding experience are a plus.