Facilities Manager - Clinic Operations

Lensa; Chicago (IL); On-site; Full time

Job summary

A leading healthcare facility in Chicago is seeking a Facilities Manager to oversee day-to-day operations, manage vendor contracts, and ensure compliance with safety regulations. The ideal candidate will have at least 3 years of experience in facilities management, excellent communication skills, and a proactive approach to problem-solving. This full-time role offers competitive pay and an opportunity to contribute to the efficiency of the facility's operations.

Qualifications

• At least 3 years of experience in facilities management.
• Experience in vendor contract management is necessary.
• Strong written and oral communication skills required.

Responsibilities

• Manage the contracted services for facilities.
• Handle the Computerized Maintenance Management System (CMMS).
• Support the Director, Facilities Management in daily operations.

Skills

Customer Service

Problem Solving

Communication

Data Analysis

Education

High school graduation or equivalent

College degree

Tools

CMMS

MS Word

MS Excel

Job description

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Lensa is the leading career site for job seekers at every stage of their career. Our client, Rush University, is seeking professionals in Chicago, IL. Apply via Lensa today!

Job Description

Location: Chicago, Illinois

Business Unit: Rush Medical Center

Hospital: Rush University Medical Center

Department: Med Ctr Engin-Management

Work Type: Full Time (Total FTE between 0.9 and 1.0)

Shift: Shift 1

Work Schedule: 8 Hr (7:00:00 AM - 3:00:00 PM)

Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).

Pay Range: $45.59 - $74.19 per hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.

The Facilities Manager will be primarily stationed at the Rush University Medical Center campus and is expected to visit affiliated clinics as needed to support operations. This role oversees a small, offsite-focused maintenance crew, manages utilities, and ensures ongoing compliance with the support of the system Compliance Team. The ideal candidate will bring multi-site management experience, demonstrate a proactive, service-focused approach to facilities leadership, and be a self-starter capable of managing unique challenges independently and effectively.

Summary

The Facilities Manager supports the Director, Facilities Management in the administration of the program to manage the day-to-day facility operations and maintenance of the buildings and the various mechanical, electrical, plumbing and utility systems which support it. The Facilities Manager will also support management and administration of related facilities services, including but not limited to parking & transportation and clinical engineering. The Facilities Manager will directly oversee contracted operations in the assigned service areas; ensuring that contracted vendors deliver on contract requirement and provide for a great patient and staff experience. This position will be responsible for annual budgets and monthly variance comments as it relates to these service lines and ensuring that these services meet or exceed expectations in their service delivery. Coordinates minor construction and renovation programs. Must possess positive customer service skills and problem-solving ability.

Other Information

Required Job Qualifications:

• At least 3 years of experience in facilities management, construction trades or related field
• High school graduation or equivalent
• Experience in vendor contract management
• Experience managing and maintaining a CMMS.
• Must be proficient in MS Word and MS Excel .
• Must demonstrate excellent written and oral communication skills.
• Ability to analyze problems and adopt an effective course of action
• Demonstrated experience dealing with customer service issues.
  
  

Preferred Job Qualifications

• 5 to 7 years of experience in facilities management, construction trades or related field.
• Experience working in healthcare facilities management or related field.
• Management experience.
• College degree
  
  

Physical Demands

While performing the duties of this job, the associate is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee is occasionally required to walk, sit, climb or balance, and talk or hear. The employee must frequently lift and/or move up to 50 pounds.

Competencies

Disclaimer: The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements.

Responsibilities

• Manages the contracted services for facilities; these may include system service agreements such as building automation, pneumatic tube system, overhead paging system, infant abduction security, door access controls, parking & transportation and clinical engineering.
• Manages the Computerized Maintenance Management System (CMMS) and implements various measures to control and clean data, making improvements to extract and report key performance indicators for key leader understanding.
• Manages the facilities related permit program ensuring that internal & external permit activities are completed timely, and permits & fees are paid on time.
• Manages the hospital “Facility Information System” to ensure timely accessibility and updates to information such as floor plans, warranties, permit inventories, capital plans, regulatory documentation and other critical facility management information.
• Supports the Director, Facilities Management in managing the maintenance and operations contracted service.
• Acts as liaison with Hospital and Academic Departments for campus wide issues.
• Supports the organization, audit and administration of all required records for TJC, IDPH, OSHA and other Authorities Having Jurisdiction.
• Performs regular rounding and inspection of all facilities and on-going projects to ensure safety, compliance and quality.
• In close support of the Department Director, implements preventive and predictive maintenance strategies and practices
• Provides regular financial and operations reports to demonstrate fiscal and quality accountability.
• Responsible for outside vendor contract negotiation and review of miscellaneous facilities related service contracts
• Reviews monthly financial statements, prepares budgets, and responds to monthly budget variances related facilities management.
• Responds to facilities emergencies at all hours with poise and problem-solving nature – working quickly to solve problems.
• Acts as liaison to Safety, Security, EVS and Food & Nutrition Services.
• Acts as liaison to Finance Department. Prepares check request, purchase orders and other documents as needed to execute on service contracts for facilities.
• Other duties as assigned
  
  

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Position Facilities Manager - Clinic Operations

Location US:IL:Chicago

Req ID 17657

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management and Manufacturing

• Industries

  IT Services and IT Consulting

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