Facilities Manager

YMCA of Greater San Francisco; San Francisco (CA); On-site; USD 75,000 - 85,000; Full time

Job summary

YMCA of Greater San Francisco is seeking a Facilities Manager to oversee Building Life Safety Systems, infrastructure, and preventive maintenance at assigned sites in San Francisco. The role reports to the District Facilities Director and includes managing maintenance staff and coordinating with contractors.

This on-site role requires strong organizational and safety compliance skills, budget oversight, and the ability to respond to emergencies after hours.

Responsibilities

• Facility Operations: Maintain buildings in compliance with safety regulations including CAL-OSHA standards.
• Budget & Resource Management: Manage branch facility budgets and vendor payments tracking.
• Staff Supervision: Supervise facilities staff (FT, PT, contractors) and coordinate independent contractors.
• Project Management: Manage bids, planning, budgeting, execution, and reporting for small projects.
• Work Environment: Primarily on-site; exposure to varying conditions; interaction with staff, contractors and vendors.

Job description

Position Summary

Under the direct supervision of the District Facilities Director, the Facilities Manager is responsible for managing specific site staff teams and overseeing Building Life Safety Systems, Facilities Infrastructure, Preventive Maintenance, and Project Management of projects up to $100K at assigned locations. Working collaboratively with the Facilities Leadership Team, the Facilities Manager will provide guidance and direction to ensure safe, clean, and well-maintained buildings and grounds. Position is Monday through Friday; may need to respond to emergencies outside of normal working hours.

Job Responsibilities

Facility Operations

• Maintain assigned building sites in compliance with all building and safety regulations, including CAL-OSHA standards.
• Monitor safety and cleanliness of facilities; conduct janitorial vendor audits.
• Manage and schedule preventive maintenance activities (daily, weekly, monthly, quarterly, annually).
• Assign and prioritize CMMS work orders and maintenance tasks.
• Respond to facility emergencies as needed.
• Maintain procurement needs for janitorial and facility supplies.

Budget & Resource Management

• Manage assigned branch facility budgets.
• Oversee vendor payments and ensure accurate tracking.

Staff Supervision

• Supervise facilities staff (full-time, part-time, and contracted).
• Coordinate and supervise independent contractors.

Project Management

• Manage solicitation of bids or proposals for small projects; perform bid leveling and vendor recommendations.
• Assist with contracting and value-engineering efforts.
• Communicate with consultants, contractors, and stakeholders; track meeting notes and follow up on action items.
• Manage projects through planning, budgeting, execution, and reporting.
• Facilitate project meetings as needed.

Work Environment

• Primarily on-site at assigned facilities.
• Exposure to varying temperatures, noise levels, and occasional dust or cleaning chemicals.
• Interaction with staff, contractors, and vendors in office and maintenance settings.

Physical Demands

• Ability to lift up to 50 lbs.
• Frequent standing, walking, bending, and climbing ladders.
• Occasional use of hand and power tools.
• Ability to respond to emergencies outside of normal working hours.

Disclaimers

• Must successfully complete a background screening, including criminal and employment verification. Some positions may also require a credit check.
• All duties and responsibilities are essential job functions subject to reasonable accommodation. The YMCA of Greater San Francisco promotes an equal employment opportunity workplace, which includes reasonable accommodation for otherwise qualified disabled applicants and employees. Please contact your manager if you have any questions about this policy or these job duties.
• This job description may not be all-inclusive, and employees are expected to perform other duties as assigned by management. Job descriptions and duties may be modified by management as needed.
• Job offers are conditional and contingent upon background clearance. Pursuant to the San Francisco Fair Chance Ordinance and CA Fair Chance Act, we will consider qualified applicants with arrest and conviction records for employment.

The YMCA of Greater San Francisco promotes an equal employment opportunity workplace, which includes reasonable accommodation for otherwise qualified disabled applicants and employees.

Pursuant to the San Francisco Fair Chance Ordinance and CA Fair Chance Act, we will consider qualified applicants with arrest and conviction records for employment.

Salary Description

The Facilities Manager position offers a salary range of $75,000 to $85,000 per year based on experience, qualifications, and alignment with salary benchmarks for similar roles.