Facilities Manager

Westminster Theological Seminary; Northern (KY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Westminster Theological Seminary seeks a Facilities Manager to ensure our facilities support ministry needs through hands-on work and coordination with vendors. You will manage room scheduling, maintenance calendars, and safety initiatives across campus.

Work with the Operations Director and ministry teams to complete repairs, procure supplies, and maintain vehicles while upholding high standards of cleanliness and safety for staff, students, and visitors.

Qualifications

• Experience coordinating facilities operations and maintenance tasks.
• Ability to work with vendors, staff and volunteers.
• Strong attention to safety and building codes.

Responsibilities

• Schedule and set-up room usage; monitor events and space needs.
• Maintain calendars for ongoing maintenance and required tasks.
• Coordinate building repairs with the Operations Director and vendors.
• Purchase supplies for projects and upkeep.
• Ensure campus safety; coordinate snow removal and pest control if needed.
• Maintain vehicles; schedule service and inspections.
• Oversee custodial standards and daily cleaning with the cleaning contractor.
• Support campus programs and ministries as needed.
• Provide on-call 24/7 response for emergencies.

Skills

Scheduling

Vendor coordination

Maintenance

Safety compliance

Education

High school diploma

Job description

Our Facilities Manager is tasked with making sure that our facilities support and accommodate our ministry needs. Whether that is accomplished through hands on work or coordination depends on the specific scenario and date.

Areas of responsibility include, but are not limited to:

• Schedule and Set-Up Room Usage: Monitor mastercalendar of events to ensure availability of space. Confirm receipt of needed event information (number and type of tables, seating needs, time of event, contact information and special needs such as white board, a/v, or additional trash cans.) Coordinate or ensure completion.
• Develop and Maintain Departmental Objectives: Create a digital calendar of ongoing and periodic maintenance required and ensure that items are accomplished in a timely manner.
• Facilitate Building and Grounds Repairs/Maintenance: Work with the Operations Director toobtain information about needed repairs. Work with vendors, staff and volunteers if needed to complete repairs and maintain equipment.
• Purchase Supplies: Research and purchase customer consumables, cleaning supplies, maintenance supplies and other items as needed for projects.
• Ensure Campus Safety: Coordinate with vendors to plow, shovel and salt parking lot and walkways in time for next scheduled event. Clear debris and take measures to minimize tripping hazards. Oversee pest control services.
• Maintain Vehicles: Fuel, clean, schedule maintenance, schedule repair work and state safety inspections. Ensuring vehicles are ready and available for use.
• Custodial: Work with Operations Director to ensure cleaning standards are executed daily by cleaning company. Supplement with cleaning as needed.
• Support CCDC: Replace needed supplies, clean-up accidents, purchase supplies, provide maintenance assistance and facilitate room set-up.
• Support Food Pantry: Facilitate daily trash/recyclable removal and floor mopping three times per week. Ensure lock-down of building during pantry hours. Assist with deliveries.
• Assist Church Ministries: Coordinate with ministry leaders and work to ensure successful endeavors.
• Provide On-Call 24/7 Response: Receive calls at all times for any building emergency and respond appropriately.