Facilities Manager

Hamilton Madison House; New York (NY); On-site; USD 70,000 - 72,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

15 vacation days

12 sick days

3 personal days

12 paid agency-wide holidays

Job summary

Hamilton-Madison House is seeking a Facilities Manager to lead day-to-day operations at our New York sites, including the main site and satellite locations. You will supervise facility staff and security, manage health and safety protocols, coordinate vendor relations and projects, and ensure regulatory compliance.

The role requires an Associate degree or equivalent experience, S-95 and F-07 certifications or the ability to obtain them within six months, and at least three years of supervisory

Qualifications

• Requires Associate Degree or equivalent professional experience.
• Certificate of Fitness for Fire Alarm Systems (S-95) or ability to obtain within 6 months.
• Certificate of Fitness for Fire and Emergency Drill Conductor (F-07) or ability to obtain within 6 months.
• Minimum 3 years of custodial/grounds maintenance experience.
• Minimum 3 years of supervisory/leadership experience.
• Experience working with urban, underserved communities, particularly communities of color.

Responsibilities

• Oversee day-to-day facility operations and supervision of facility staff and security.
• Lead health and safety protocols and ensure compliance with Covid-19 guidance.
• Manage facility projects, vendor relations, and satellite sites.
• Coordinate work requests with building maintenance and custodial teams.
• Maintain facility expense records and assist with vendor payments.

Skills

Facility management

Supervisory experience

Regulatory compliance

Budgeting

Vendor management

Cross-functional teamwork

Communication skills

Organizational skills

Emergency response

Cultural competency

Education

Associate degree or equivalent

Job description



If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Facilities Manager

Full Time Maintenance New York, NY, US

3 days ago Requisition ID: 1279

Position Summary

Hamilton-Madison House (HMH) is the leading provider of behavioral health services for New York City’s Asian community and the second largest provider in the country. HMH serves nearly 1,000 community members through a comprehensive program model that understands and incorporates the strengths of individual cultures and addresses the stigma related to mental illness. Services range from psychological services; personalized recovery-oriented services for individuals with mental illness; recovery programming for addiction in six languages and seven dialects; supportive housing for people with mental health issues; and training and internship opportunities for graduate students in social work, mental health counseling, and psychology. Our team of over 30 full-time and 16 part-time staff speak Cantonese, Mandarin, Fujianese, Korean, Japanese, Vietnamese, Toishanese, Taiwanese, Spanish, Khmer, and Cambodian.

Responsibilities

• Oversee all day-to-day facility operations for the division including supervision of full-time facility staff and security personnel
• Lead the division’s health and safety protocols, including compliance with Covid-19 and other relevant public health guidance
• Manage all facility projects, including vendor relations, at the division’s main site and the Queens satellite clinic and supportive housing site
• Coordinate work requests with building maintenance, executing projects, managing coverage schedule and other issues related to custodial activities
• Maintain record of all facility expenses and working closely with the agency’s administrative teams to ensure timely submission of requests for vendor payments
• Perform and assign fire safety drills and completing required actions to ensure all sites are compliant with licensing standards and government regulations
• Conduct physical inventory of custodial equipment and supplies; order and distribute supplies; research new products and meet with vendors as appropriate.
• Coordinate various activities including moving furniture, setting up facilities for special events, and other activities as assigned
• Create and implement department and agency policies, procedures, and workflows designed to improve behavioral health facility operations
• Work collaboratively with program leaders and clinical teams to implement solutions to barriers in care coordination and service delivery
• Maintain knowledge of regulatory and contractual guidelines to ensure program compliance
• Prepare the program for regular auditing from government funders and regulators
• Remain on-call for emergency situations as assigned

Minimum Qualifications

• Associate Degree in relevant field or equivalent professional experience required
• Certificate of Fitness for Supervision of Fire Alarm Systems required (S-95 Certification) or ability to obtain certification within 6 months of employment
• Certificate of Fitness for Fire and Emergency Drill Conductor required (F-07 Certification) or ability to obtain certification within 6 months of employment
• Minimum of three years of progressively responsible custodial and/or grounds maintenance experience
• Minimum three years of supervisory or leadership experience
• Proven ability to work with high-performing, cross functional teams
• Demonstrated experience in urban, underserved communities, particularly communities of color
• Strong organizational and time management skills; ability to maintain efficient administrative and operational systems
• Results-oriented and self-directed, with the ability to prioritize competing demands
• Excellent communication skills, including professional phone demeanor and direct engagement with clients, families, government agencies, and staff
• Cultural proficiency and sensitivity in diverse environments
• Cultural proficiency and sensitivity in diverse environments
• Ability to lift up to 50lbs.
• Flexibility with work hours and emergency response

Compensation

$70,000-$72,000per annum. Commensurate with qualifications and experience

Hours

Monday to Friday, 37.5 hours/week

Benefits

• medical insurance
• dental insurance
• vision insurance
• 15 vacation days
• 12 sick days
• 3 personal days
• 12 paid agency-wide holidays

Hamilton-Madison House is an Equal Opportunity Employer.