Facilities Manager

Kaufman Rossin Co.; Miami (FL); On-site; USD 110,000 - 170,000; Full time

Job summary

Kaufman Rossin is seeking a Facilities Director to lead facilities operations, office services, and the workplace experience across our South Florida offices. This on-site role oversees the Miami headquarters, Fort Lauderdale, Boca Raton, and Palm Beach Gardens, with limited oversight of our New York City location.

You will manage preventive maintenance, vendor relationships, budgeting, and a high-performing facilities team, driving a safe, efficient, and welcoming work environment that reflects

Qualifications

• 7+ years progressive facilities management experience, including at least 3 years in a leadership or director-level role.
• Strong vendor management, contract negotiation, budgeting, and cost-control skills.
• Experience supervising and developing administrative, office services, or facilities support teams.
• Strong project management skills, including experience coordinating office construction or renovation projects.
• Excellent interpersonal and communication skills, with the ability to work effectively across all levels of a professional services firm.
• Strong organization, attention to detail, and the ability to manage multiple priorities in a hands‑on, people‑facing role.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Oversee day-to-day facilities operations across locations and ensure safety, cleanliness, and standards.
• Manage preventive and corrective maintenance (HVAC, plumbing, electrical, etc.).
• Coordinate office build-outs and renovations with contractors and building management.
• Manage facilities-related vendor relationships, service agreements, performance, and onboarding.
• Approve and process vendor invoices, maintain records, and manage purchasing within budget authority.
• Supervise Miami reception, housekeeping, and office services staff; ensure coverage and service quality.
• Coach and develop team members, conduct performance reviews, and foster a service-oriented culture.
• Oversee purchasing and inventory for furniture, office supplies, and consumables across locations.
• Develop and manage the annual facilities budget, track expenditures, and identify cost savings.
• Partner with leadership on long-range space planning and capital projects.

Skills

Facilities leadership

Vendor management

Budgeting & cost control

Project management

Interpersonal communication

Organization & multitasking

Driver's license

Education

Bachelor’s degree in facilities management

CFM or FMP designation

Tools

MS Office

CMMS / facilities software

Work order software

Job description

Why We Stand Out

Seeking a career-defining opportunity where your leadership, strategic vision, and client expertise are recognized and rewarded? Kaufman Rossin might be just the place for you.

As one of the top accounting firms in the country, our foundation is “people first.” In the words of James Kaufman, “we prioritize our people, their development, and their well-being. Our values are translated into action every day.”

Kaufman Rossin is a privately owned, independent public accounting firm, which means we are not beholden to outside investors or private equity influence. This independence allows us to prioritize long-term client relationships, maintain objectivity in our advisory approach, and make strategic decisions that benefit our people and clients, not external stakeholders. Our structure fosters agility, entrepreneurial thinking, and a collaborative culture where leadership is accessible, and innovation is encouraged.

Celebrated as the Best Place to Work in South Florida over a dozen times, Kaufman Rossin has grown to over 700 employees, with offices spanning the tri-county area, including sister entities Kaufman Rossin Wealth and Kaufman Rossin Alternative Investment Services.

Think you have what it takes?

How You’ll Contribute

Kaufman Rossin is seeking a Facilities Director to lead facilities operations, office services, and the workplace experience across our South Florida offices. This newly defined role will bring dedicated, strategic leadership to our physical work environment as the firm continues to grow. You’ll oversee our Miami headquarters and offices in Fort Lauderdale, Boca Raton, and Palm Beach Gardens, with limited oversight of our New York City location.

This is a fully on-site role based at our Miami headquarters, with periodic travel to our other South Florida offices and occasional travel to New York City.

• Oversee day-to-day facilities operations and conduct site visits to maintain consistent safety, cleanliness, and operational standards across locations.
• Manage preventive and corrective maintenance, including HVAC, plumbing, electrical systems, carpet cleaning, furniture repairs, and general building upkeep.
• Coordinate office build-outs and renovation projects, working closely with contractors, architects, and building management.
• Manage facilities-related vendor relationships, negotiate service agreements, evaluate performance, and source and onboard vendors as needed.
• Approve and process vendor invoices, maintain accurate records, and manage purchasing requests and vendor accounts within established budget authority.
• Supervise Miami reception, housekeeping, and office services staff, ensuring appropriate reception coverage and consistent front-of-house service.
• Coach and develop team members, conduct performance reviews, and foster a service-oriented culture aligned with the firm’s people-first values.
• Oversee purchasing and inventory for furniture, groceries, kitchen supplies, office supplies, and other consumables across locations.
• Develop and manage the annual facilities budget, track expenditures, report variances, and identify cost savings without compromising quality or workplace experience.
• Partner with firm leadership on long-range space planning and capital projects.

What Skills You’ll Bring

• 7+ years of progressive facilities management experience, including at least 3 years in a leadership or director-level role.
• Strong vendor management, contract negotiation, budgeting, and cost-control skills.
• Experience supervising and developing administrative, office services, or facilities support teams.
• Strong project management skills, including experience coordinating office construction or renovation projects.
• Excellent interpersonal and communication skills, with the ability to work effectively across all levels of a professional services firm.
• Strong organization, attention to detail, and the ability to manage multiple priorities in a hands‑on, people‑facing role.
• Proficiency in Microsoft Office Suite.
• A valid driver’s license and availability for the required on‑site presence and travel.

How You’ll Stand Out

• Experience managing facilities operations across multiple office locations.
• Bachelor’s degree in facilities management, business administration, or a related field; equivalent work experience will be considered.
• Certified Facility Manager (CFM) or FMP designation.
• Familiarity with facilities management or work order software.
• Bilingual proficiency in English and Spanish.

We embrace authenticity.Kaufman Rossin is an equal opportunity employer. We are committed to creating a culture that reflects the diversity of our firm and clients. We encourage understanding, acceptance, and celebration among all people. That includes lifestyle, education, experience, race, ethnicity, age, religion,physical ability, sexual orientation, and gender identity.Differences make unique varieties.