Facilities Manager

MULTIVAC USA; Kansas City (MO); On-site; USD 70,000 - 90,000; Full time

Job summary

A growing company is seeking a Facilities Manager in Kansas City to oversee maintenance and day-to-day operations of its facilities. This role involves managing budgets, ensuring compliance with regulations, and leading a team to maintain a high standard for customer experience. The ideal candidate has extensive facilities management experience and a background in construction management.

Qualifications

• Minimum of 5 years facilities management experience required.
• Strong knowledge in at least 2 trades such as electrical, plumbing, HVAC.
• Ability to oversee and manage teams effectively.

Responsibilities

• Coordinate and oversee installations, inspections, and repairs of facilities.
• Manage budgets for facilities and capital expenses.
• Ensure regulatory compliance through inspections.

Skills

Facilities Management

Budget Management

Project Management

Communication

Sustainability Initiatives

Education

Associate's degree in construction management or related field

Tools

Microsoft Office

SAP ERP

Job description

Join to apply for the Facilities Manager role at MULTIVAC USA.

**Description**

Summary: The Facilities Manager is responsible for managing day-to-day and yearly updates and changes to the facilities to ensure buildings, surrounding areas, and capital equipment are properly maintained and within budget to keep a high standard for the best customer experience. The candidate should be self-motivated to achieve a highly organized facilities team output.

Time Utilization: Normal business hours are 8:00am to 5:00pm. Schedule needs to be flexible to accommodate internal schedules, on-call emergency situations that require after hours, or weekend support may be required. Travel internationally up to 5% may be required.

Essential Duties and Responsibilities include the following. Other duties may be assigned:

• Coordinate and oversee installations, inspections, repairs, troubleshooting, and daily maintenance of buildings, infrastructure, and facility equipment.
• Facilities Space Planner role, inspecting and adjusting the facility based on usage and appearance, ensuring a balance between the two. Coordinate and manage office moves (space planning, furniture, etc.).
• Ensure routine inspections of the facility to identify maintenance issues such as clogged drains, leaks, faulty electrical switches, etc., and coordinate necessary repairs.
• Oversee inspections required by city or state agencies and ensure regulatory compliance.
• Communicate upcoming projects and café specials through appropriate channels, ensuring all facilities-related information is shared effectively.
• Act as the main contact for Café staff, approve budgets, monitor schedules, and communicate schedule changes organization-wide.
• Implement sustainability initiatives.
• Create budgets for facilities, maintenance, and capital expenses, and track progress until final execution.
• Manage all facilities requests from associates to ensure quick response and resolution.
• Maintain facilities in excellent condition to comply with environmental, health, and safety policies, and ensure a professional appearance.
• Manage execution of all facilities projects and capital improvements, tracking budgets and timelines, reviewing change orders, and ensuring compliance with budgets and schedules. Report progress monthly to management.
• Review building maintenance contracts, monitor service providers, and ensure fulfillment of contract terms.
• Develop preventative maintenance schedules and perform or schedule work including troubleshooting, maintenance, and repairs.
• Coordinate building security services, including visitor management, badge creation, access management, and recommend security improvements when necessary.
• Oversee all maintenance activities, including preventative maintenance, repairs, and down equipment, ensuring timely repairs and proper documentation in SAP for cost tracking.
• Process orders for facilities-related supplies.
• Assist with facility usage for events, maintaining a facilities calendar to ensure readiness for customer and employee events.
• Maintain updated building drawings to reflect latest changes for square footage, mechanical, and electrical locations.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made for individuals with disabilities.

Education/Experience: Associate's degree in construction management or related field and ten years of related experience and/or training; or an equivalent combination of education and experience. Minimum of 5 years facilities management experience required. Experience in facilities space planning is a plus. Strong working knowledge of and hands-on experience in at least 2 trades such as electrical, plumbing, HVAC, carpentry, or machinery maintenance.

Language Ability: Ability to read, analyze, and interpret business periodicals, journals, technical procedures, and regulations. Ability to write reports, correspondence, and manuals. Effective communication skills for small and large audiences.

Math Ability: Ability to perform basic mathematical operations, compute ratios, percentages, and apply basic algebra and geometry concepts.

Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret technical instructions and handle multiple variables.

Computer Skills: Proficiency in Microsoft Office, SAP ERP, and internet research.

Certificates and Licenses: Valid driver’s license and ability to obtain a passport for travel.

Supervisory Responsibilities: Oversee facilities staff, manage budgets, assign tasks, and ensure objectives are met. Responsible for hiring, training, performance appraisal, and discipline. Also oversee third-party service providers.

Work Environment: May include exposure to moving mechanical parts, wet conditions, fumes, and chemicals. Noise levels vary from quiet office to moderate in some areas.

Physical Demands: Regular walking, handling, reaching, climbing, stooping, and lifting. Visual acuity required.

Multivac Behavior Standard: Maintain a respectful and positive work atmosphere.