Facilities Manager

SustainableHR; Bismarck (ND); On-site; USD 78,000 - 131,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Health Savings Account

401(k)

Annual bonus

Paid vacation

Job summary

SustainableHR is seeking a Facilities Manager to lead the strategic oversight of a multi-location facilities portfolio in Bismarck, ND. The role covers maintenance, capital projects, security, budgeting, and vendor management to ensure efficient operations and an outstanding employee and customer experience.

The position emphasizes long-term facilities planning, cost control, and coordination across locations, with a salary range of $78,000–$131,000 and comprehensive benefits.

Qualifications

• Experience managing operating and capital budgets and vendor contracts.
• Strong organizational and analytical skills for expenses, invoices, and project budgets.
• Experience with procurement, contract administration, and accounts payable coordination.
• Proficiency with Microsoft Excel and related facilities/project management tools.

Responsibilities

• Develop and manage the annual facilities budget and capital projects.
• Monitor expenditures and ensure projects stay within approvals.
• Evaluate bids and service agreements for value and compliance.
• Identify cost-saving opportunities across facilities operations.
• Review and track facility invoices and coordinate with finance.
• Maintain asset inventory and life-cycle replacement plans.
• Coordinate branch construction and multi-location property administration.

Skills

Budgeting

Vendor management

Facilities management

Project management

Accounts payable coordination

Procurement

MS Excel

Cost saving analysis

Tools

MS Excel

Facilities management systems

Job description

Facilities Manager

We are recruiting for a Facilities Manager to lead the strategic oversight of a multi-location facilities portfolio. This position is responsible for facility maintenance, capital projects, physical security, vendor management, budgeting, invoice administration, and long-term facilities planning. The ideal candidate will ensure all locations operate efficiently while supporting an outstanding employee and customer experience.

Location: Bismarck, ND
Salary: $78,000-$131,000

Responsibilities

Financial & Budget Management

• Develop and manage the annual facilities budget, including maintenance, repairs, capital improvements, equipment, vehicles, utilities, and occupancy-related expenses.
• Monitor facility expenditures and ensure projects remain within approved budgets.
• Evaluate bids, proposals, and service agreements to maximize value while maintaining quality and compliance.
• Identify cost-saving opportunities related to facilities operations, energy usage, vendor contracts, and capital planning.

Invoice Processing & Expense Tracking

• Review, code, approve, and track facility-related invoices to ensure timely payment.
• Maintain records of expenditures, contracts, warranties, service agreements, and maintenance schedules.
• Partner with the finance team on budgeting, accruals, expense allocation, and reporting.
• Prepare reports on facilities spending, project status, vendor performance, and budget variances.

Asset & Facilities Management

• Maintain an inventory of facility assets, furnishings, equipment, vehicles, security systems, and building systems.
• Track life-cycle replacement schedules and develop long-term capital improvement plans.
• Oversee preventive maintenance programs and ensure compliance with safety and regulatory requirements.
• Coordinate branch construction and renovation projects with leadership.
• Manage lease and property administration across multiple locations.

Strategic Planning

• Develop and maintain a multi-year facilities maintenance and capital improvement plan.
• Recommend facility investments that support organizational growth, operational efficiency, employee productivity, and the overall customer experience.

Qualifications

• Experience managing operating and capital budgets, vendor contracts, and facilities-related financial reporting.
• Strong organizational and analytical skills with the ability to manage expenses, invoices, and project budgets.
• Experience with procurement, contract administration, and accounts payable coordination.
• Proficiency with Microsoft Excel and facilities management, project management, or work-order tracking systems.
• Experience supporting banking, financial services, or other multi-location commercial facilities is preferred.

Benefits

• Competitive salary ranging from $78,000 to $131,000
• Comprehensive medical, dental, vision, and life insurance
• Health Savings Account (HSA)
• 401(k) with employer contributions
• Annual incentive opportunities
• Paid vacation and holidays

If you're an experienced facilities professional with a strong background in budgeting, vendor management, capital projects, and multi-site operations, we'd love to connect with you.