FACILITIES MANAGEMENT LEAD - 41000468

State-of-Florida; Tallahassee (FL); On-site; USD 47,000 - 63,000; Full time

Job summary

The Office of the Attorney General in Tallahassee is seeking a Facilities Management Lead to oversee leasing, facilities, safety, and telecommunications operations. You will train staff, coordinate with DMS and building management, and serve as the primary contact in the supervisor’s absence.

Responsibilities include lead leasing liaison, managing facility projects, ensuring compliance, and maintaining accurate records. A background in government services and FCCM certification is preferred.

Qualifications

• Four years of professional experience in general services and facilities management.
• An AA in any degree area may substitute for two of the four years of required work experience.
• An BA in any degree area may substitute for the four years of required work experience.

Responsibilities

• LEASING - lead leasing liaison for the agency, drafting and reviewing documents, analyzing real estate needs, and coordinating with brokers and managers.
• FACILITIES MANAGEMENT - lead for facility management services, update floor plans, manage service requests, and coordinate with DMS for projects.
• SAFETY - train and lead safety team, prepare for meetings and audits, and maintain safety records.
• TELECOMMUNICATIONS - manage telecom inventory, review invoices, troubleshoot devices, and maintain related databases.
• OTHER DUTIES - maintain organized workspace, coordinate vendor services, and support Purchasing activities.
• Performs all other related duties as requested.

Job description

Requisition No:883527

Agency: Office of the Attorney General

Working Title: FACILITIES MANAGEMENT LEAD - 41000468

Our Organization and Mission

The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States.

Pay

$55,000.00 Annually

Position Summary

This position is responsible for serving as the Lead, assisting in training all aspects of Facilities Management, Leasing, Safety, and Telecommunications for the Office of the Attorney General (OAG). This position reports to the General and Operations Manager, assists with special projects, and serves as the point of contact in the supervisor’s absence.

Qualifications

• Four years of professional experience in general services/support services operations, purchasing, complex procurements, contracts, p-card management, telecommunications, and/or real property/facilities management; Or
• an AA in any degree area may substitute for two of the four years of required work experience. OR
• an BA in any degree area may substitute for the four years of required work experience .

Preference may be given to applicants with State of Florida, General Services experience.

Preference may be given to applicants with electronic file storage experience.

Preference may be given to applicants with a valid Florida Certified Contract Manager (FCCM) certification.

Preference may be given to applicants who can lift 50 lbs. unassisted and possess a valid drivers license.

The Work You Will Do

• Incumbent must work efficiently and effectively to ensure timely and accurate performance of all duties. Incumbent is responsible for knowing and complying with all statutes, rules, policies, and procedures applicable to the duties and responsibilities of the position.
• LEASING - This position serves as lead leasing liaison for the agency and between the Office of the Attorney General, Department of Management Services, tenant brokers, and property manager, and assists in training leasing liaisons. The duties include, but are not limited to, providing strategic planning recommendations and options to management related to agency’s statewide real estate needs; drafting and reviewing leasing documents and solicitations; compiling agency leasing reports; providing detailed analysis of current and future office space needs; maintaining leasing databases for tracking and reporting purposes; performing field office site visits, if necessary, and reviewing, and approving private and state lease invoices for accuracy and payment.
• FACILITIES MANAGEMENT – This position serves as the lead for facility management services and manages agency tenant improvement activities for leased office space. The duties include, but are not limited to, drafting and updating floor plans for all offices statewide; independently managing facilities-related service requests for all offices; prioritizing and resolving issues in a timely manner minimizing operational disruptions. This position ensures building signage remains accurate, compliant, and up to date; evaluating signage needs and coordinating updates as necessary; providing consultative support to field office managers regarding signage standards, requirements, and placement; This position serves as the primary point of contact with Department of Management Services (DMS) for background checks, facilities projects, and timeline coordination related to the Collins Building; and communicates project status, impacts, and expectations to Collins Building staff and leadership.
• SAFETY - This position trains and leads the team responsible for maintaining record of safety inspection logs, and electronic file storage of safety records. This position is responsible for assisting the Alternate Safety Coordinator, preparing for meetings, leading Floor Warden meetings, preparing for audits ensuring safety compliance, and other related tasks as needed.
• TELECOMMUNICATIONS – This position serves as the lead for all aspects of the agency’s telecommunications program. The duties of this position include but are not limited to managing and monitoring the agency’s telecommunication inventory, reviewing and approving telecommunication invoices for accuracy and payment, troubleshooting telecommunication devices and services, maintaining the agency’s Phone Desk and Telephone Billing Database; reserving agency conference rooms, and managing the electronic file storage of telecommunication records.
• OTHER DUTIES –
  This position is responsible for maintaining a clean and organized workspace, coordinating services with vendors for services and goods, and assisting in aspects of Purchasing, as needed. Incumbent is responsible for following all unit work and communication processes and performs other duties relating to the responsibilities of the Bureau of General Services. Customer service and teamwork are essential functions of this position.
• Performs all other related duties as requested.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com ).

CRIMINAL BACKGROUND CHECKS/ DRUG FREE WORKPLACE

All OAG positions are "sensitive or special trust" and require favorable results on a background investigation including fingerprinting, pursuant to s. 110.1127(2)(a), F.S. The State of Florida supports a Drug-Free Workplace, all employees are subject to reasonable suspicion or other drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act. We hire only U.S. citizens and those lawfully authorized to work in the U.S.

E-VERIFY STATEMENT

The Office of the Attorney General participates in the U.S. government’s employment eligibility verification program (E-Verify).E-Verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the employment eligibility verification form (i-9).

PERSONS WITH DISABILITY/ADA STATEMENT

The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at 877-562-7287. If you need accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide accommodation.

REMINDERS

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: https://www.sss.gov. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.If you return to FRS employment before satisfying the requiredwaiting period, your retirement may be voided, and you may haveto repay all benefits you have received, including any DeferredRetirement Option Program (DROP) payout.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE

Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location

TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32317 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32307 TALLAHASSEE, FL, US, 32302

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.