Facilities Management Coordinator (Library)

DeKalb County; Decatur (GA); On-site; USD 54,000 - 87,000; Full time

Job summary

DeKalb County in Decatur, GA is seeking a Facilities Manager to coordinate building maintenance, grounds, and security across multiple facilities. This exempt role oversees staff, schedules work, and ensures compliance with safety standards.

You will manage preventive and corrective maintenance, coordinate with vendors, monitor budgets, and report to management. A Bachelor's in Public/Business Administration or related field and five years of relevant experience are required, plus a valid

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Five years of progressively responsible experience in facility operations.
• Must possess and maintain a valid Georgia driver's license.

Responsibilities

• Supervises, directs, and evaluates assigned staff; develops and oversees work schedules.
• Organizes, prioritizes, and assigns work; ensures resources and monitors progress.
• Inspects buildings and facilities; develops maintenance schedules and safety compliance.
• Oversees security for department facilities; evacuation and safety planning.
• Solicits and coordinates third-party services; reviews bids and coordinates with Purchasing.
• Manages department budget; prepares estimates and maintains documentation.
• Ensures compliance with codes, safety procedures, and regulations.

Skills

Supervisory experience

Staff scheduling

Vendor coordination

Budget monitoring

Safety compliance

Education

Bachelor's degree in Public/Business Administration or related field

5 years progressive experience

Job description

Salary Range: $54,209 - $87,277 Salary Grade: 18 FLSA: Exempt

Purpose of Classification:

The purpose of this classification is to coordinate and manage building maintenance, grounds keeping, and security for multiple facilities and locations.

Essential Functions:

The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

Supervises, directs, and evaluates assigned staff; develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.

Organizes, prioritizes, and assigns work; prioritizes and schedules work activities in order to meet objectives; ensures that subordinates have the proper resources needed to complete the assigned work; monitors status of work in progress and inspects completed work; consults with assigned staff to assist with complex/problem situations and provide technical expertise; provides progress and activity reports to management; and assists with the revision of procedure manuals as appropriate.

Inspects and evaluates buildings, systems and facilities; determines maintenance needs and compliance with environmental and safety standards; develops maintenance schedules; manages preventive/corrective maintenance activities; and ensures that facilities meet requirements of all applicable codes, laws, rules and regulations, including Occupational Health and Safety standards.

Supervises various labor/repair functions such as carpentry, electrical, mechanical, plumbing, construction/remodeling work, and routine/preventive maintenance tasks; troubleshoots problem involving department buildings, grounds, facilities and related systems and makes recommendations to resolve problems; monitors requested service or repairs to verify work is in process or completed as required; and coordinates with vendors or other County departments to assure timely repairs and service.

Manages security for all department facilities; develops, coordinates and maintains department's evacuation plans and program, safety plans, and risk and asset management; consults with security personnel and local law enforcement; controls the assignment of master keys; assigns access codes for building security systems; and responds to after-hours security alarms.

Solicits and secures the services of third-party service providers; solicits quotes and bids from vendors for various maintenance items, including building modifications or expansion efforts; reviews quotes, bids, and specifications to determine the qualification of bidders and suppliers of products or services; researches products and equipment; prepares cost estimates for service; writes bid specifications; prepares purchase orders; recommends or selects vendors; and coordinates with the Purchasing Department as necessary.

Manages and supervises miscellaneous functions as assigned, such as courier services, vehicle maintenance, and insurance coverage.

Makes recommendations regarding department budget; monitors expenditures against approved budget; prepares estimates for all maintenance projects; and maintains related documentation.

Ensures compliance with all applicable codes, laws, rules, regulations, standards, policies and procedures; ensures adherence to established safety procedures; monitors work environment and use of safety equipment to ensure safety of employees and other individuals; and initiates any actions necessary to correct deviations or violations.

Minimum Qualifications:

Bachelor's degree in Public/Business Administration, a field related to assigned operation, or equivalent technical experience and certification; five years of progressively responsible experience in area of assignment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Specific License or Certification Required: Must possess and maintain a valid Georgia driver's license.