Facilities Maintenance Superintendent

Panama City, City of (FL); Panama City (FL); On-site; USD 55,000 - 85,000; Full time

Job summary

The City of Panama City is seeking a Superintendent of Facility Maintenance & Projects to lead maintenance, repair, construction, and improvement of City-owned buildings, grounds and infrastructure. You will supervise a team, oversee the Signs & Marking Shop, manage schedules, and develop SOPs while ensuring safety and code compliance.

This emergency essential position requires readiness to perform duties during storms or other severe events and to coordinate preventative maintenance and capital

Qualifications

• High school diploma or equivalent required; an associate degree is preferred.
• Five years of experience in construction or facility maintenance with supervisory responsibilities.
• Valid driver’s license in good standing.
• Knowledge of building systems (HVAC, electrical, plumbing, structural) and safety codes.
• Ability to read blueprints and interpret technical specifications.

Responsibilities

• Supervises and coordinates daily operations and long-term planning for facility maintenance.
• Manages traffic signs, pavement markings, and related equipment in the Signs & Marking Shop.
• Oversees maintenance schedules for HVAC, electrical, plumbing, and structures across City facilities.
• Develops and maintains SOPs for maintenance and repair processes.
• Inspects facilities for safety, efficiency, and code compliance.
• Coordinates renovations and capital projects with contractors and City departments.
• Maintains maintenance inventory and procurement of supplies.
• Responds to emergency maintenance and coordinates corrective actions.
• Ensures OSHA and safety standards compliance and cost-effective operations.

Skills

Leadership

HVAC knowledge

Electrical knowledge

Plumbing knowledge

Project planning

Budget management

Reading blueprints

Microsoft Office

Communication

Problem solving

Team mentoring

Organizational skills

Interpersonal skills

Learning new software

Emergency operations

Safety knowledge (OSHA)

Education

High school diploma or equivalent

Associate’s degree in Facility Maintenance/Engineering or related field (preferred)

Tools

MS Office

Job description

Under the general guidance and leadership of the Logistics Director, the Superintendent of Facility Maintenance & Projects is responsible for planning, managing, and coordinating the maintenance, repair, construction and improvement of City-owned buildings, grounds, special projects and infrastructure. This role involves overseeing a team of maintenance staff with an emphasis in carpentry, HVAC, electrical, plumbing, lift stations, treatment plants, construction, lighting (both interior and exterior) and contractors, ensuring compliance with safety and building codes, and implementing preventive maintenance programs. Work requires a high degree of initiative, professionalism, independent judgment, and leadership. Strict adherence to Federal, State, County, and City policies, safety standards, and operational regulations is expected.

This position is designated as an emergency essential position that requires performance of emergency duties and actions to prepare, repair and recover the City before, during and after any adverse storm events (hurricane, tornado, tropical storm, winter storm, severe thunderstorm, flash flooding etc.) or other conditions (natural or manmade).

ESSENTIAL DUTIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.

• Supervises, leads and coordinates daily operations and long-term planning for facility maintenance functions.
• Manages the operations of the Signs & Marking Shop, including installation, maintenance and inventory of traffic signs, pavement markings and related equipment.
• Manages maintenance schedules for HVAC systems, electrical, plumbing and structural components across City facilities.
• Develops and maintains Standard Operating Procedures (SOPs) for maintenance and repair processes.
• Conducts regular inspections of facilities to ensure operational efficiency, safety and code compliance.
• Develops and implements preventative maintenance programs and records management.
• Coordinates renovation and capital improvement projects in collaboration with contractors and City departments.
• Manages maintenance inventory and orders supplies and equipment as needed.
• Responds to emergency maintenance situations and coordinated necessary corrective actions.
• Ensures compliance with OSHA regulations and other safety best practices and codes.
• Prepares and monitors budget and ensures cost-effective operations.
• Provides leadership in the absence of the Logistics Director and represents the department in interdepartmental meetings.
• Performs other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES

• Extensive knowledge of building systems and infrastructure, including HVAC, electrical, plumbing and structural, along with maintenance best practices.
• Knowledge of federal, state and local building codes, environmental regulations, ADA requirements, OSHA standards and workplace safety protocols.
• Thorough understanding of facilities planning and preventative maintenance.
• Strong leadership and supervisory skills, with the ability to manage cross-functional maintenance teams, vendors and contractors while fostering a positive and productive work environment.
• Knowledge of Logistics operations, including oversight of Signs & Markings Shop, traffic signage installation, pavement marking standards and related safety procedures.
• Ability to read and interpret blueprints, schematics and technical specifications, and apply that knowledge to maintenance and construction projects.
• Budget development and financial management skills, including cost estimation, procurement, inventory control and expense tracking.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills, both oral and written.
• Develop and maintain effective, team focused and cooperative working relationships with City team members, elected officials, various agencies and the general public.
• Ability to learn third party software in an independent manner.
• Ability to analyze and solve complex problems independently, apply critical thinking and make sound decisions in high-pressure of emergency situations.
• Skilled in developing and implementing operational policies and standard operating procedures, with attention to detail and commitment to continuous improvement.
• Ability to train, evaluate and mentor team members, conduct performance evaluations and promote professional development within the department.
• Exceptional organizational and multitasking skills, with the ability to balance long-term strategic planning with immediate operational needs.
• Strong interpersonal skills and a customer service mindset, ensuring timely and responsive support.

• High school diploma or possession of an acceptable equivalency diploma
• Associate’sdegree in Facility Maintenance, Building Construction, Engineering or related field preferred.
• Five (5) years of experience in construction or facility maintenance, including supervisory responsibilities.
• Valid Driver’s License

A comparable amount of training or experience may be substituted for the minimum qualifications.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Summary

• Occasionally - Lift/Carry: 25+-lbs., Push/Pull: 25+ lbs., Squat/Kneel, Climb, Crawl, Reach above Shoulder and Reach Outward, Traverse Uneven Terrain, Work at Heights
• Frequently - Lift/Carry: 25 lbs. or less, Push/Pull:: 25lbs. or less. Bend, Twist/Turn, Stand, Walk, Drive
• Constantly: Hand/Fine Motor Skills, Sit, Type/Keyboard

These are intended only as illustrations of various types of work performed. The omission of specific duties does not exclude them from the position.

The City of Panama City is an Equal Opportunity Affintive/ Action Employer.