FACILITIES MAINTENANCE MANAGER - 0425

City of Greenville; Greenville (SC); On-site; USD 50,000 - 80,000; Full time

Job summary

The City of Greenville seeks a Facilities Maintenance Manager to oversee operations, manage vendor contracts, and ensure safety compliance within the Facilities Maintenance division. This role entails developing maintenance schedules, managing personnel, and controlling the division budget, aiming to maintain city facilities efficiently. Applicants should have significant experience in building management and a relevant associate degree, with strong leadership and technical skills.

Qualifications

• Over six years of progressively responsible experience in building maintenance.
• At least four years of supervisory experience required.
• FEMA certifications within one year of hire.

Responsibilities

• Manage overall operations of the Facilities Maintenance division.
• Administer maintenance contracts with external vendors.
• Plans and directs repairs and renovations for City facilities.

Skills

Management

Technical knowledge of building systems

Contract administration

Safety compliance training

Communication

Education

Associate degree in engineering management or construction management

Job description

Job Summary

Under limited direction and in compliance with technical, administrative, regulatory, or professional standards and guidelines, manages the overall operations of the Facilities Maintenance division. Establishes and implements proactive maintenance schedules and procedures for City facilities. Administers maintenance contracts with external vendors providing facilities services (e.g., janitorial services, etc.). Plans and directs repairs, installations, renovations, modifications and maintenance projects for all City-owned facilities and systems. Assists with hiring subordinates and works closely with the Facilities Superintendent daily. Manages electrical, HVAC, plumbing and carpentry trades to include providing on-the-job training and development opportunities. Plans and monitors the division budget, including approving division expenditures.

Essential Functions

Essential Functions

% of Time

• Manage Facilities Maintenance Operations and Public Works Construction Projects: Observe condition of facilities, identify maintenance needs, determine priority for repairs and maintenance work to be performed on City- owned buildings and facilities to include electrical wiring and re-wiring, HVAC repair and troubleshooting, carpentry work (roofs, windows and doors), painting, feature fountain maintenance and repair, plumbing, and fixture repairs and installations. Receive all work requests, develop scope of work and specifications, provide work instructions, assign tasks to be performed, analyze repair procedures, and replacement costs. Develop standard operations procedures for the division. Manage and direct Public Works construction projects from design through construction. Develop requests for proposals and bids as well as coordinate contractor selection. Oversee construction progress and act as the department and/or City liaison during the construction process.

35%

• Administer External Vendor Contracts: Administer contracts with external vendors, providing facilities management-related services to the City. Responsible for collaboration, coordination, and development of requests for proposal and selection of vendors. Interpret, and implement financial aspects of contractual agreements. Monitor and track contracts to ensure that all services provided are consistent with terms of contract. Coordinate effective resolution of vendor issues.

25%

• Manage Division Personnel: Manage division personnel including setting performance expectations and standards and prioritizing and assigning work. Write and conduct performance evaluations. Ensure staff development and training. Ensure staff compliance with departmental and City policies and procedures. Coach, mentor, and counsel employees, and as appropriate, provide discipline consistent with Human Resources policies. Maintain a safe work environment and report any workplace accidents in a timely manner. In coordination with Human Resources, review and update job descriptions and participate in the hiring and selection of staff for open positions.

20%

• Ensure Safety and Manage Risk: Understand and implement policies, procedures, laws and regulations to ensure a safe working environment. Work with all division employees to ensure that they understand and comply with safety policies and procedures to prevent accidents in the workplace. Conduct monthly safety meetings providing pertinent updates on safety issues and problems, demonstrating use of necessary safety equipment, and obtaining sources for training aids such as videos and booklets. Conduct reviews of all injuries and accidents and implement changes and/or training to enhance safety practices. Ensure that accidents are reported to appropriate authorities within required timeframes and take corrective action regarding accident investigations.

10%

• Manage Division Budget: Develop and manage annual operating budget to effectively utilize fiscal resources. Monitor all expenditures to budget line items including, but not limited to, facilities equipment, materials, and supplies. Implement financial procedures to monitor the division’s budget performance, tracking costs.

10%

Perform other duties as assigned.

Job Requirements

• Associate degree in engineering management or construction management.

• Over six (6) years of progressively responsible experience in building maintenance with at least four (4) years of supervisory experience.

• Each year of required education may be substituted by two (2) years of directly related experience.

• FEMA 100, 200, 552, 700 and 800 within one (1) year of hire.

Preferred Qualifications

• Certified Building Manager or other applicable trade certification highly preferred.

• General Contractor license.

• Experience with public bidding, RFP’s and RFQ’s.

Driver's License Requirements

• Valid South Carolina Class D Driver's License.

Performance Requirements

Knowledge of:

• Commercial building systems (e.g., HVACR, electrical, plumbing, roofing, flooring, windows etc.) and repair methods.

• Basic carpentry and painting methods and techniques.

• General repair and maintenance of outdoor water fountains, statues, and artwork.

• Janitorial services and methods.

• Budgeting principles and practices.

• OSHA requirements and safety training for commercial buildings.

Ability to:

• Develop preventive maintenance procedures and tracking to reduce facility system failures and expenses.

• Maintain and manage inventory to ensure adequate parts/supplies are available in the shop and on vehicles.

• Understand building plans/blueprints and electrical schematics.

• Administer external vendor contracts for services (e.g., janitorial, fountain maintenance, pest control, etc.).

• Provide supervision, leadership, training, and work direction for assigned staff.

• Utilize a variety of communication and interpersonal skills to interact successfully with people at a number of levels inside and/or outside the organization.

• Work cooperatively with others in order to achieve results and develop positive and supportive interdepartmental relationships.

• Estimate materials and supply quantities and costs for projects.

• Read, analyze, and interpret professional and/or technical journals and documents (e.g., installation instructions), contracts and proposals, financial reports, and governmental regulations (e.g., code books).

• Write reports, technical documents, requests for proposals, and various correspondence.

• Operate power tools, forklift, scissor-lift, and bucket truck.

• Drive City vehicles between facilities and worksites.

• Operate general office equipment to include scanner, printer, copier, telephone, and computer with Microsoft Office Suite.

• Utilize specialized software and systems to include work management system to accurately track, predict, and manage facility service work and assets, as well as invoice services.

Working Conditions

Primary Work Location: Office environment, warehouse, shop, vehicle, and outdoors.

Protective Equipment Required: Eye/hearing protection, safety vest, hardhat, gloves, safety shoes, and rubber boots.

Environmental/Health and Safety Factors:

Occasional exposure to unpleasant environmental conditions and/or hazards. Occasional outside work. Daily exposure to extreme temperature, wetness and/or humidity. Weekly exposure to noise and vibration. Monthly exposure to respiratory hazards and physical hazards. Weekly exposure to mechanical hazards. Monthly exposure to chemical hazards, electrical hazards, fire hazards, communicable diseases, and physical danger.

Physical Demands:

Continuously requires vision, hearing, and talking. Frequently requires standing, reaching, handling, walking, lifting, bending, and sitting. Occasionally requires climbing, crouching, fine dexterity, kneeling, foot controls, twisting, crawling, balancing, carrying, and pushing/pulling. Medium strength demands include exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly.

Mental Demands:

Frequently requires time pressures, emergency situations, frequent change of tasks, irregular schedule/overtime, performing multiple tasks simultaneously, working closely with others as part of a team, tedious or exacting work, and a noisy/distracting environment.

Americans with Disabilities Act Compliance

The City of Greenville is an Equal Opportunity Employer. To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. Prospective and current employees should contact Human Resources to request an ADA accommodation.

Disclaimer

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.