Facilities Maintenance Coordinator

Genuine Parts Company; Atlanta (GA); On-site; USD 70,000 - 100,000; Full time

Job summary

Genuine Parts Company is seeking a facilities and real estate professional to support store and distribution center maintenance and capital expenditures. The role involves coordinating repairs with vendors, reviewing lease documents, and interfacing with operations and supply chain to minimize downtime.

The ideal candidate has 3–5 years in commercial/retail real estate or construction, strong communication skills, CMMS experience (FEXA/UpKeep), and proficiency in Microsoft Office.

Qualifications

• Bachelor's degree or equivalent work experience required.
• 3-5 years of commercial/retail real estate and/or construction experience.
• Ability to manage multiple projects and meet deadlines.
• Strong communication, negotiation, and customer service skills.
• Experience with CMMS systems (FEXA, UpKeep) and MS Office.

Responsibilities

• Support facility managers, real estate managers and construction managers.
• Coordinate facility repairs with vendors to ensure timely, cost-effective work.
• Review lease documents and coordinate landlord notifications.
• Interface with store operations and supply chain to execute critical repairs.
• Process project invoices and close projects within 90 days of completion.
• Update project管理 database with key dates and details from managers.
• Maintain vendor relationships and assist with past due invoices.
• Budget vs actual analysis of expenditures.
• Conduct ad hoc analyses quickly and accurately.
• Perform other real estate tasks as directed.

Skills

Communication skills

CMMS experience

Microsoft Office

Vendor management

Facilities/real estate experience

Budgeting/financial analysis

Contract and lease knowledge

Customer service

Education

Bachelor's degree or equivalent

Tools

FEXA

UpKeep

Lease management software

Job description

Job Summary

Responsible for supporting company store and distribution center maintenance and capital expenditure activities.

Responsibilities

• Provide support for facility managers, real estate managers and construction managers.
• Coordinate and manage facility repairs and maintenance by working with service providers, vendors, and contractors to ensure timely, cost-effective repairs and maintenance.
• Review location specific lease documentation to ascertain responsible party and coordinate necessary landlord notifications with lease administration and transaction teams.
• Interface with store operations, supply chain team and other internal stakeholders to execute critical or emergency repairs to avoid downtime
• Process all project related invoices and closing out projects 90 days after project completion. Request quotes and execute capital spend for existing locations.
• Update project management database with critical dates and information received from real estate and construction project managers.
• Maintain positive vendor relationships and assist with past due invoices or statement clean-ups with accounting.
• Maintain budget versus actual analysis on expenditures.
• Conducts ad hoc analysis quickly with high degree of accuracy. Performs other real estate tasks as directed.

Qualifications

• Bachelor's degree or equivalent work experience required.
• 3-5 years previous experience in commercial and/or retail real estate and/or construction environment.
• Ability to multi-talk between multiple projects, meet schedules, deadlines and determine work priorities.
• Must possess strong communication skills and the ability to present complex and details analysis.
• Experience with CMMS systems or similar productivity tracking programs, including FEXA and UpKeep.
• Clear understanding of Leasing Agreements and fundamental Commercial Real Estate terminology
• Possesses strong communication skills and ability to collaborate under time constraints to effectively interface with managers, colleagues and direct reports and all external relationships.
• Demonstrated customer service and negotiation skills.
• Proficient with Microsoft Suite including Word, Outlook, and Excel.

Preferred Qualifications

• Previous experience with real estate databases strongly preferred.

Physical Demands / Working Environment

• Work performed in a typical office environment.

GPC conducts its business without regard to sex, race, creed, color, religion, marital status, national origin, citizenship status, age, pregnancy, sexual orientation, gender identity or expression, genetic information, disability, military status, status as a veteran, or any other protected characteristic. GPC's policy is to recruit, hire, train, promote, assign, transfer and terminate employees based on their own ability, achievement, experience and conduct and other legitimate business reasons.