Facilities Logistics Specialist / Central Services Administrative Specialist Senior

State of Minnesota; Saint Paul (MN); On-site; USD 47,000 - 64,000; Full time

Job summary

State of Minnesota’s Department of Children, Youth and Families is hiring a Facilities Logistics Specialist to sort and distribute mail, manage central supply, and coordinate asset disposal. The role supports procurement, tracks assets, and serves as Sustainability Coordinator for a ~90,000 sq ft leased facility. The schedule is day shift, Monday–Friday, on-site in St.

Paul. Responsibilities include receiving shipments, maintaining inventory records, ensuring reception desk coverage, and

Qualifications

• Knowledge of communications sufficient to fluently communicate, read, understand, and respond to a variety of communications.
• Knowledge of Accounts receivable and computerized billing systems sufficient to enter and access information, and identify and correct errors.
• Database and data entry experience sufficient to create an inventory record system of materials using database software.
• Skill in customer service to contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other concerns.
• Skill in data entry sufficient to evaluate the agency’s existing data entry organization methods and recommend improvements.
• Ability to analyze and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operation.

Responsibilities

• Perform the associated tasks in the receipt, processing and distribution of all incoming and outgoing deliveries, postal and interoffice mail to DCYF.
• Acts as agency Sustainability Coordinator following the Office of Enterprise Sustainability job description for facilities under 1,000,000 square feet.
• Coordinate back-up coverage for main agency phone line and reception desk between staff.
• Determines inventory needs of agency by analyzing usage reports and applying knowledge of inventory practices for computer peripherals, standard office supplies, copier supplies, and other business inventory as required. Maintains secure storage of agency assets.

Skills

Communications

Accounts receivable

Data entry

Customer service

Inventory management

Tools

Inventory management software

Database software

Billing systems

Job description

Working Title: Facilities Logistics Specialist

Job Class: Central Services Administrative Specialist Senior

Agency: Children Youth & Families Dept

• Job ID : 97607
• Location : St. Paul
• Telework Eligible : No*, on-site requirement
• Full/Part Time : Full-Time
• Regular/Temporary : Unlimited
• Who May Apply : Open to all qualified job seekers. This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 10/16/2026 date. Please note that to be considered a bidder, you must be a permanent, non-probationary DCYF employee in the same job classification as the position posted.
• Date Posted : 10/09/2026
• Closing Date : 10/19/2026
• Hiring Agency/Seniority Unit : DCYF / AFSCME
• Division/Unit : DCYF / Management / Operations
• Work Shift : Day Shift
• Work Hours : 8:00 AM - 4:30 PM
• Days of Work : Monday - Friday
• Travel Required : No*
• Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually
• Classified Status : Classified
• Bargaining Unit/Union : 206 - Clerical/AFSCME
• Work Area : (Required for AFSCME)
• FLSA Status : Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The Department of Children, Youth, and Families is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCYF does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

* Telework (https://mn.gov/mmb-stat/policies/1422-telework.pdf) (Within Minnesota or neighboring states) and flexible hours options are available.

This position exists to support the agency operations of the Minnesota Department of Children, Youth and Families. Under general supervision, incumbent sorts and distributes incoming Federal and state mail and prepares outgoing mail. Consults with Department of Administration Central Mail to make recommendations on use of post office boxes and street delivery based on business needs. Establishes and modifies procedures to increase the operational efficiency of the mailroom, receiving and central supply. Receives shipments at loading dock and processes these shipments according to agency procedures. Determines inventory needs of agency by analyzing usage reports and applying knowledge of inventory practices for computer peripherals, standard office supplies, copier supplies, and other business inventory as required. Maintains secure storage of agency assets. Acts as agency Sustainability Coordinator for approximately 90,000 square foot leased agency facility. Partners with Procurement on asset life, staff assigned asset tracking, and proper disposal of retired assets. Coordinates with reception staff to ensure coverage of reception desk and main agency phone line.

Responsibilities include:

• Perform the associated tasks in the receipt, processing and distribution of all incoming and outgoing deliveries, postal and interoffice mail to DCYF. This process should be clearly defined and maintained in approved DCYF policies. Support Procurement in maintaining accurate records of current assets and proper disposal of assets at end of life.
• Acts as agency Sustainability Coordinator following the Office of Enterprise Sustainability job description for facilities under 1,000,000 square feet.
• Coordinate back-up coverage for main agency phone line and reception desk between staff. Act as resource for customer service technical issues for reception desk staff.
• Determines inventory needs of agency by analyzing usage reports and applying knowledge of inventory practices for computer peripherals, standard office supplies, copier supplies, and other business inventory as required. Maintains secure storage of agency assets.

Minimum Qualifications

_To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held._

• Knowledge of communications sufficient to fluently communicate, read, understand, and respond to a variety of communications, such as customers’ questions, product catalogs, requisitions, purchase orders, detailed instructions and procedures, inventory records, and distribution lists.
• Knowledge of Accounts receivable and computerized billing systems sufficient to enter and access information, and identify and correct errors.
• Database and data entry experience sufficient to create an inventory record system of materials using database software.
• Skill in customer service to contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other concerns.
• Skill in data entry sufficient to evaluate the agency’s existing data entry organization methods and recommend improvements.
• Ability to analyze and make recommendations to management for new or revised administrative and program practices and procedures for smooth and efficient office operation.

Preferred Qualifications

• Skill in using computerized inventory management software systems and applications to track the status of requisitions, contracts, and orders.
• Experience managing visitor access, facility or building security systems, and handling confidential or sensitive information appropriately.
• Ability to prioritize multiple tasks in a fast-paced environment while maintaining attention to detail and accuracy.
• Ability to explain laws, rules, regulations, standards, policies, and procedures to clients, coworkers, and customers.
• Variety of experiences working effectively with others from different backgrounds and cultures.

Physical Requirements

• Work in a seated or standing position for extended periods of time.
• Move and/or transport items weighing up to 25 pounds on a regular basis.
• Frequently bend, lift, and maneuver items daily including lifting items weighing up to 25 pounds on to shelves.
• Ascend/descend heights while holding small items weighing up to 10 pounds.
• Collect, transport, unload, and sort items weighing up to 40 pounds during delivery routes.

Additional Requirements

• Reference check
• Criminal Background check
• Fingerprinting check (MNJIS/CJIS)
• Driver’s License Check
• Personnel File Review: all current and former public sector employees
• Additional assessment may be required during the interview process

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [e-mail] . Please indicate what assistance is needed.