Facilities Knowledge Management Specialist - #928

Allen Integrated Solutions, LLC; Washington (District of Columbia); On-site; USD 85,000 - 115,000; Full time

Job summary

Allen Integrated Solutions, LLC in DC area seeks a Knowledge Management Specialist to coordinate with cross-functional teams, maintain document repositories, and develop reporting tools for project performance. The role emphasizes governance, audit readiness, and efficient information management.

Candidates should hold TS/SCI clearance with CI Polygraph, have a relevant degree, and demonstrated experience in knowledge management and document control across complex facilities projects.

Qualifications

• Active TS/SCI clearance with CI Polygraph required.
• Experience supporting knowledge management, document control, project administration, facilities operations, or business process management.
• Experience organizing, maintaining, and retrieving technical documentation, project records, or electronic document repositories.
• Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and SharePoint.
• Strong organizational skills and attention to detail with ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills with a strong customer service mindset.

Responsibilities

• Coordinate with knowledge managers, project managers, engineers, designers, and stakeholders to support performance management, governance, and customer interface initiatives.
• Maintain and improve knowledge management systems, shared databases, and document repositories for accurate project information.
• Develop and enhance reporting tools, dashboards, and processes for leadership project performance metrics.
• Review business processes and recommend improvements to strengthen efficiency, transparency, and accountability.
• Support financial documentation, internal controls, and audit compliance throughout the project lifecycle.
• Administer, catalog, organize, and maintain as-built drawings, construction documents, and project records.
• Support project closeout activities, audits, and documentation reviews for completeness and customer compliance.
• Provide engineers, designers, project managers, and facilities personnel with drawings and data to support planning and design.
• Participate in knowledge management meetings, site visits, and cross-functional coordination to identify process improvements.
• Develop and maintain standard operating procedures, document control practices, and knowledge-sharing resources.

Skills

Strong organizational skills

Excellent written and verbal коммуника

Ability to collaborate effectively

Customer service mindset

Education

Bachelor's degree

Associate's degree

Tools

Excel

Word

PowerPoint

SharePoint

Job description

Washington, District of Columbia, United States

Location:US-DC-Washington, DC

Responsibilities:

Coordinate with knowledge managers, project managers, engineers, designers, and other stakeholders to support performance management, governance, and customer interface initiatives.

Maintain and improve knowledge management systems, shared databases, and document repositories to ensure accurate, accessible project information.

Develop and enhance reporting tools, dashboards, and processes that provide leadership with project performance metrics and operational insights.

Review existing business processes and recommend improvements to strengthen efficiency, transparency, accountability, and alignment with asset management practices.

Support financial documentation, internal controls, and audit compliance throughout the facility project lifecycle.

Administer, catalog, organize, and maintain as-built drawings, construction documents, and other project records.

Support project closeout activities, audits, and documentation reviews to ensure completeness and compliance with customer requirements.

Provide engineers, designers, project managers, and facilities personnel with existing drawings, technical documents, and project data to support planning and design activities.

Participate in knowledge management meetings, project site visits, and cross-functional coordination to identify opportunities for process improvement.

Develop and maintain standard operating procedures, document control practices, and knowledge-sharing resources to support consistent operations across the organization.

Qualifications:

• Active TS/SCI clearance with CI Polygraph required
• Bachelor's degree with 3+ years of relevant experience, or an Associate's degree with 5+ years of relevant experience.
• Experience supporting knowledge management, document control, project administration, facilities operations, or business process management.
• Experience organizing, maintaining, and retrieving technical documentation, project records, or electronic document repositories.
• Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and SharePoint.
• Strong organizational skills and attention to detail with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills with a strong customer service mindset.
• Ability to collaborate effectively with multidisciplinary teams and provide administrative and operational support.

Desired Qualifications

• Experience supporting Intelligence Community, federal government, or secure facility environments.
• Experience managing construction documentation, as-built drawings, project closeout records, or facilities-related technical documents.
• Familiarity with project management processes, document control procedures, and asset management practices.
• Experience supporting audit preparation, financial documentation, internal controls, or compliance activities.
• Experience developing databases, dashboards, reporting tools, or automated processes to improve operational efficiency.
• Demonstrated interest in business process improvement, knowledge management modernization, and operational performance.