Facilities & Front Desk Operations Coordinator

City First Bank N.A.; Los Angeles (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

City First Bank N.A. is seeking a Facilities Support Coordinator to serve as the first contact point for visitors, employees, and partners. You will blend administrative duties with facilities tasks, such as front desk operations, mail management, and basic maintenance coordination.

The role requires strong organization, professionalism, and customer service. Must be able to lift up to 25 lbs. and work in a fast-paced environment at the Los Angeles site.

Qualifications

• High school diploma or equivalent required; Associate’s degree preferred.
• Proven experience in administrative or front desk roles.
• Experience in facilities management or coordinating building operations.
• Familiarity with vendor coordination.
• Strong customer service background.

Responsibilities

• Front Desk Reception: Greet visitors, direct to departments, answer calls, maintain a welcoming front desk presence.
• Mail and Package Management: Receive, sort, and distribute mail; manage outgoing mail and courier services.
• Supplies Management: Maintain inventory and replenish breakroom supplies and office supplies; track usage.
• Visitor Management: Maintain visitor log, issue badges, notify staff, provide escorts as required.
• Phone Support: Answer low-volume calls and direct them accordingly.
• Basic Maintenance Coordination: Report facility issues and assist in coordinating resolutions.
• Event and Meeting Room Setup: Assist with setup and refreshments; ensure materials are available.
• Vendor Coordination: Assist in vendor access for contractors and vendors as needed.
• Employee Support: Assist with office inquiries, building amenities, policies.
• Security and Access: Manage access systems and credentialing.

Skills

Administrative experience

Front desk operations

Customer service

Microsoft Office

Vendor coordination

Security procedures

Confidentiality

Education

High school diploma or equivalent

Associate’s degree preferred

Job description

City First Bank N.A. is seeking a Facilities Support Coordinator to serve as the first contact point for visitors, employees, and partners. You will blend administrative duties with facilities tasks, such as front desk operations, mail management, and basic maintenance coordination.

The role requires strong organization, professionalism, and customer service. Must be able to lift up to 25 lbs. and work in a fast-paced environment at the Los Angeles site.