Facilities & Events Assistant

Ganna Walska Lotusland; California; On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Health, dental and vision

403(b) retirement plan with match

Paid vacation and sick leave

11 paid holidays

Job summary

Ganna Walska Lotusland is seeking a Facilities & Events Assistant to support the Facilities, Events and Garden & Grounds teams in a fast-paced environment. The role involves preventive and corrective maintenance, event support, and garden assistance with a focus on safety and reliability.

The position requires independence, ability to work across departments, and a willingness to operate a variety of tools and equipment.

Qualifications

• Must be able to lift 50 lbs repeatedly and safely.
• Must possess a valid California driver’s license.
• Comfortable with email, work ticket tools, and scheduling tools.

Responsibilities

• Assist with maintenance of historic buildings and outdoor features.
• Support setup and breakdown of events and meetings.
• Provide labor support in gardens and grounds as needed.
• Maintain clean and orderly workshop and storage areas.

Skills

Hand tools

Power equipment

PPE usage

Reliability

Driver's license

Tools

Email tools

Scheduling tools

Work ticket tools

Job description

Title: Facilities & Events Assistant
Classification: Full-time (40-hour work week), non-exempt
Department: Facilities & Events
Reports To: Facilities & Maintenance Supervisor and Associate Director of Events
Compensation: $23.00 - $28.00
Schedule: Generally,Tuesday- Saturday,8:30am –5:00pm, withoccasionalSundaysand evenings.Flexibility is necessary.

About Lotusland:

Ganna Walska Lotusland is a 37-acre botanical garden and historic estate located in Montecito featuring a collection of over 3,000 plant species from around the world as well as historically significant Spanish Colonial Revival architecture. Since opening to the public in 1993, Ganna Walska Lotusland has grown to become one of the world’s premier botanical gardens and a center for sustainable garden practices, horticultural education, and plant conservation.

Mission Statement:

Our mission is to preserve and enhance the distinctive botanical gardens of Madame Ganna Walska. Lotusland educates and inspires visitors with its collections, sustainable horticulture practices and plant conservation.

Position Summary:

The Facilities & Events Assistant supports theFacilities, Eventsand Garden & Grounds teams. This role requires initiative and the ability to work independently while performing a wide variety of tasks related topreventive and corrective maintenance and repairs, event support, and gardenassistance.

Responsibilities

Responsibilities mayinclude butare not limitedtoassistingwith the maintenance of historic buildings;maintainingoutdoor garden hardscape, walkways, and decorative features such as ponds and swimming pools;assistingwith the setup and breakdown ofevents andproviding labor support in the gardens.

Most of thetime in this role will be dedicated toFacilitieswork, followed by support forEventsand meetings, and lastlyGardenandGroundscare and relatedactivities.

Specific Responsibilities

• Assistswithmaintainingthe water features of the garden.
• As assigned, performs preventive and corrective maintenance and repairs of grounds and facilities equipment (includinggas and electric powered small engine equipment, tractor, truck, etc.).
• As assigned, performs maintenance and corrective repairs of structures, utilities and related Lotusland’s facilities.
• Maintains the historic workshop and storage areas in a clean and orderly manner. Tasks mayinclude;trash&recycling.
• InformsFacilities and Maintenance Supervisorof supplies needed.
• Follows safety precautions and wears Personal Protective Equipment (PPE) whenrequired.
• Monitors andhelpstrap rodents in buildings andusespreventative measures toremove rodents from buildings.
• Keeps detailed reports of all maintenanceperformed.
• Collaborates with Events staff on the set-up, support, and breakdown of tables, chairs, supplies, etc. for meetings and events.
• Able to workindependently with facilities,gardenand events staff.
• Onoccasion,assistwithlaborwithin the garden,under the direction of the garden staff.
• Demonstrates reliability, punctuality, and accountability in assigned duties – RJ
• Maintains professional conduct and positive communication with staff, vendors, and event clients.

Knowledge and Abilities

• Proficient in use and safe practices of various hand tools and power equipment.
• Properlymaintainsand stores tools and supplies.
• Follow provided “best practice” in the treatment of artifacts throughout the property.
• Must be able to lift heavy objects repeatedly, (50 lb.minimumlifting requirement). Such as tables, chairs, umbrellas, bases, furniture, pop-up tents, and misc. items.
• Mustpossessa valid California driver’s license.
• Comfortable with email, work ticket tools, and scheduling tools.
• Flexible with working between multiple departments.
• Demonstrates reliability, punctuality, and accountability in assigned duties.

Everyday Safety Practices

Your health and safety are our top priorities when workingatLotusland. Here is what you must do toalways be safe and compliant:

• Always useappropriate PPE. More informationand training will be providedtothe selected candidate.
• Safelyoperatepowered and unpowered tools and equipment. Follow instructions and warning labels on chemicals and equipment.
• This role is exposed to the different elements of each season, therefore, dressappropriateto the temperature of the day and keep yourselfhydrated at all times.
• Inform/notify a manager or supervisor if youare required totake medication that may cause dizziness or impair your judgement and reaction time. DO NOToperatemachinery, climb laddersor perform activities that may increase your risk of injury.

Work Environment

• Lotusland’s administrative offices are on a historic 2-story estate in a 37-acre garden.
• Will need to drive a cart.
• Frequent walking, kneeling, bending, lifting (50 lbs.).
• 90% of the day will be spent outside on the grounds.

The responsibilities and deliverables listed above are intended to describe the general nature and level of work to be performed by the individual in the position. They are not intended to be an exhaustive list of all duties, responsibilities and/or skills. Other tasks will be assigned as needed.

Benefits

• Health,dentaland vision.
• Voluntary life insurance,403(b) Retirement plans, with a match after2-yearsandup to 5%.
• Paid vacation and sick leave.
• 11 paid holidays.

Additional Information

• Employment background/criminal check is required.

Lotusland Core Values

• Accountability:We take ownership of the commitments we make, holding ourselves accountable for our actions and decisions, both to ourselves and those we lead.
• Teamwork and Collaboration:Our roles are interdependent, requiring intentional collaboration within teams to consistently achieve our mission.
• Communication:Effective communication is crucial for building trust among our staff, board, and the larger community. We strive to share information clearly, consistently, and in a timely manner to foster understanding and commitment across our organization.
• Trust:We aim to cultivate mutual respect and open communication throughout the organization. Employees are encouraged to openly share their perspectives and feel secure in taking risks to enhance our effectiveness.
• Integrity:Aligned with our guiding principles of honesty, fairness, and decency, we promote a strong ethic of integrity among individuals and leaders.

Lotusland is an equal opportunity employer. We acknowledge that equal employment opportunity for all persons is a fundamental human value. Each employee will be considered based on individual ability and merit, without regard to race, color, age, religion, national origin, disability, sexual orientation, sex, or marital status.

For more information visit www.lotusland.org

No recruiters or agency calls please.