Facilities & Environmental Quality Lead

National Aquarium; Baltimore (MD); On-site; USD 45,000 - 56,000; Full time

Benefits offered by this job

Four weeks paid time off

Six floating holidays

Paid family leave

Health insurance

Job summary

The National Aquarium in Baltimore, Maryland, is seeking an Environmental Quality & Facilities Specialist to provide program management, administrative support, and cross-department coordination within Facilities and related teams.

This on-site, full-time role includes IPM oversight, vendor contracts, budget tracking, and project scheduling using Smartsheet, MS Project, and CMMS tools. You will collaborate with the VP and division directors to ensure safety, compliance, and high guest experience.

Qualifications

• Three to five years of administrative, project coordination, or operations support experience, ideally in facilities, engineering, zoo, aquarium, museum or hospital settings.
• Experience coordinating multiple deadlines with strong follow-through.
• Experience managing vendors, service contracts, and scheduled programs.
• Excellence in collaboration and communication across diverse teams and departments.
• Familiarity with purchasing, invoicing, budgeting, and finance-related systems.
• Strong written and verbal communication skills across management, trades, and scientific staff.
• Excellent organization and discretion with confidential information.

Responsibilities

• Coordinate cross-department project communications from kickoff through closeout.
• Maintain calendars, priorities, and budgets for facilities programs.
• Assist fleet managers with invoice processing and registration tracking.
• Support accreditation, audits, and sustainability reporting with data collection.
• Manage IPM program: schedule service visits, track logs, and ensure regulatory compliance.
• Facilitate facilities, capital, and exhibit projects from kickoff through closeout.

Skills

Administrative support

Project coordination

Vendor management

Communication skills

Budget tracking

Facilities management

Tools

Smartsheet

Microsoft Project

Asana

Asset Essentials

SharePoint/Teams

CMMS

Job description

The National Aquarium in Baltimore, Maryland, is seeking an Environmental Quality & Facilities Specialist to provide program management, administrative support, and cross-department coordination within Facilities and related teams.

This on-site, full-time role includes IPM oversight, vendor contracts, budget tracking, and project scheduling using Smartsheet, MS Project, and CMMS tools. You will collaborate with the VP and division directors to ensure safety, compliance, and high guest experience.