Facilities Coordinator – Temp

Jobtailor; Chesapeake (VA); On-site; USD 40,000 - 52,000; Full time

Job summary

Jobtailor is seeking a Facilities Administrator in Chesapeake, VA to manage customer accounts, coordinate maintenance work orders, and communicate with multiple departments to ensure uninterrupted service.

The role requires at least two years in facilities maintenance or similar, strong MS Office skills, and the ability to work under pressure while maintaining professionalism. Bilingual English-Spanish is preferred.

Qualifications

• Associates Degree or equivalent experience required.
• Minimum of two years in facilities maintenance, property management or customer service.
• Experience managing service delivery for trades such as Electrical, HVAC, Plumbing, or Roofing preferred.
• Bi-lingual English-Spanish preferred.
• Advanced proficiency MS Windows Applications, including MS Excel and Word.
• Typing speed of at least 50 wpm with good writing skills.

Responsibilities

• Under general supervision, wholly responsible for all aspects pertaining to designated customer accounts.
• Conduct telephonic and electronic follow up and closing for open work orders to meet client obligations.
• Manage daily customer communications, updates, and escalations.
• Handle AP, billing and service provider escalations for designated customer.
• Provide administrative support: ordering, vendor management, scheduling, reporting, and PO coordination.

Skills

Facilities Maintenance Experience

Customer Service Skills

Vendor Management

MS Windows Applications Proficiency

Bilingual English-Spanish

Education

Associates Degree or Equivalent Experience

Tools

MS Excel

MS Word

Job description

• Under general supervision, wholly responsible for all aspects that pertain to your designated customer account/s.
• Conduct telephonic and electronic follow up and closing functions for open work orders on dedicated National/Supplier Management Accounts in order to meet the contractual obligations of each client.
• Intent is to ensure work orders are completed on time.
• Handle daily customer communications which includes but is not limited to keeping customers informed of work being performed at their location, providing updates to customers, and handling escalations.
• Handle all AP, billing and service provider escalations/issues for designated customer
• Perform administration support including; ordering, vendor management, scheduling, reporting, Purchase Order coordination and any other such task assigned by supervisors.
• Provide administrative, technical direction, and supervision to subcontracts in completing work assignments.
• Interface with all departments to ensure all equipment is operating properly and that there is no disruption of service.
• Respond to request for maintenance and repair of facilities to include: Heat ventilation & Air Conditioning, Security Components, IT equipment, emergency situations affecting the facilities, Etc.
• Maintain sufficient records, files, controls, and procedures to ensure management and work production.
• Maintain a strong safety program within EFS Guidelines.
• Maintain effective communications with employees, management, contractors, customers.
• Conduct daily/weekly reporting on open work orders for supervisor review.
• Keep accurate files of all office related issues, ensuring files are up to date and complete.
• Communicate with supervisor on the work performed and preventive maintenance.
• Attend weekly staff meeting and safety training.

Requirements

• Associates Degree and/or equivalent experience
• Minimum of two years of experience in facilities maintenance, property management or customer service role required.
• Experience in managing service delivery for trades labor such as Electrical, HVAC, Plumbing, or Roofing preferred.
• Bi-lingual English-Spanish preferred.
• Advanced proficiency MS Windows Applications, including MS Excel and Word.
• Must be able to Type min 50 wpm and have good writing skills.
• Professional and friendly demeanor, willing to go above and beyond to accomplish the mission.
• Ability to work under pressure and constantly make correct decisions with limited input, and determine when to escala…tion issues to the Facilities Manager/Supervisor or Account Manager
• Ability to communicate effectively and efficiently with all functions of the Operations Staff and Call Center Operations team to carry out the objectives of the program
• Ability to critically think and problem solve.
• Ability to maintain a courteous, professional demeanor at all times
• Convey confidence in providing and receiving pertinent information
• Must be punctual, reliable and caring about their work ethic.

Core Competencies

Demonstrates expertise in facilities maintenance and customer service, with strong administrative support skills including vendor management and reporting. Proficient in managing service delivery for trades labor and maintaining effective communication across departments.

Highest-signal resume keywords

• Facilities Maintenance Experience
• Customer Service Skills
• Vendor Management
• MS Windows Applications Proficiency
• Bilingual English-Spanish

ATS Optimization Keywords

Hard Skills

• Facilities Maintenance
• Service Delivery Management
• Vendor Management
• Reporting
• Purchase Order Coordination
• Electrical Knowledge
• HVAC Knowledge
• Plumbing Knowledge
• Roofing Knowledge
• Typing Speed 50 WPM

Soft Skills

• Effective Communication
• Problem Solving
• Professional Demeanor
• Ability to Work Under Pressure
• Critical Thinking

Certifications & Qualifications

• Associates Degree or Equivalent Experience

Industry Keywords

• Customer Account Management
• Service Provider Escalation
• Safety Program
• Operations Staff Coordination
• Call Center Operations

Tools & Technologies

• MS Excel
• MS Word