Facilities Coordinator Sr

MultiCare Health System; Tacoma (WA); On-site; USD 51,000 - 74,000; Full time

Job summary

MultiCare Health System is seeking a Sr. Facilities Coordinator to coordinate complex work orders and support facility managers in operating a set of assets. The role focuses on repairs, investments, and ensuring smooth facilities operations.

Responsibilities include coordinating with landlords, scheduling repairs, reviewing performance data, and maintaining accurate records. The candidate will interact with vendors and internal teams, solving problems and implementing standardized procedures

Qualifications

• Associate degree or equivalent education/experience in facilities management or related field.
• 3+ years of facilities coordination or related experience.

Responsibilities

• Coordinate with internal customers, vendors and contractors to ensure work orders are completed.
• Schedule repairs from work order requests.
• Review work order data to track performance and progress.
• Maintain accurate work orders, proposals and department files.
• Coordinate office and parking space allocation.
• Present information to internal departments and large groups of employees.
• Identify and solve typical and atypical problems within your work area without supervision.
• Evaluate options and implement effective solutions.

Skills

Strong organizational skills

Project coordination

Customer service

Education

Associate degree in Facilities Management, Business Administration, Construction Management, or related field

Tools

Excel

Word

Outlook

Teams

MS Office Suite

Job description

Join a team that shares your calling

At MultiCare, you're more than just a job title - you're part of a team built on trust that cares for each other, our patients and our communities. Belonging here means living our mission and values every day. If your purpose and passions align with ours, you'll find a place to grow, do meaningful work and build a career you love in a community that feels like home.

FTE: 1.0, Shift: Day

Position Summary

The Facilities Coordinator Sr Facilities Sr. Coordinator will coordinate with internal customers, vendors, and contractors to make sure complex work orders are complete. Focuses on all aspects of the operations of a set of assets, providing support to the Facility Managers regarding all repairs and investment plans.

Responsibilities:

• Directly communicate between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
• Schedule repairs from work order requests.
• Review data from work order reports to find out performance and progress status.
• Maintain accurate work orders, proposals, department files, and other paperwork submitted by vendors.
• Coordinate office and parking space allocation.
• Present information to an internal department and large groups of employees.
• Recognize and solve typical and atypical problems that can occur in your own work area without supervisory approval.
• Evaluate and select solutions from established options.
• Impact team through the quality of the services or information provided.
• Follow standardized procedures and practices and receive regular but moderate supervision and guidance.

Requirements:

• Associate degree in Facilities Management, Business Administration, Construction Management, or related field; equivalent combination of education and experience may be considered.
• Three (3) years of progressively responsible facilities, maintenance coordination, property management, operations, construction administration, or related experience.
• Experience coordinating vendors, service contracts, or facility operations.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Strong organizational, project coordination, and customer service skills.

Why MultiCare?

Rooted in the local community

Partnering with patients, families and neighbors across the Pacific Northwest for more than 140 years.

Growth and education

Competitive tuition assistance, award-winning residencies, fellowships and career development to invest in you.

Well-being and support

Generous PTO, Code Lavender and Employee Assistance Programs to help you maintain balance and feel cared in your work and life.

Living our values

Respect, integrity, kindness and collaboration guide how we care for patients, communities and each other.

Belonging for all

Resource Groups and outreach programs help ensure every team member feels safe, seen, heard and valued.

Pacific Northwest lifestyle

Work and live where natural beauty, adventure and strong community connections are part of everyday life.

Pay and Benefit Expectations

We provide a comprehensive benefits package, including competitive salary, medical, dental and retirement benefits and paid time off. As required by various pay transparency laws, we share a competitive range of compensation for candidates hired into each position. The pay scale is $37.25 - $53.59 USD. However, pay is influenced by factors specific to applicants, including but not limited to: skill set, level of experience, and certification(s) and/or education. If this position is associated with a union contract, pay will be reflective of the appropriate step on the pay scale to which the applicant's years of experience align.

Associated benefit information can be viewed here.