Facilities Coordinator (Regulated Industry)

mentortechnicalgroup; Concord (NC); On-site; USD 48,000 - 64,000; Full time

Job summary

Mentor Technical Group (MTG) provides a comprehensive suite of technical support and solutions for the life sciences sector, with offices across the U.S. and beyond.

We are seeking a Facilities Coordinator to support operations, coordinate vendors, and ensure compliance with safety and regulatory standards in a fast-paced environment. You will manage routine maintenance, track work orders, and maintain asset inventories while collaborating with cross-functional teams to keep facilities running

Qualifications

• Experience in facilities coordination, planning, scheduling, operations support, or a related role.
• Experience coordinating vendors and supporting onsite operations.
• Strong organizational and communication skills.
• Familiarity with facilities management systems (CMMS) and basic office software.

Responsibilities

• Coordinate and monitor routine and preventive maintenance activities for buildings, equipment, and infrastructure.
• Serve as point of contact for facilities-related requests and issues.
• Track, prioritize, and follow up on work orders to ensure timely resolution.
• Maintain inventories of facilities-related assets, equipment, and supplies.
• Support emergency response activities related to facilities issues.
• Coordinate onsite activities of third-party vendors and contractors.
• Ensure vendors comply with site policies, safety standards, and scope of work.
• Assist with scheduling, access coordination, and work verification.

Skills

Organizational skills

Coordination

Communication

Office software

Tools

CMMS

Job description

Mentor Technical Group (MTG) provides a comprehensive portfolio of technical support and solutions for the FDA-regulated industry. As a world leader in life science engineering and technical solutions, MTG has the knowledge and experience to ensure compliance with pharmaceutical, biotechnology, and medical device safety and efficacy guidelines. With offices in Caguas, PR, Boston, MA & San Francisco, CA and we serve life sciences clients in six global markets: United States, Puerto Rico, Dominican Republic, Mexico, Germany, Canada, and South America.

Key Objectives:

• Facilities Operations Support
• Coordinate and monitor routine and preventive maintenance activities for buildings, equipment, and infrastructure.
• Serve as point of contact for facilities-related requests and issues.
• Track, prioritize, and follow up on work orders to ensure timely resolution.
• Maintain inventories of facilities-related assets, equipment, and supplies.
• Support emergency response activities related to facilities issues. Vendor and Contractor Coordination
• Coordinate onsite activities of third-party vendors and contractors.
• Ensure vendors comply with site policies, safety standards, and scope of work.
• Assist with scheduling, access coordination, and work verification. Safety, Compliance, and Documentation
• Support compliance with applicable health, safety, and environmental regulations.
• Maintain accurate records related to maintenance activities, inspections, permits, and certifications.
• Assist with audits, inspections, and corrective action tracking.

Skills & Qualifications:

• Strong organizational and coordination skills with attention to detail.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Effective communication skills (written and verbal).
• Proficiency with basic office software (e.g., email, spreadsheets). Preferred Skills
• Experience working in manufacturing, production, industrial, or regulated environments.
• Familiarity with facilities management systems (CMMS). Experience Requirements
• Experience in facilities coordination, planning, scheduling, operations support, or a related role.
• Prior experience coordinating vendors and supporting onsite operations is strongly preferred.

Mentor Technical Group es un empleador que ofrece igualdad de oportunidades y todos los solicitantes calificados recibirán consideración para el empleo sin importar raza, color, religión, sexo, orientación sexual, identidad de género, información genética, origen nacional, estado de veterano protegido, estado de discapacidad o cualquier otro grupo protegido por ley.

Mentor Technical Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.