Facilities Coordinator (Part-time Hourly)

Perkins Eastman; New York (NY); Hybrid; USD 10,000 - 60,000; Part time

Job summary

A leading design firm in New York is seeking a part-time facilities specialist to assist in mailroom operations and ensure a functional work environment. Responsibilities include managing mail, setting up events, and collaborating with the facilities team. The role requires strong organizational and communication skills, along with a minimum of 5 years of experience in a related field. This is a temporary position with flexible hours under a hybrid work policy.

Qualifications

• Minimum of 5 years’ experience in related field.
• Ability to lift at least 25 pounds.
• Ability to work independently and unsupervised.

Responsibilities

• Handling all incoming and outgoing mail and packages.
• Setting up conference rooms and office related events.
• Managing overnight delivery services and ensuring deadlines are met.

Skills

Organizational Skills

Communication

Detail Oriented

Education

High School Diploma or GED

Job description

Department: 71 - Operations

Location: New York, NY

Job ID: 1646

Salary: $26 - $30 Per Hour

Employee Referral Bonus: N/A

Life at PE:

Perkins Eastman is a global design firm with expertise that covers all aspects of the built environment. With studios in 25 locations worldwide, we design for people, to enhance the human experience and leave a lasting and positive impact on people’s lives and the world we inhabit.

We are an integrated firm which our professional roster consists of architects, interior designers, planners, urban designers, landscape architects, graphic designers, construction specification writers, construction economists, environmental analysts, resiliency experts, traffic and transportation engineers, and several other professional disciplines.

The Opportunity:

Perkins Eastman has an exciting opportunity in our headquarters office here in New York. We are looking for a part time facilities specialist to assist in our mailroom and day to day operations related tasks. You will be responsible for ensuring a safe and functional work environment, planning, and coordinating office logistics. You should have relevant experience, qualifications, and collaborations skills.

Primary Responsibilities:

• Handling all incoming and outgoing mail and packages, including sorting, delivering, wrapping, sealing, weighing, affixing postage, and dispatching them in a timely and efficient manner
• Perform office related tasked with setting up conference rooms and office related events
• Managing the overnight delivery services, such as Federal Express and UPS, and ensuring that the client and vendor deadlines are met.
• Operating and maintaining the mailroom equipment, such as the postage meter
• Recording and tracking all certified mail
• Collaborating with the facilities team members and assisting with some of their work assignments
• Assisting with catering deliveries and ensuring the food quality and safety.
• Monitor and manage the facilities Outlook calendar to ensure accurate scheduling of upcoming events and functions
• Ensure the conference rooms are clean and prepared each morning, including filling the water pitcher with ice, and maintain readiness to check and replenish water throughout the day
• Assist with supply orders and ensure timely restocking of inventory to maintain adequate levels of necessary materials.
• Ensure daily distribution of snacks to designated areas, maintaining a consistent and appealing presentation.

To be successful in this role, you will need:

Required Qualifications:

• Minimum of 5 years’ experience in related field
• Must have a High School Diploma or GED equivalent
• The ability to work independently and unsupervised.
• The ability to lift at least 25 pounds.
• The ability to work overtime as needed.
• The ability to be well organized and detail oriented.
• The ability to communicate effectively and professionally with the staff, vendors, and clients.

PE has a hybrid policy that allows flexibility for our employees in managing their working days and hours to cater to their diverse needs.

Schedule: Monday through Thursday, 8:00 AM to 3:00 PM, with a 1-hour unpaid lunch break.

Compensation: Hourly rate of $26.00 to $30.00 per hour, based on experience. This is a temporary, part-time role and is not eligible for benefits.

Perkins Eastman is an affirmative action, equal opportunity employer and a participant in the U.S. Federal E-Verify program. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

Perkins Eastman is monitoring an increased frequency of recruitment frauds. Unscrupulous individuals are contacting job seekers and pretending to represent Perkins Eastman or specific persons at Perkins Eastman.

These fraudsters use emails, texts, letters, faxes, and phone calls to make false offers of employment with Perkins Eastman or to provide services related to employment (assistance in obtaining visa, travel arrangements, job training, proof of identity, etc.).

The offers, which appear to be legitimate and may use Perkins Eastman’s logo, often include specific details about a job description and related information such as salary, benefits, training, and a start date. The offers are often accompanied by requests for payment and/or sensitive personal information such as bank account information, credit card number, passport number, or other information that could be used to commit identity theft.

If you are seeking employment with Perkins Eastman, you should guard against recruitment fraud and pay close attention to these key facts :

• Neither Perkins Eastman nor our authorized third-party recruiting partners will ever ask for payments of any kind. Perkins Eastman does not collect personal banking, passport, visa, or other sensitive personal data as part of the recruitment process. You should never send money or personal details to anyone suggesting they can provide employment with Perkins Eastman.
• Legitimate emails from Perkins Eastman end [e-mail]
• Messages from fraudsters often come from webmail addresses such as gmail.com, hotmail.com and yahoo.com, or from addresses that incorporate part of a company’s name, such as PerkinsEastmanCorporation.com or PERKINS EASTMAN-HR.com. Do not trust information provided to you from any domain name other [e-mail].
• Before making an employment offer, Perkins Eastman will always invite prospective candidates, either by phone or email from a legitimate Perkins Eastman email account to a formal interview, either virtual or in-person.
• Messages from fraudsters often contain spelling and grammatical errors.
• If you receive unsolicited or suspicious offers of employment from Perkins Eastman, or simply want to verify the authenticity of an offer from Perkins Eastman, you are advised to immediately stop all communication with this individual and forward the unedited email message or details of the offer [e-mail] .

PERKINS EASTMAN treats incidents of fraud seriously so,if your personal information has been compromised, you are encouraged to report any incident to the local authorities. To learn more, click here: https://consumer.ftc.gov/articles/job-scams