Facilities Coordinator On-Site Northlake, Illinois

CBRE Group, Inc.; Oak Park (IL); Sur place; USD 39 000 - 56 000; Plein temps

Résumé du poste

CBRE Group, Inc. is seeking a Facilities Coordinator to work with clients, vendors, and contractors to ensure facility tasks and work orders are completed efficiently.

This role supports the Facilities Management function, aiding property managers with repairs and investment plans. You will coordinate with landlords, tenants, and service providers, respond to inquiries, and monitor workflow, ensuring reporting requirements are followed and targets are met.

Qualifications

• High school diploma or GED required.
• Strong communication and organizational skills essential.
• Basic math and data entry capabilities.
• Proficiency in MS Office (Word, Excel, Outlook).
• Ability to follow established procedures and work with minimal supervision.

Responsabilités

• Coordinate work orders with clients, vendors, and service providers.
• Respond to inquiries and track progress of maintenance tasks.
• Monitor work order workflows and completion targets.
• Maintain vendor documentation and departmental files.
• Assist with procurement, invoicing, and month-end activities.
• Coordinate vendor bids and site access for projects.
• Manage ordering and inventory for office supplies.
• Support copier operations and workplace programs.
• Monitor site safety and waste disposal practices.
• Engage with employees to support workplace initiatives.

Connaissances

Communication skills

Organizational skills

Basic math skills

Ability to follow routines

Problem-solving

Formation

High School Diploma or GED

Outils

Microsoft Office

Description du poste

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Work with landlords, tenants, vendors, and service providers to ensure procedures, policies, and reporting requirements are followed.

• Respond to client inquiries and coordinate work orders.

• Monitor work order workflow, performance, progress, and completion targets.

• Maintain work orders, proposals, departmental files, and vendor documentation.

• Support procurement, invoice processing, financial reporting, and month-end activities.

• Coordinate vendor bids, proposals, orientation, documentation, and site access.

• Manage ordering and inventory for office, beverage, and miscellaneous supplies.

• Support copier operations and other workplace programs.

• Monitor site activities, including proper waste disposal and recycling.

• Respond to inquiries or concerns from clients, co-workers, vendors, and supervisors.

• Support workplace safety initiatives and promote a positive safety culture.

• Support employee engagement programs and recognition activities.

• Follow established procedures and processes to resolve routine issues and complete assigned tasks.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job-related experience.

• Ability to follow basic work routines and standards in the application of work.

• Communication skills to exchange straightforward information.

• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Strong organizational skills with an inquisitive mindset.

• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Why CBRE?

When you join CBRE, you become part of a global leader in commercial real estate and investment services that help businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact! Our collaborative environment is built on our shared values — respect, integrity, service, and excellence — and we value the varied perspectives, backgrounds, and skills of our people. At CBRE, you have the opportunity to chart your own course and realize your full potential!

Applicant AI Use Disclosure:

We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.

These updates reflect our commitment to clarity, inclusivity, and a consistent candidate experience across all postings.

Disclaimers

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Our Values in Hiring

At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.

Disclaimer: CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for this position is $39,000 annually ($18.75/hourly) and the maximum salary for this position is $55,500 ($26.68hourly) annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

Equal Employment Opportunity

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations

CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)