Administrative Coordinator - Office of the Vice President

Archinect; New York (NY); On-site; USD 48,647 - 72,236; Full time

Benefits offered by this job

Health and wellness benefits

Generous paid time off

Tuition waivers for CUNY graduate study

Job summary

Archinect is seeking an Administrative Coordinator to provide effective support to the office of the Vice President at LaGuardia Community College. The role involves managing schedules, maintaining compliance, and assisting with the implementation of policies.

The ideal candidate should have a Bachelor's Degree, with additional knowledge in design, engineering, or construction being preferred. Strong communication and organizational skills are essential for success in this role.

This position offers a salary range from $48,647 to $72,236, commensurate with experience.

Qualifications

• Bachelor's Degree required.
• Understanding of design or construction-related fields preferred.
• Strong oral and written communication skills.

Responsibilities

• Provide administrative and clerical support to the office.
• Assist with managing office schedules and meetings.
• Maintain organized records and compliance with policies.

Skills

Communication skills

Interpersonal skills

Organizational skills

Education

Bachelor's Degree

Job description

Job Title: Administrative Coordinator - Office of the Vice President

Job ID: 32396

Location: LaGuardia Community College

Full/Part Time: Full-Time

Regular/Temporary: Regular

POSITION DETAILS

Reporting to the Senior Vice President for Administration and Finance or as designated, the Administrative Coordinator will provide administrative and clerical support to ensure the smooth operations of the office. Duties include the coordination and support of planning, design, and construction of design and construction projects of new buildings, additions, and modification to existing buildings.

• Assist with managing office schedules, coordinating meetings, and maintaining departmental calendars;
• Support the implementation of office policies and procedures to improve workflow;
• Assist with onboarding and training of office staff, volunteers, or student workers as needed;
• Maintain organized records, documents, and compliance with institutional policies;
• Track and order material samples and office supplies, ensuring cost-effective procurement;
• Help maintain relationships with internal departments, community organizations, vendors, and stakeholders;
• Provide administrative support for data collection, strategic planning, and new initiatives;
• Assist in resolving operational challenges and implementing office improvements;

QUALIFICATIONS

Bachelor's Degree required.

PREFERRED QUALIFICATIONS

• Bachelor's Degree in a design-, engineering-, or construction-related field.
• Interest or knowledge in interior design, architectural design, construction, engineering, or space planning.
• Understanding and ability to read floor plans for architectural, mechanical, electrical, and plumbing disciplines.
• Strong oral and written communication skills, excellent interpersonal skills, and the ability to work as part of a team handling multiple projects.

CUNY TITLE OVERVIEW

• Supports projects, initiatives, and activities that impact an academic or administrative department.
• Manages basic office functions such as communications, meeting schedules, work plans, staff assignments, and distributing information.
• Collects data for, prepares, and distributes reports and presentations using word processing, spreadsheet, and presentation software.
• Updates office databases, lists, and files to ensure completeness and accuracy; maintains current information on department web site(s); maintains department archives and collections.
• Conducts internet and/or database research and performs basic systems queries to locate information related to department activities.
• Maintains department fiscal plans and budgets; assists in budget administration and invoice processing.
• Provides basic information, instructions, and materials as requested by students, faculty, and others who contact the department.
• May supervise office staff and student workers.
• Perform related duties as assigned.

COMPENSATION AND BENEFITS

$48,647 - $72,236. Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

Closing Date: July 25, 2026

Equal Employment Opportunity: CUNY encourages people with disabilities, minorities, veterans and women to apply. Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category.