Facilities Coordinator/Admin Assistant

Yoh, A Day & Zimmermann Company; Hazelwood (MO); On-site; Full time

Job summary

A leading company in the Life Sciences Industry is seeking a Facilities Coordinator/Administrative Assistant for a 6-18 month contract in Hazelwood, MO. The role involves coordinating facilities operations, managing work requests, and supporting administrative tasks. Ideal candidates will have a high school diploma, at least 3 years of relevant experience, and advanced Microsoft Office skills. This position offers a competitive hourly rate and the opportunity to work onsite.

Qualifications

• Minimum of 3 years of experience in documentation control.
• Advanced PC skills including Microsoft Office.

Responsibilities

• Coordinate facilities technicians for campus operations.
• Manage departmental work request inbox and create detailed work orders.
• Track departmental budget and coordinate invoices.

Skills

Documentation Control

Communication

Microsoft Office

Budget Tracking

Education

High School Diploma or GED

Tools

Excel

Microsoft Office Suite

Job description

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Yoh has a 6-18 month contract for a Facilities Coordinator/Administrative Assistant within the Life Sciences Industry, onsite at our client’s office in Hazelwood, MO.

• $23.50-25/hr. max hourly rate
• Monday-Friday, 7AM-3:30PM (flexible)

You will coordinate facilities technicians to ensure safe, efficient campus operations across departments. Maintain and update procedures, work instructions, and preventive maintenance plans. Generate maintenance documentation per request, ensuring compliance with document control standards. Serve as system administrator for Facilities systems.

What You Will Be Doing

• Manage the departmental work request inbox, creating detailed work orders for technicians and tracking their status through the Preventive Maintenance System.
• Collaborate with staff to prioritize and escalate tasks; maintain and update preventive maintenance schedules, procedures, and inventory databases.
• Track departmental budget, coordinate invoices, and liaise with Accounts Payable; daily approval consolidation with the department manager (AP/AR experience preferred).
• Support Facilities projects by managing purchasing, POs, and spend tracking; maintain organized digital files and documentation.
• Utilize Microsoft Office Suite with advanced Excel skills (e.g., VLOOKUP, slicers, charts/graphs; macros not required).
• Draft professional written communications and manage calendars, scheduling, and general administrative tasks (e.g., reporting, supply ordering).

Who You Are

• Must have a high school diploma or GED
• Minimum of 3 years of experience in documentation control, preferably in a related industry
• Advanced PC skills including Microsoft Office (Word, Excel, Access, etc.)
• Ability to read and understand complex procedures
• Knowledge of ISO 9001 and Quality System Regulations is a plus

If this sounds like you, apply now! Yoh simplifies the job application process. Partner with us to find opportunities across various industries in the US and UK.

Estimated Min Rate: $23.50

Estimated Max Rate: $25.00

Note: Pay ranges are estimates; actual pay depends on experience, skills, and qualifications. All qualified applicants are encouraged to apply.

Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Visit https://www.yoh.com/applicants-with-disabilities for accommodation requests during the application process.

For California applicants, employment considerations include the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act, which consider criminal history in employment decisions.

Additional Details

• Seniority level: Associate
• Employment type: Contract
• Job functions: Accounting/Auditing, Administrative, Management
• Industries: Biotechnology Research, Hospitals and Healthcare, Research Services