Facilities Coordinator (3rd Shift)

Mentor Technical Group; Carolina (PR); On-site; USD 55,000 - 75,000; Full time

Job summary

Mentor Technical Group is seeking a Facility Manager for their Carolina office in Puerto Rico. The candidate will oversee building maintenance and compliance with safety standards. Responsibilities include managing schedules, communicating with suppliers, and creating emergency preparedness plans. Qualifications include an Associate's or Bachelor's degree in a related field. Ideal candidates should have experience in the pharmaceutical industry, excellent communication skills, and proficiency with Microsoft Office applications. Additional experience in personnel supervision and leadership is preferred.

Qualifications

• Pharmaceutical Industry environment exposure.
• Strong written and oral communication skills.
• Responsive problem-solving abilities.

Responsibilities

• Manage building and equipment maintenance schedules.
• Support related Investigation and CAPA activities.
• Develop trainings for SOPs.

Skills

Supplier negotiation

Leadership

Communication skills

Problem-solving

Microsoft Office proficiency

Education

Associate's degree

Bachelor's degree

Job description

Overview

Mentor Technical Group (MTG) provides a comprehensive portfolio of technical support and solutions for the FDA-regulated industry. As a world leader in life science engineering and technical solutions, MTG has the knowledge and experience to ensure compliance with pharmaceutical, biotechnology, and medical device safety and efficacy guidelines. MTG has offices in Caguas, PR; Boston, MA; and San Francisco, CA and serves life sciences clients in six global markets: United States, Puerto Rico, Dominican Republic, Mexico, Germany, Canada, and South America.

Responsibilities

1. Manage building and equipment maintenance schedules and prepare for emergencies by creating action plans.
2. Test building security systems, as requested.
3. Plan future building space and supply needs for the Site.
4. Communicate daily with suppliers and update company executives regularly.
5. Schedule preventative maintenance, respond to urgent maintenance calls and participate in the creation of emergency preparedness plans.
6. Review furniture needs and keep the office supply and kitchen areas stocked, as required.
7. Operate in coordination with other Facilities Coordinators and Facilities Managers.
8. Perform cost-benefit analysis.
9. Hire new employees, as required.
10. If in charge of multiple buildings, may be accountable for additional Facilities Coordinators.
11. Support related Investigation and CAPA activities, including Quality Calendar, Quality Plans, EHS Plan, Self‑Inspections actions, BMP, C‑Seguro actions and perform Root Cause Analysis.
12. Develop, revise and conduct trainings for SOPs (Quality, EHS and Facilities Maintenance).
13. Audit facilities areas for compliance with standards set by the Maintenance, Quality & EHS Owner's Departments. Areas to audit include Housekeeping, Pest Control, Work Order Compliance, Maintenance Program, Contractor Safety Program, Refrigerants Program (RCM) and Gap assessments.
14. Perform work field inspections, as requested.
15. Lead required Daily/Weekly Operational Meetings among others, as required by client.
16. Comply with Pest Control and Refrigerant Programs, as required.
17. Develop self and reporting personnel Learning Plan.
18. Implement Landscaping (Building & Grounds) program.
19. Support EHS programs and Site’s KPIs development, discussion and presentation.
20. Support additional areas and programs such as Fit & Finish, Cafeteria, Fountains, Warehouse, Fire System, and Elevators, as per contract.
21. Support Contractor Safety program.

Additional Functional Experience Requirements

1. Pharmaceutical Industry environment exposure.
2. Supplier Quotation, Costs, Material Quotation and negotiation.
3. Scope of Work (SOW) development.
4. Contractor's Job Performance supervision.
5. Personnel Supervision.
6. Strong written and oral communication skills.
7. Proficiency in all Microsoft Office applications (PowerPoint, Word, Excel, etc.) and analytical problem-solving.
8. Leadership and strong work ethic and dynamic people skills.
9. Responsive problem solver.

Qualifications

• Associate's degree at minimum.
• Bachelor's degree and relevant work experience in a managerial position.
• Facility Management Professional credential a plus.

Equal Opportunity Employment

Mentor Technical Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.