Facilities Coordinator

ABM Industries; Windsor Locks (CT); On-site; USD 44,000 - 50,000; Full time

Job summary

ABM Industries seeks a Facilities Coordinator to support administrative aspects of managing facility operations, maintenance, projects, and vendor relationships. You will supervise staff, coordinate daily activities, and ensure safety and readiness.

Responsibilities include space planning, vendor coordination, asset management, reporting facilities metrics, and ensuring smooth event support. High school diploma and 2+ years' experience preferred.

Qualifications

• High school diploma required; relevant certifications or coursework in facilities management is a plus.
• 2+ years of experience in facilities coordination or a related field.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Familiarity with facilities management software/tools.

Responsibilities

• Assist in the coordination of daily facilities operations, including office space planning, seating arrangements, and maintenance activities.
• Respond to facility-related inquiries and requests from employees in a timely and professional manner.
• Liaise with external vendors, contractors, and service providers for facility maintenance, repairs, and improvements.
• Obtain quotes, negotiate contracts, and ensure work is completed to satisfaction.
• Support space planning initiatives, including office layout changes, furniture installations, and reconfigurations.
• Maintain accurate records of office space allocations and occupancy.
• Coordinate facilities logistics for company events, meetings, and special projects.
• Ensure meeting rooms are set up with necessary equipment and supplies.
• Assist in maintaining a safe and compliant working environment by monitoring and addressing health and safety concerns.
• Coordinate emergency response procedures and drills.
• Track and manage office equipment, furniture, and supplies.
• Conduct periodic inventory checks and reorder supplies as needed.
• Generate reports on facilities metrics, including space utilization, maintenance activities, and related expenses.
• Provide regular updates to management on facility-related matters.

Skills

Facilities coordination

Communication

Organization

Multitasking

Interpersonal skills

Education

High school diploma

Tools

Facilities management software

Job description

Job Description

Responsible for administrative aspects of managing facility operations, maintenance, projects, and support activities of in-house and subcontractor work. Supervises assigned staff, ensures operations are performed in safe manner and manages emergency operational readiness and capability.

Pay: $33.95

Benefits

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits: Staff & Mgmt

Responsibilities

Facilities Support

• Assist in the coordination of daily facilities operations, including office space planning, seating arrangements, and maintenance activities.
• Respond to facility-related inquiries and requests from employees in a timely and professional manner.

Vendor Management

• Liaise with external vendors, contractors, and service providers for facility maintenance, repairs, and improvements.
• Obtain quotes, negotiate contracts, and ensure work is completed to satisfaction.

Space Management

• Support space planning initiatives, including office layout changes, furniture installations, and reconfigurations.
• Maintain accurate records of office space allocations and occupancy.

Event Support

• Coordinate facilities logistics for company events, meetings, and special projects.
• Ensure meeting rooms are set up with necessary equipment and supplies.

Health and Safety Compliance

• Assist in maintaining a safe and compliant working environment by monitoring and addressing health and safety concerns.
• Coordinate emergency response procedures and drills.

Asset Management

• Track and manage office equipment, furniture, and supplies.
• Conduct periodic inventory checks and reorder supplies as needed.

Reporting

• Generate reports on facilities metrics, including space utilization, maintenance activities, and related expenses.
• Provide regular updates to management on facility-related matters.

Qualifications

• High school diploma required; relevant certifications or coursework in facilities management is a plus.
• 2+ years of experience in facilities coordination or a related field.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Familiarity with facilities management software/tools.

About Us

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue‑chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case‑by‑case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.

ABM directs all applicants to apply at www.abm.com/careers . ABM does not accept unsolicited resumes or submissions outside of this portal.

For more information, visit www.abm.com