Facilities Coordinator

Winchester Thurston School; Winchester (VA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Paid time off

Healthcare benefits

Tuition remission

Retirement benefits

Lunch discounts

Parent leave

Professional development

Job summary

Winchester Thurston School in Winchester, VA is seeking a Facilities Coordinator to support the Directors of Buildings & Grounds and Campus Security. This hands-on, full-time role oversees maintenance, security, grounds, and equipment across the City Campus.

Candidates should have facilities or security experience, strong communication, and comfort with irregular hours. The job involves coordinating events, managing access, and working with staff and vendors; benefits include PTO, healthcare,

Qualifications

• Two years of facilities and/or security experience preferred in a school environment.
• Proficiency with basic technology (email, web searching, helpdesk ticketing systems) is necessary.
• Excellent communication, organizational, and problem-solving skills required.
• Willingness to work non-traditional hours, including weekends and evenings.

Responsibilities

• Support the Facilities Team to ensure safe, proper, and best practices of facilities maintenance.
• Complete light maintenance and special projects.
• Assist in event setup, cleanup and provide maintenance support throughout events.
• Provide administrative support and serve as a resource for facilities hardware, software, and services.
• Provide campus access control, monitoring cameras and access systems, signing in visitors and issuing security badges.
• Oversee access for students and employees, ensuring ID cards are used and minors accompanied by staff.
• Coordinate with outside vendors and contractors as requested by the Director of Buildings & Grounds.
• Perform grounds keeping tasks (mowing, trimming, landscaping, snow removal, salting).
• Document maintenance issues to the Director of Buildings & Grounds; report escape issues.
• Serve as backup for daily mail delivery.

Job description

• Position Type: Maintenance/Custodial/ Maintenance General
• Location: Winchester Thurston - City Campus

Full-time, non exempt
Daily and hourly schedule to be determined

Position Summary

The Facilities Coordinator provides key support to the Director of Buildings and Grounds and the Campus Security Coordinator. This individual works as part of a team responsible for the planning, management, care, and appearance of all campus buildings, grounds, vehicles, physical plant systems and other related work as well as physical plant budgets, recordkeeping, security, and materials storage. Physical plant systems include, but are not limited to, kitchen equipment, heating and air conditioning, communications, and furnishings. This individual also supports the campus security presence and must exercise discretion, judgment, and tact in screening and admitting visitors, which may include parents, family members, prospective families, vendors, service providers, and any other person wishing to enter the school. This is a "hands on" nonexempt position and will involve an irregular schedule including weekends and evenings.

The Facilities Coordinator is expected to have a general knowledge and working competence related to building systems, security, and facilities maintenance.In particular, the Facilities Coordinator is responsible for the following tasks:

• Support the Facilities Team in their efforts to deliver proper, safe and best practices of facilities maintenance as instituted at Winchester Thurston.
• Complete light plant jobs related to maintenance and special projects.
• Liaise with colleagues planning events on campus and assist in event set up, clean up and provide maintenance support throughout the event
• Provide administrative support to the Facilities team as go-to person for event management software and scheduling; Serve as a resource for faculty and staff in the use of facilities hardware, software, and services.
• Provide campus access control, including, but not limited to:
  • Monitoring security cameras and access control systems for the City Campus
  • Requiring all visitors to identify themselves before gaining access to the building and ensuring that all visitors complete a sign-in and sign-out process, issuing them a security badge that must be worn in the building
  • Providing oversight for access by students and employees, ensuring that ID cards are used to gain access and that younger children are accompanied by staff when entering the building
  • Prohibiting access or detaining any visitor who is restricted from building access or appears to present a possible threat
  • Obtaining business cards or contact information for unscheduled visits from salespeople and providing the information to the appropriate WT employee; unscheduled salespeople can only be admitted to the School while in the company of an authorized WT employee
• Perform grounds keeping tasks, such as mowing, trimming, landscaping, snow removal, pathway clearing and salting.
• Complete facilities tasks including, but not limited to refuse and recycling management, safety prevention and mitigation, and supporting cleaning staff.
• Document any maintenance or facilities problems and escape issues to the Director of Buildings & Grounds as needed.
• Coordinate with outside vendors and contractors as requested by the Director of Buildings & Grounds.
• Serve as backup support for delivery of daily mail by division and administrative department and deliver to division offices/departments accordingly
• Perform other duties as assigned.

Requirements

Training and hands-on experience in maintenance, trades, and/or security fields is required. Minimum of two years of facilities and/or security experience within a school environment is preferred. Proficiency with basic technology (email, web searching, helpdesk ticketing systems) is necessary.

Excellent communication, organizational, and problem-solving skills are required, with a strong commitment to customer service. Proven ability to analyze situations, employ creative and effective decision-making to solve problems and achieve results is required. The ability to excel in a team environment that emphasizes total cooperation and mutual respect is critical. The successful candidate will be organized and have good time management skills. He/she must be willing to work some non-traditional hours, as necessary, to fulfill project requirements or resolve system failures.

Why Wt?

WT supports employees both inside and outside of the workday by providing the benefits they need including: Paid-time off, affordable healthcare (including a $0 deductible option!), tuition remission, retirement benefits, discounts on lunch and programs, parent leave, and professional development.