Facilities Coordinator

Jones Lang LaSalle Incorporated; Wilmington (DE); On-site; USD 42,000 - 62,000; Full time

Job summary

Jones Lang LaSalle Incorporated (JLL) is seeking a Facilities Coordinator to keep client facilities running smoothly. You will support the Facilities Management team with daily operations, vendor coordination, and a focus on delivering an excellent workplace experience.

The role emphasizes organizational skills, a service-first mindset, and the ability to manage multiple priorities in a collaborative environment. On-site Wilmington, DE position with comprehensive benefits.

Qualifications

• Strong customer service orientation and professionalism.
• Ability to plan and manage work under time constraints.
• Multitask and work independently with minimal supervision.
• Proficiency in MS Office and strong written/verbal communication.
• Excellent organizational and interpersonal skills.
• Collaborative working style and attention to detail.
• Proficiency in Excel, including custom administrative reports.

Responsibilities

• Support Facility Management with tactical planning to meet team goals.
• Provide facility-specific assistance and adapt to daily priorities.
• Help manage the facility: pantry operations, hospitality staff, and supply orders.
• Assist with meeting/conference room reservations and readiness checks.
• Coordinate and schedule maintenance activities, including PMs.
• Monitor office environment and assist with general facility services.
• Be a friendly interface for clients, visitors, and vendors.
• Ensure follow-up to close the loop on requests and concerns.
• Guide vendors and service providers to minimize disruption to the client environment.

Skills

Customer service

Time management

Multitasking

MS Office

Written communication

Verbal communication

Interpersonal skills

Organization

Collaboration

Excel reporting

Education

Associate's degree in Facilities Management

Building Services

Business Administration

Tools

Budget tracking

Vendor coordination

Job description

Facilities Coordinator### Facilities CoordinatorApply: On-site: Wilmington, DE: Full time: Posted Today: REQ547709**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.# **Facilities Coordinator****What this job involves:**As a Facilities Coordinator at JLL, you'll play a vital role in keeping a client's facility running smoothly day to day, acting as a key point of contact for building occupants, visitors, and vendors alike. You'll support the Facility Management team across a wide range of operational, administrative, and customer-facing responsibilities, helping ensure the workplace experience remains seamless and professional at every turn. At JLL, we are collectively shaping a brighter way — for our clients, ourselves and our fellow employees — and this role is an opportunity to do exactly that, one interaction and one well-executed task at a time. You'll bring strong organizational instincts, a service-first mindset, and the ability to juggle multiple priorities while staying calm and composed, even when things get busy. This is a great fit for someone who thrives on variety, enjoys problem-solving, and wants to build a career within a collaborative, supportive team environment. **What your day-to-day will look like:*** Assist the Facility Management team with tactical planning to support the team's broader goals and objectives* Provide facility-specific assistance as needed or requested, adapting quickly to the day's priorities* Help manage and maintain the facility, including overseeing pantry operations, supervising hospitality staff, and handling supply ordering* Support meeting and conference room reservations, ensuring spaces are ready and available as directed* Assist with coordinating and scheduling maintenance activities, including Preventative Maintenance (PM) work* Support general facility management services through continuous monitoring of the office or facility environment* Serve as a friendly, professional interface with clients, visitors, and guests* Ensure appropriate follow-up with customers to close the loop on requests and concerns* Provide direction and information to vendors, facilities staff, and service providers to ensure excellent coordination and execution of work with minimal disruption to the client environment**Required qualifications:*** Superior customer service skills and a strong service orientation* Ability to maintain professionalism consistently, even in stressful situations* Ability to plan and manage work effectively under time constraints* Ability to multitask and work independently without direct supervision* Proficiency in MS Office, along with strong written, verbal, and interpersonal skills* Strong organizational skills paired with a collaborative working style* Proficiency in Excel, including the ability to customize administrative reports **Preferred qualifications:*** Associate's degree in Facilities Management, Building Services, Business Administration, or a related field* Prior experience supporting facility operations, budgeting, or vendor coordination* Familiarity with security protocols and working alongside security teams on operational matters* Experience assisting with budget tracking, variance analysis, or basic financial reportingThis position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.**Location:**On-site –Wilmington, DE**Job Tags:** If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!**Personalized benefits that support personal well-being and growth:** JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:* 401(k) plan with matching company contributions* Comprehensive Medical, Dental & Vision Care* Paid parental leave at 100% of salary* Paid Time Off and Company Holidays* Early access to earned wages through Daily Pay At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.***JLL Privacy Notice***Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.Accepting applications on an ongoing basis until candidate identified.