Facilities Coordinator

OhioHealth; Williamstown (KY); On-site; USD 40,000 - 56,000; Full time

Job summary

OhioHealth in Kentucky is seeking a Facilities Coordinator to oversee repairs, maintenance, vendor relationships, and project support within Plant Operations. You will coordinate work, secure pricing, and ensure smooth operations across care sites.

Day shift, 40 hours weekly. Requires High School or GED; a two-year degree or equivalent experience is preferred. Proficiency with MS Office and basic computer skills are expected.

Qualifications

• High School diploma or GED required.
• Two-year degree or equivalent combination of experience.
• Experience in commercial property management, skilled trades or construction.
• Proficient with basic computer applications such as PowerPoint, MS Office and MS Outlook.

Responsibilities

• Coordinate daily and future planned work for departments and secure materials.
• Oversee outsourced maintenance and vendor coordination to avoid interruptions.
• Assist with ordering materials, services and equipment and ensure paperwork is in order.
• Assist in creating annual operating and capital budgets for real estate and care sites.

Skills

PowerPoint

MS Office

MS Outlook

Education

High School diploma or GED

Two-year degree or equivalent experience

Job description

We are more than a health system. We are a belief system. We believe wellness and sickness are both part of a lifelong partnership, and that everyone could use an expert guide. We work hard, care deeply and reach further to help people uncover their own power to be healthy. We inspire hope. We learn, grow, and achieve more – in our careers and in our communities.

Job Description Summary:

The coordinator is responsible for coordinating, leading and oversight of facility repairs and maintenance. They would also maintain customer relationships, support construction/renovation projects and vendor relationships and building access. The coordinator will also secure competitive pricing for services, arrange for contracted service and repair and assist maintenance technicians in obtaining materials and parts.

Responsibilities And Duties:

• 35% Assist with the daily and future planned work assignments for the departments associates. Provide timely notification of all planned service work to the care site taking into consideration the impact to normal operations. Assist with the acquisition of the materials and equipment to perform the work. Provide timely communication as needed before, during and after the service has been performed to ensure affected department or work areas needs have been met.
• 40% Assists with both normal and emergency services by outsourced vendors. Provide the scheduling and communication for this work in collaboration with the requesting Facilities associate and the representative of the care site to avoid unnecessary interruptions. Testing required by law e.g. fire alarm testing will be managed in the same manner. Regular follow up and inspections will be performed to verify the effectiveness of the contracted services.
• 15% Assist as needed with the ordering of materials, services and equipment on a normal basis ensuring all paperwork and accounting is in order.
• 10% Assist as needed with the creation of annual budgets for Operating Expense and capital infrastructure for both the real estate department and the individual care sites.

As a High Reliability Organization (HRO), responsibilities require focus on safety, quality and efficiency in performing job duties.

The job profile provides an overview of responsibilities and duties and is not intended to be an exhaustive list and is subject to change at any time

Minimum Qualifications:

High School or GED (Required)

Additional Job Description:

SPECIALIZED KNOWLEDGE

Two-year degree or equivalent combination of and Experience. Thorough technical skills in assigned areas. Broad knowledge of maintaining commercial real estate. Proficient with basic computer applications such as Power Point, MS Office and MS Outlook 2+ yrs. Experience in commercial property management, skilled trades or construction.

Work Shift:

Day

Scheduled Weekly Hours :

40

Department

Plant Operations

• Join us!
• … if your passion is to work in a caring environment
• … if you believe that learning is a life-long process
• … if you strive for excellence and want to be among the best in the healthcare industry

Equal Employment Opportunity

OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all person in all aspects of the associate-employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment